Loading...
HomeMy WebLinkAbout01-10-2005 Regular Meeting3472 STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 10 Janua -r� 2005. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Geniece W. Johnson, City Clerk/Treasurer, gave the invocation. Councilmember Christenberry moved to approve minutes of the 27 December 2004, regular meeting. Seconded by Councilmember Quinn, motion passed unanimously. Mayor's Comments: • Mayor Kant presented Kenneth Slade with a plaque thanking Mr. Slade for serving as Municipal Judge for the past 4-years. Ken Slade has decided to step down as Municipal Judge due to other commitments. • Mayor Kant presented Kevin Hempfleng with a plaque thanking Mr. Hempfleng for serving on the City of Fairhope Volunteer Fire Department for a total of 18 years. • Newly appointed Fire Chief Jimmy Cluster, presented the Fairhope Volunteer Fire Department Officers to the City Council: Fire Chief Jimmy Cluster, I" Assistant Chris Ellis, 2"d Assistant Dan McCrory, Secretary Dave Kelly (Not present) and Treasurer Jeremy Morgan. Mr. Cluster reported that FVFD responded to 407 calls during 2004. • Sherry Sullivan, Program Director, encouraged all city employees to pay $5.00 to dress down on Friday, January 21, 2005, to make a difference to support the American Red Cross Tsunami Relief Fund. • Christopher Baker, Building Department Director, presented a slide show updating the City Council on the Planning and Building Department for 2004. ■ Record setting growth rates continue ■ 416 single family permits in calendar year 04 an increase of 14.6 %. ■ More than 1,650 lots reviewed ■ 5,450 inspections performed in calendar year 04 an increase of 18.6% • City won ALAPA best Implementation of a plan ■ City Council authorized revisit of Comprehensive Plan. Jennifer Fidler, Public Works Director, addressed the City Council requesting to purchase an automatic/mechanized Collection Truck. In an effort to improve garbage and recycling collection services the City of Fairhope conducted a 9-week pilot study in 2003 on collecting garbage with a mechanized collection truck. The study was conducted within Quail Creek and White Grove subdivisions and showed that 86% of these resident agreed to once a week pickup. Eventually all of Fairhope will go to once a week collection. During the study the City provided 96 gallon wheeled, plastic garbage container to each homeowner. Ms. Fidler stated that if this program is put in place 46 to 96 gallon containers would be considered. 3,000 containers will have to be purchased, and the council will have to decide if the citizens will purchase the containers or will the City purchase all containers. Ms. Fidler proposes the city purchase the containers and raise the collection fee $1.00 to help pay for 3473 10 January 2004 the containers over the years. This program would be implemented during this summer, and monies were put in the budget to purchase a mechanical collection truck. Geniece W. Johnson, City Clerk/Treasurer, addressed the City Council stating that she had been in contact with Bob Young with The Frazer Lanier Company. Mrs. Johnson reported that if the base bid for the library and all alternates were approved, and a 10% overrun was factored into this project, the library's total could cost approximately $7.2 million. Mrs. Johnson expressed that the second $1.5 million must still be obtained by the City and if additional monies were spent this will cause a strain on the City's budget. Mrs. Johnson also stated that the City strugglesevery week with paying the City's bills. Mrs. Johnson pleaded with the City Council to consider all costs of this project before voting on the library bid. Mayor Kant recommended opening a line of credit of $2 million to pay for damage caused by Hurricane Ivan (September 16, 2004). The City's $2 million Rainy Day Fund has been depleted. Mayor Kant also recommended leaving the line of credit open until the library is complete. Mayor Kant stated that we need to made sure that the library can move into a completed building, not just a shell. The library project started out as being a 27,000 sq ft building. Then the second story was added increasing it to 39,000 sq ft. Council President Gentle stated that the $2 million line of credit is for FEMA, and to pay back operating funds. The City will pay back this loan when FEMA reimbursements are received. Then the line of credit would be used to fund the library. Mrs. Johnson disagreeed with this plan. The FEMA monies and the Library monies need to be separated. Council President Gentle recognized Boy Scout Carl Murphy with Troop 47. Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution accepting the public streets, public right-of-way and public utilities within Huntington Phase I for maintenance. Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 1088-05 WHEREAS, the Owners of Huntington Phase 1 desire to have all public streets and public rights -of -way dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama on Slide 2184-D and all Fairhope public utilities located in public rights -of - ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the General Superintendent has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama has received from the owners of Huntington Phase 1 maintenance bonds for the public improvements constructed for a period of 2 years from the date of the approval of this Resolution, and; 3474 10 January 2005 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Huntington Phase 1 are hereby accepted for public maintenance subject to the bond posted. Adopted, this 10`h day of January , 2005 Attest: Geniece W.Johnson, Ci lerk/Treasurer Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute a contract between Baldwin County School Board of Education and The Fairhope Center for the Arts Council, Inc., for a Performance Arts Center. The Baldwin County School Board must report back to the City Council on the amount and terms of this bond issue at a later date. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. RESOLUTION NO. 1089-05 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Timothy M. Kant is hereby authorized to execute a contract between Baldwin County School Board of Education and The Fairhope Center for the Arts Council, Inc., for a Performance Arts Center. These contracts will allow the City of Fairhope to serve as a conduit between these to entities by opening an account, accept donations from the Arts Council, Inc., and pay such donations to the Baldwin County School Board of Education. The Baldwin County School Board will be responsible for paying the monthly bond payments. Adopted on this 1 Oth day of January 92005 �s othy M. ant,Ntayor Attest: Geniece W. Johnson City Cr1reasurer 3475 10 January 2005 Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant and Geniece W. Johnson, City Clerk/Treasurer, to negotiate rates with the local banks for a line of credit in the amount of 2-Million Dollars for Hurricane Ivan expenses. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. RESOLUTION NO: 1090-05 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant and Geniece W. Johnson, City Clerk/Treasurer, is authorized to negotiate rates with the local banks for a line of credit in the amount of Two Million Dollars ($2,000,000.00) for Hurricane Ivan expenses. Adopted on this 101h day of January 2005 6Ti)hy M. K nt, M or Attest: Geniece W. Johnson, City r reasurer Site Plan Review — Christopher Baker, Director of Planning and Building, addressed the City Council and made the following report on Mark Hammond project, Bay Pediatric Dentistry, located on Lottie Lane, Fairhope, Alabama Mr. Hammond's Site Plan Review is coming before the City Council because it meets the trigger for impervious surface percentage. The property is zoned B2. A dentist office is a use allowed. The issues associated with this request are as follows: Drainage: There is not a pond with this project but a series of inlets that tie into the storm drain in Lottie Lane. This is an issue that will be resolved with the building permit, as we are already meeting to discuss it. Mr. Hammond is proposing to use the parking lot as a detention pond. Landscaping: The City Horticulturist has already approved the landscape plan. Exterior Materials: Brick with some vinyl. Dumpsters: None, regular garbage cans. Lights: Parking lot lights are proposed and will meet City Ordinance. There is one light at the rear of the building that will be a down light. 3476 10 January 2005 Tree: The site contractor cut a tree on City ROW. This issue is being resolved by the City Horticulturist before the permit for the structure will be issued. Plat: The property has been replatted into 1 lot All other issues have been met. The Planning Commission recommended approval of this case in accordance with the staff recommendation. Staff Recommendation: To approve subject to a down light, drainage, and the tree issues being resolved before building permits is issued. Roy Lewis addressed the City Council explaining that the water will only stand in the parking lot momentarily, and that the water would only be 2 to 3 inches on the car tires. Councilmember Quinn expressed that this was a concern of the Planning Commission and this would set a precedence. Councilmember Quinn further stated that she would like to see more pervious area or install pores concrete, or put in gravel. Councilmember Quinn moved to approve the site plan, but the detention must be done differently. Seconded by Councilmember Ford, motion passed by the following votes: AYE -Quinn, Christenberry, Ford, and Gentle. NAY -none. ABSTAIN- Stankoski. City Council reviewed an application for a Beer/Wine On/Off-Premises License by Roger N. Lartigue, dba Lartiques Seafood Market and Gumbo Shoppe, located at 19344 Scenic Highway 98, Fairhope, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Quinn moved to appoint Dennis Clark to the Medical Clinic Board -East for a 6-year term to replace Thad Ingram (Deceased). Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 3477 10 January 2005 December 7, 2004 Damage — Hurricane Ivan Because of the damage to buildings at Callahan Airport by Hurricane Ivan and the possibility of more damage at Teledyne Continental facilities, it is recommended to make repairs to buildings at the air facility as soon as possible. Repairs would be classified as emergency repairs and will be a separate Public Works Project for each building. Breakdown: Thomas Roofing, Mobile, Al All buildings Jim Boothe Contracting, Daphne, Al South Building Office Customer Support Center North Building Total Cost: $88,932.00 Total: $29,783.00 $21,494.00 $11,843.00 $ 7,446.00 $18,366.00 Total: $59,149.00 Repairs to public recreational facilities consisting of Orange Street Pier, Pier Street Boat Ramp, pier to the north of the Fairhope Municipal Pier, Boat Ramp north of the Fairhope Municipal Pier, and the White Avenue Pier will be bid at a later date. Tommy Long, General Superintendent Wayne Smith, Purchasing Agent Councilmember Ford moved to authorize emergency repairs to the H. L. "Sonny" Callahan Airport, which was damaged by Hurricane Ivan, September 16, 2004. Each building will be handled as a separate public works project. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 3478 10 January 2005 TABULATION Identification: "POSTAGE MACHINE" Bids to be received no later than: Dec. 14, 2004 at: 4:00 p.m. VENDOR MANUFACTURER MODEL COST OF MA/NT. TRADE-IN PRICING DELIVERY AGREEMENT- FOR TIME ONE YEAR OLD MACHINE PITNEY Pitney Bowes DM1000 Included in price. $1.00 $469.00 per Mo. 30-Days BOWES, INC. Mobile, AL EAGLE Hasler W2250 $2,200.00 N/A $485.14 per Mo. 30-Days BUSINESS SYSTEMS Mobile, AL DID NOT MEET ACCURATE SPECIFICATIONS IJ110 Included in lease Included in $643.11 per Mo. 30-Days CONTROL (Machine will not price ($2,000.00) lease price EQUIP. fit in specified area) ($6,000.00) Fairhope, AL Neo ost It is recommended to accept the bid of Pitney Bowes, Inc, Mobile, AL with all specifications being met. Geniece Johnson, City Clerk/Treasurer Wayne Smith, Purchasing Agent Councilmember Quinn moved to accept the low bid of Pitney Bowes, Inc., Mobile, Alabama, for a new Postage Machine, provided all specifications are met. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. ( BID SCHEDULE FAIRHOPE MUNICIPAL PIER BALDWIN COUNTY ALABAMA - DECEMBER 2004 3479 ALL BIDS shall include Sales Tax and all other applicable taxes and fees ALL BIDDERS must comply with the Contractor's Licensing Laws of the State of Alabama (Code 1975, Title 34, Section 8, 1-27, te. Seq), and must be certified for the type work involved. ITEM UNIT UNIT NO. DESCRIPTION QUANTITY PRICE AMOUNT PRICE AMOUNT A) Pier Seawall Bc Parking Area MORGAN DREDGING & D&D CONSTRUCTION 1) Remove and replace concrete sidewalk' PILE DRIVING SPANISH FORT, ALABAMA LUCEDALE, MISSISSIPPI slabs (8' wide X 4" thick) Brick colored & stamped include 8" Compacted Sand Base (RIM Tile Red, manufactured by "Southem Color" °ter y Cartersville, GA 30120) 1152 S.F. I I , 5 Z o. 2) Remove and replace damaged sidewalk bricks, with matching bricks, Incl. sand base 107 S.F. 00 f t>d ;2 3 3) Remove and replace concrete sheet �i eo oa 9ao Sod• °- 13200. pile bulkhead cap 4 L.F. 3 8� 4) Replace 6" concrete lug curb 28 L.F. �� k5 740 B) Pier 5) Repair South Piling Bent #1 with Symons Jacket or equal including: Remove concrete, clean steel & paint with STO bonding & corrosion agent (or equal) onto the old concrete and rebar surfaces. Pour form full of STO 8oweble mortar, (or equal) trowel top surface smooth & sloping to eliminate moisture o0 00 7,2 6 & trash buildup. 1 Ea. 6) Dredge the marina (243' X 220') to 6' k deep (place spoils on the Clty's beach as directed) 5000 C.Y. po 00 %7 '! %06 J � �2, 000 7) Dredge entrance channel (100' X 400') to 6' deep (place spoils on the City's beach as directed) 4400 C.Y. 94'6 s i `I • �` _ 3, 3�0.°� Seal cracks In Pier Deck Slabs with injectable "Bike"epoxy or equal 580 L.F. o0 GO • of 3 v'r s O • ^° Remove and replace Composite Joints with class "A" Concrete 18 Ea. Remove and replace wooden handrail (on pier) 1850 L.F: 00 3� 00 Ki7—I ; 3 S. _ A G y, 750.°= Patch concrete slabs and/or composites with epoxy concrete 34 Ea. SO 41-0.7 o0 / 3 6i3� 350. I I , 9 Remove and replace Damage to Rest Rooms and Electrical enclosure (roof L.S. eo eo and walls) Remove and replace steel sun shelter complete, (next to rest rooms) 1 Ea. �� p� . G 7 6— Gb Repair roof to sun shelter on West End Pier L.S. pp 3.3D4 pp 3.3a% of C) Swim Platform 15) Remove and replace deck panels (including anchors as necessary) 3 Ea. b r �31,coo. ° } 31 . 000, eo $ 3 000 00 4 30 00. ° e . -1 S; •700." 3 11 ITEM UjWT NO. DESCRIPTION QUANTITY PRICE AMOEWT, D) Marina MORGAN DREDGING & PILE DRIVING 16) Remove and replace East walkway SPANISH FORT, ALABAMA complete, Including concrete bents, curtain wall slabs, deck slabs, piling, timber railing, waterlines, electrical conduit & wiring, light poles & outlets L.S. / oo J p 6 17) Remove and replace concrete steps from Pier to Marina walkway ( Include timber railings) 2 Ea. ou 9,' ep % 7,!0 18) Remove and replace walkway slabs on South side of Marina ( Including concrete composites) 4 Ea. oU �1 so 19) Remove and replace walkway slabs on West side of Marina ( Including concrete composites) y 00 �l� % 5 Ea. �7 a2 20) Remove and replace timber railing on South & West side of Marina walkway (Including all electrical conduit, lines & D outlets, & waterlines and hose bibbs, as shown on the & plans specifications) 465 L.F. E) Crabbing Platform 1) Remove and replace Crabbing Platform complete (Including 2 concrete slabs L.S.50 f with, timber railings &composites) lti� '2) Remove and replace concrete steps timber LS. (Include railings) l7 Miscellaneous ?3) Replace eroded soil & sod as shown 400 S.F. J ' 14) Replace Asphalt Pavement 1.5" e0 00 thick (410-A) Incl. 8" sand clay base 11 S.Y. ?5) Replace 4"schedule 80 PVC sewer pipe under pier deck slabsvdth stainless steel straps 40 L.F. 28) Replace 1" schedule 60 PVC waterline (northslde of pler, west of restrooms) 75 L.F. ts6 a 3 6'O 27) Replace all exposed piping in both o0 00 restrooms LS. 28) Resat deck aloha out ofline with pier bearing � (replace a pads as necessary) � 29) Remove and replace damaged timber ralling including stainless steel bolts Bent 34. L.S. oa 00 on crabbing platform at 30) Remove and replace all docking piling In Marina to facilitate the dredging work dredging 180 Ea. 31) Pro)ectMobilization and Do -Mobilization LS. �aa�D,SQ� I��a Qoo q6/, 38 TOTAL BID (Items 1 - 31) a UNIT PRICE A410VII T D&D CONSTRUCTION LUCEDALE, MISSISSIPPI IIj 258, 90Z. 0 '4 2-6 gz3z.GO II SB.Zee, -9 d 1&,560.- II3$,94fo.- fZ3,'I�O.°� s 19\,g56 s 89.z1o.V s -0.fe 37,006.12-0 32,fo00.o_° 3 2-,li0o_�9- S 2,880.- a2,88o_1Q 1 13z, soo. - 4 13z, Soo_ S I. oZl, 06.e9 3481 10 January 2005 Councilmember Ford moved to accept the low bid of Morgan Dredging & Pile Driving, Inc, Spanish Fort, AL, to repair the Municipal Pier that was damaged by Hurricane Ivan, September 16, 2004. Councilmember Ford also moved to deduct the builder's risk, and deduct the 2-year maintenance, and that a performance bond must be provided. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. TABULATION Identification: "REMOVAL -STEEL BUILDING -HANGOUT" Bids to be received no later than: January 3. 2004 at: 4:00 p.m. Removal of Steel Building (Hangout) on Faulkner Campus VENDOR: BID: ALT. BID: TOTAL: LIABILITY INS. COVERAGE: DOCKSIDE CONSTRUCTION $6,300.00 $2,850.00 $9,150.00 See Tommy Long Mobile, AL AMMONS & BLACKMON CONSTRUCTION $18,800.00 $14,600.00 $33,400.00 See Tommy Long Spanish Fort, AL KAHLBAU CONSTRUCTION, LLC $19,000.00 $8,300.00 $27,300.00 See Tommy Long Fairho e, AL JIM BOOTHE CONSTRUCTION, NO RESPONSE Da hne, AL VIRGINIA WRECKING CO. NO RESPONSE Stapleton, AL BLACKLUND/DOCKSIDE NO RESPONSE Mobile, AL IED, INC. NO RESPONSE Foley, AL CONSTRUCTION AFFILIATES, INC. NO RESPONSE Mobile, AL JAMES BROTHERS NO RESPONSE j Daphne, AL I I I I It is recommended to accept the low bid of DOCKSIDE CONSTRUCTION, Mobile, AL with all specifications being met. Tommy Long, Wayne Smith, General Superintendent Purchasing Agent Councilmember Christenberry moved to accept the low bid of Dockside, Mobile, Alabama, for the removal of the Steel Building -Hangout on Faulkner Campus and to accept the Alternate Bid of Dockside, Mobile, Alabama, to remove and haul off the concrete foundation. Seconded by Councilmember Ford, motion passed unanimously by voice vote. This building is being torn down so that Faulkner can build a new Science Building at this location. Mac Walcott with Walcott, Adams Verneuille Architects, addressed the City Council agreeing that the original size for the new library was 27,000 sq ft. After visiting other libraries, and after taking a second look at the youth programs it was found that the shell should be prepared for future growth; therefore, increasing the size to 39,000 sq ft. 3482 10 January 2005 Mr. Walcott stated that the total cost of this project needed to be looked at. The cost has increased due to the steel and concrete inflation, and that in April the City changed their accounting method on this project. If funds are not here bids would have to be rejected and start all over. He stated that we need to get on the same page before moving forward. Mr. Walcott stated that extending the bid would allow for more fundraising. There is a $400,000 gap in funds available to award the base bid of $3.9 million. City Attorney Marion E. (Tut) Wynne stated that the City would have to re -bid and re -advertise the project if the scope of work is changed. Councilmember Ford expressed that the public needs to know that the City is committed to building a new library. Mr. Wynne expressed that if the City moves forward with changes against an Attorney General Opinion of 2002, the City would violate the Public Works law even though the A G opinion is not law. Council President Gentle stated that the City Clerk states that in order to get an Attorney General Opinion a resolution must be passed. Councilmember Quinn recommended to Mr. Wynne to call the AG office to find out if the library is a public Works Project. Councilmember Quinn moved to reaffirm the City's commitment of $3 million to the library project, minus what has been spent, and authorize Mr. Wynne to consult with the AG Office on the Public Works project question, and authorize Mr. Walcott to handle the process of extending JF Pate & Associates bid for 2-weeks. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. The Mayor and Council will meet on Tuesday, January 181h to discuss the details of the Library Project. Council President Gentle took a brief recess in order for the citizens to clear the Council Chambers. Councilmember Quinn exited the dais at 7:17 pm and returned at 7:19 p.m. Councilmember Christenberry moved to address an item not on the printed agenda at the request of the City Attorney. Seconded by Councilmember Ford, motion passed unanimously by voice vote. City Attorney Mr. Wynne explained to the City Council that Burger King (Fast rood establishment) has filed Chapter 11 and owe the City of Fairhope money. Mr. Wynne requested that the appropriate paperwork and agreement be entered into in order to make the City a participating vendor in this case. Being a participating vendor will cause the City to receive 100 cent on the dollar. If the City does not become a participating vendor, the City will receive nothing from this case. 3483 10 January 2005 Councilmember Quinn moved to authorize Mayor Kant and City Attorney Mr. Wynne to take the necessary step to cause the city to become a participating vendor in this case. Seconded by Councilmember Ford, motion passed unanimously by voice vote. Councilmember Ford moved to pay bills as presented. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. There being no further business to come Afore the City Council the meeting was duly adjourned at 7:21 p.m. Robert C. Gentle, Council President WenieceW. Johnson, City?Irk/Treasurer