HomeMy WebLinkAbout06-07-2005 Special Meeting3563
NOTICE AND CALL OF SPECIAL MEETING
Notice is hereby given of a special meeting of the City Council of the City
of Fairhope, Alabama, to be held at the Fairhope Municipal Complex on Tuesday,
7 June 2005, at 5:30 p.m., for the purpose to:
1. Presentation — Library Board
2. Update Report — Mac Walcott and Tim Rosson
3. Appointments — Library Project Committee
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q>p6thy M. ant, ayor
CONSENT TO HOLDING OF MEETING
The undersigned member of the City Council of the City of Fairhope,
Alabama, do hereby acknowledge service of the Notice and Call of Special
Meeting hereinabout set forth and do hereby consent to the holding of such
meeting as such time in such place for the purpose set forth therein.
Attest:
Geniece W. Johnson ity rk/Treasurer
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STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in Special City Council Meeting at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Tuesday, 7 June 2005.
Present were Council President Robert C. Gentle, Councilmembers: Debbie W.
Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M.
Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson.
No one was absent.
There being a quorum present, Council President Gentle called the meeting to
order. The Pledge of Allegiance was recited, and City Clerk/Treasurer Geniece W.
Johnson, gave the invocation.
Dr. Hollis Wiseman, Chairman of the Library Board, addressed the Council to present
a symbolic check of $3.2 Million Dollars. Dr. Wiseman stated that if he had waited one
day the check presented would read $3.4 Million Dollars, because he received a pledge of
$200,000 to build the multi- purpose room. Dr. Wiseman also expressed that the Library
Board still need to raise approximately $700,000 - $800,000 for the furniture, fixtures and
equipment (FF&E).
Mac Walcott, Engineer of the Library Project, addressed the City Council to present
an updated power point presentation of the library project. Mr. Walcott stated that the
bid prices for the build -out of this project will expire July 30, 2005. The City Council
will have to award the following alternate bids before the expiration date:
• Alternate #3 — Reading Room $890,000.00
• Alternate #5 — Multi -purpose Room $195,000.00
• Alternate #6 — North Wing $275,000.00
• Alternate #7 — Upstairs $251,000.00
Mr. Walcott also stated that the total project went from $5.9 Million in January 2005 to
$7.2 Million in June 2005. Therefore, there will be a short fall of funds of approximately
$800,000.00 to complete the FF&E. The Library Board has raised $3.4 Million Dollars.
Tim Rosson with Compass Bank addressed the City Council to continue the power point
presentation by giving a financial update of the Library project. Mr. Rosson stated that
the Library Building Fund balance including cash and CDs currently totals
$1,551,138.00. Mr. Rosson stated that the Library Board has pledges of $1,862,800.00
and is expected to receive approximately this amount of pledges during the following
years:
• 2005 - $700,800.00
• 2006 - $528,000.00
• 2007 - $274,000.00
• 2008 - $210,000.00
0 2009 — 150,000.00
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7 June 2005
Mr. Walcott stated that the FF&E should be ordered in September 2005. If the project is
off schedule by two months then the FF&E will not have to be ordered for another two
month.
Mayor Kant commended the Library Board for all of their hard work and thanked
Dr. Wiseman for his dedication and hard work.
Dr. Wiseman thanked the Mayor and Council for their support and expressed that
a commitment of $3 Million dollars and property for this size city is a hell -of -a
commitment.
Council President Gentle appointed Councilmember Quinn and Councilmember
Ford to work on this project. This committee is to study the following and report back to
the City Council by the second regular City Council meeting in July 2005:
Finalize the Change Orders
Review all dollars
Council President Gentle also stated that the City would have to get a bridge loan. Not to
give to the Library Board, but to bridge the gap until the pledges are received. Council
President Gentle further stated that the City Treasurer would be expecting a transfer of
cash from the Library Board to the City in July 2005.
There being no further business to come before the City Council the meeting was
duly adjourned at 5:59 p.m.
Robert C. Gentle, Council President
Geniece W. Johns#,, City Clerk/Treasurer