HomeMy WebLinkAbout02-14-2005 Regular MeetingSTATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 14 February 2005.
Present were Council President Robert C. Gentle, Councilmembers: Debbie W.
Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M.
Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson.
No one was absent.
There being a quorum present, Council President Gentle called the meeting to
order. The Pledge of Allegiance was recited, and Wayne Smith, Purchasing Agent, gave
the invocation. Councilmember Stankoski moved to approve minutes of the 24 January
2005, regular meeting. Seconded by Councilmember Christenberry, motion passed
unanimously.
Mayor's Comments and Staff Reports:
Police Chief, Christopher Browning introduced to the Mayor and City Council the Police
Department's three new officers: Eugene Maye, Trent Scott, and David Hall.
Water/Sewer Superintendent Dan McCrory addressed the Mayor and City Council to explain
the installation of Phase I for Montrose's sewer system. This sewer line system will be a
pressure system and will be installed on the bayside of Main Street and stop at South Winding
Brook Road. The estimated cost for Phase I, including the installation of a lift station, is
estimated at $162,000.00. Mr. McCrory stated that there are approximately 450 potential
customers in the Montrose area.
Public Works Superintendent Jennifer Fidler addressed the Mayor and City Council to explain
that the current rate of $7.80 charged for garbage does not cover the cost of providing this
service. Ms. Fidler stated that in order to breakeven for the garbage services provided, the City
would have to charge an additional $2.80. Ms. Fidler is excited to soon be using an automated
truck for a portion of the City's pickups. Using the automated truck system will decrease the
City's labor cost and hopefully reduce injuries. Ms. Fidler also addressed the Mayor and City
Council to report on the City's Waste Management Status. The current short-term life
expectancy for the City's landfill is one year. The current long-term life expectancy for the
City' landfill is two years.
Councilmember Christenberry, Chairperson of the Harbor Board, and Bob Pope,
leasee of the Yardarm Restaurant and Marina, addressed the Mayor and City Council to
request that the City Council look at a new proposed corporate lease for the Yardarm
Restaurant and Marina. Due to the damage caused by the recent Hurricane Ivan, this is an
opportunity to improve the facility. Council President Gentle stated that this item will be
sent back to the Harbor Board, and the City Council will have a work session on this
topic. A work session will be scheduled within the next ten days.
3490
14 February 2005
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution accepting the public streets, public right-of-way, and all
public utilities within Sandy Ford Phase III for maintenance. Seconded by Councilmember
Quinn, motion passed unanimously by voice vote.
Resolution No.1091-05
WHEREAS, the Owners of Sandy Ford Phase III desire to have all public streets and
public rights -of -way dedicated on the plat filed for record in the Probate Records of
Baldwin County, Alabama on Slides S-2195B and S-2195C, and all Fairhope public
utilities located in public rights -of -ways accepted for maintenance by the City of
Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama has received notice from the engineers of
the project that the design and capacity of the public improvements have been designed in
conformance with City requirements as indicated on the recorded plat, and;
WHEREAS, the General Superintendent has indicated that the improvements meet City
requirements, and;
WHEREAS, the City of Fairhope, Alabama is not and in no manner will be responsible
for the maintenance of common areas in the subdivision as indicated on the recorded plat,
and;
WHEREAS, the City of Fairhope, Alabama has received from the owners of Sandy Ford
Phase III maintenance bonds for the public improvements constructed for a period of 2
years from the date of the approval of this Resolution, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for
Sandy Ford Phase 3 are hereby accepted for public maintenance subject to the bond
posted.
Adopted, this 14th day of February, 2005
Attest.
Geniece W. Johnson, Cit lerkdreasurer
14 February 2005
Councilmember Quinn moved to authorize Aaron Norris, Electric Superintendent,
to work out an easement and lease with Bellsouth Telecommunications, Inc. at Quail
Creek Subdivision. Seconded by Councilmember Ford, motion passed unanimously by
voice vote.
City Council reviewed an application for a Restaurant Liquor License by Ralph R.
Moody (Randy), dba Randy's, located at 19270 Scenic Highway 98, Fairhope, Alabama
(Formerly Original Last Nacho). Councilmember Quinn moved to approve the issuance
of the license. Seconded by Councilmember Christenberry, motion passed unanimously
by voice vote.
Councilmember Ford moved to approve Change order #3 by Esfeller Construction
Company, Inc. at the H.L. "Sonny" Callahan Airport, Fairhope, Alabama, for an
additional electrical junction box in fill area increasing the contract by $2,507.00.
Seconded by Councilmember Stankoski, motion passed unanimously by voice vote.
Councilmember Ford moved to approve the following re -appointments to the
Recreation Board: Charlie Langham, Jim Godfrey, and Hank Mullins. The term shall be
from May 2005 to May 2010. Seconded by Councilmember Quinn, motion passed
unanimously by voice vote.
Mats — For all City Facilities
3492
14 February 2005
Identification: "MATS"
Bids to be received no later than: January 20, 2005
at: 4:00 p.m.
Mats are currently rented from Cintas Corporation, Mobile, AL. Because of the high cost of renting mats, we will be
CINTAS CORPORATION, Mobile, AL
SIZE MAT:
MANUFACTURER:
COLORS OF MATS
AVAILABLE
AREA MAT CAN
BE USED:
QTY. BREAK /N
PRICING:
PRICE EACH:
2' x 3'
Millenium
Black
Anti -fatigue
$17.73
Tx 5'
Black
Anti -fatigue
$44.00
3' x 5'
Black, Blue, Red, Brown \
Doorways
$30.12
4' x 6'
Black, Blue, Red, Brown
Doorways
$45.25
Tx 10'
Black, Blue, Red, Brown
Doorwa s
$59.33
Tx 5'
Black
Scraper Mat/
Outside Doors
�c 7 ,
$31.13
Tx 5'
Kitchen Mat
1.,
Black
51.17
4' x 6'
Logo Mat
Main Entrances
$146.66
SUNBURST PAPER CO., Theodore, AL
COLORS OF MATS
AREA MAT CAN
QTY. BREAK /N
PRICE EACH:
SIZE MAT.
MANUFACTURER:
AVAILABLE
BE USED:
PRICING:
Heavy Traffic-
2' x 3'
Apache Mills, Inc.
Pepper
Outdoor Entrance
$14.64
Tx 4'
Walnut
$29.28
Tx 5'
Solid Gray
$36.60
Tx 10'
Hunter Green
$73.20
4' X 6'
Blue
58.56
4' x 10'
Red/Black
$97.60
6' x 10'
Bur and
146.40
X x 5'
Apache Mills, Inc.
Black
Kitchen Zone Lite
$33.45
Mat
X x 5' CITY
Apache Mills, Inc.
Colors to
Logo-
2-10: $7.35 sq.ft.
LOGO
be specified
Entrance Way
$110.25
Tx 5' CITY
Colors to
Logo-
11-25: $6.61 sq.ft.
LOGO
be specified
Entrance Way
$99.15
Tx 5' CITY
Colors to
Logo-
25 + : $5.65 sq.ft.
LOGO
be s ecified
Entrance Wa
$84.75
4' x 6' CITY
Apache Mills, Inc.
Colors to
Logo-
2-10: $7.35 sq.ft.
LOGO
be specified
Entrance Way
$176.40
4' x 6' CITY
Colors to
Logo-
11-25: $6.61 sq.ft.
LOGO
be specified
Entrance Way
$158.64
4' x 6' CITY
Colors to
Logo-
25 + : $5.65 sq.ft.
LOGO
be s ecified
Entrance Way
$135.60
3493
14 February 2005
Junior Davis & Associates, Pelham, AL
SIZE MAT.
MANUFACTURER:
COLORS OF MATS
AVAILABLE
AREA MAT CAN
BE USED:
QTY. BREAK /N
PRICING:
PRICE EACH:
4' X 6'
Waterhog
12-Colors Available
Interior & Exterior
$99.00
Tx 10'
$124.00
Tx 16'
$228.00
4' x 6'
Comfort Flow
Black Rubber
Interior & Exterior
$117.00
Tx 10'
Not Available
N/A
Tx 16'
Not Available
N/A
Tx 9'
Comfort Flow
Interior & Exterior
$146.00
Tx 10'
Comfort Flow
Interior & Exterior
$179.00
Tx 16'
Comfort Flow
Interior & Exterior
$287.00
3' x 5' City
Logo
Logo Mat Waterhog
12-Colors Available
Interior & Exterior
$62.00
Tx 5' City
Lo o
Logo Mat
Black Rubber
Interior & Exterior
$73.00
Tx 5' City
Lo o
Logo Mat -Hog
Heaven
Black Rubber
Interior & Exterior
$95.00
4' x 6'
Comfort Mat
Black Rubber
Interior & Exterior
$144.00
Falrhope Floor Covering, Falrhope, AL
SIZE MAT:
MANUFACTURER:
COLORS OF MATS
AVAILABLE
AREA MAT CAN
BE USED:
QTY. BREAK /N
PRICING:
PRICE EACH:
3' x 5'
AFCO-USA
Black
Interior & Exterior
$113.95
4' x 6'
AFCO-USA
Black
$170.95
Tx 5'
4'x 6'
AFCO-USA
AFCO-USA
Black
Black
ScrapjMat-
Ex
Interior
�F
$115.95
$175.95
Tx 5'
AFCO-USA
Black with 7-Color Logo
Interior & Exterior
7 7,
$405.95
4' x 6'
Tx 5'
AFCO-USA
AFCO-USA
Black with 7-Color Lo o
/n Lay Logo
Interior & Exterior
Exterior/Storm Mat
$512.95
•i F :�
$330.00
4' x 6'
AFCO-USA
In Lay Logo
Exterior/Storm Mat
$463.95
3494
14 February 2005
FAIRHOPE
SIZE MAT:
AREA USED:
CINTAS
SUNBURST
JR. DAVIS &
FLOOR
ASSOC.
COVERING
2' x 3'
Indoor/Outdoor
$14.64 (8-colors
available
3 x 4
Indoor/Outdoor
29.28 (8-colors
available
3 x 5
Indoor/Outdoor
$30.12 (Color Black)*
36.60 (8-colors
$62.00 (12-colors
$113.00
available)
available
4 x 6
Indoor/Outdoor
45.25 (Color Black)*
58.56 (8-colors
99.00 (12-colors
175.95
available)
available
3 x 10
Indoor/Outdoor
59.33 (Color Black)*
73.20 (8-colors
124.00 (12-colors
available)
available
3 x 16
Indoor/Outdoor
228.00 (12-colors
available
4 x 10
Indoor/Outdoor
97.60 (8-colors
available)*
6 x 10
Indoor/Outdoor
146.40 (8-colors
available
2 x 3
City Logo Mats
3 x 5
City Logo Mats
110.25
62.00 (12-colors
405.95 (7-
99.15 (Qty:
available)*
color)
11+)
73.00 (Black
330.00 (In
84.75 (Qty: 26
Rubber)
Lay Logo)
+)
95.00 (Hog
Heaven
4 x 6
City Logo Mats
146.66
176.40*
158.64 (Qty:
463.95
11 +)*
135.60 (Qty: 26
MEMIRMMEW
3 x 5
Kitchen Mat
51.17*
33.45
2 x 3
Comfort/Anti Fatigue
17.73
Mat
3 x 5
Comfort/Anti Fatigue
44.00
Mat
4 x 6
Comfort/Anti Fatigue
144.00
Mat
3 x 9
Comfort/Anti Fatigue
146.00
Mat
3 x 10
Comfort/Anti Fatigue
179.00
Mat
3 x 16
Comfort/Anti Fatigue
287.00
Mat
COMPARISON OF MATS: SIZE / VENDOR / TYPE MAT / PRICE
It is recommended to accept the low bids on vendors indicated* (see list). All specifications have been met.
Wayne Smith, Purchasing Agent
Councilmember Ford moved to accept the low bids on vendors indicated* (See
list), provided all specifications are met. Seconded by Councilmember Stankoski, motion
passed unanimously by voice vote.
3495
14 February 2005
Identification: "COMBO UNIT -GAS DEPT."
Bids to be opened on: February 7. 2005
At: 10:00 a.m.
New equipment to replace old equipment (includes trade-in). 4 year Lease Purchase
VENDOR:
PRICE:
DELIVERY.
VERMEER, Pensacola, FL
$66,728.00
RT-650 Vermeer
30-Days
DITCH WITCH OF MOBILE, Mobile, AL
$66,479.54
RT-55 Ditch Witch
30-Da s
COWIN EQUIPMENT, Mobile, AL
NO BID
to accept the low bid of DITCH WITCH OF MOBILE, Mobile, AL with all specifications being
met.
Robert Rohm, Clint Steadham,
Assistant Superintendent Assistant Purchasing Agent
Gas Dept.
Councilmember Quinn moved to accept the low bid of Ditch Witch of Mobile,
Mobile, Alabama, provided all specifications are met, and authorize Geniece W.
Johnson, City Clerk/Treasurer, to obtain the best rate for financing this equipment.
Seconded by Councilmember Stankoski, motion passed unanimously by voice vote.
Councilmember Ford moved to pay bills as presented. Seconded by
Councilmember Christenberry, motion passed unanimously by voice vote.
Councilmember Quinn moved to address an item not on the printed agenda.
Seconded by Councilmember Ford, motion passed unanimously by voice vote.
Councilmember Quinn moved to finance the Montrose Sewer Project Phase I only
by using the balance of the monies left in URW-1999 and by using monies from the
URW-2002 for the balance due for phase I. Seconded by Councilmember Ford, motion
passed unanimously by voice vote.
There being no further business to come efo e the City Council the meeting was
duly adjourned at 6:31 p.m.
Robert C. Gentle, Council President
Geniece W. Johnson, Cit lerk/Treasurer