Loading...
HomeMy WebLinkAbout09-13-2004 Regular Meeting3390 STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 13 September 2004. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Wayne Smith, Purchasing Agent, gave the invocation. Councilmember Quinn moved to approve minutes of the 23 August 2004, regular meeting. Seconded by Councilmember Gentle, motion passed unanimously. Mr. Skip Jones, a board member of the Fairhope Center for the Writing Arts, announced and presented the 2"d Annual Robert Bell Award. This award is an award named after Fairhope resident and author Robert Bell. This award is given to some one who, through his or her writing or support of the writing arts, has contributed to the rich heritage of the writing tradition of Fairhope. The Robert Bell award in the amount of $1,000.00 is funded by private contributions. This year, recognition goes to an established writer who has contributed immeasurably to the literary tradition of our bay area community. He is an architectural historian; author and literary critic who is a tireless champion of both local authors and under- appreciated international literary figures. He is of an informative and delightfully readable historical resource and is in the process of completing another. Through his weekly Book Page in the Mobile Register, he entertained us, identified for us wonderful new books by local and regional authors, and re -acquainted us with older literary gems that have renewed relevance in today's world. This year's Robert Bell Award goes to Fairhope's John Sledge. 3391 13 September 2004 Councilmember Anders introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute Amendment # 1 to the supplemental agreement to contract for professional services between Barge Waggoner Sumner & Cannon, Inc. and the City of Fairhope for improvements to H. L. "Sonny" Callahan Airport, by decreasing the contract amount by $14,384.50. The medium intensity approach lighting system (MALS) is being removed from the design. Seconded by Councilmember Ford, motion passed unanimously. RESOLUTION NO. 1054 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to execute amendment # 1 to the supplemental agreement to contract for professional services between Barge Waggoner Sumner & Cannon, Inc. and the City of Fairhope for improvements to H. L. "Sonny" Callahan Airport, by decreasing the contract amount by $14,384.50. The medium intensity approach lighting system (MALS) is being removed from the design. This part of the design will be funded by the Facilities and Equipment (F and E) division and installed by FAA personnel. (Resolution No. 1048, August 9, 2004) FAA AIP PROJECT NO. 3-01-0029-004-2002. Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute the Funding Agreement for the Fiscal Year 2004-Federal And State Grant for Airport Improvement Project (AIP) 3-01-0029-006-2004 H. L. "Sonny" Callahan Airport. Seconded by Councilmember Quinn, motion passed unanimously. 3392 13 September 2004 RESOLUTION NO. 1055 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to execute the Funding Agreement for the Fiscal Year 2004-Federal And State Grant for Airport Improvement Project (AIP) 3-01-0029-006-2004 H. L. "Sonny" Callahan Airport. This Airport Improvement Funding Agreement shall be to provide funding assistance for a project to further develop the H. L. "Sonny" Callahan Airport as authorized by Section 23-1-360, Code of Alabama 1975. The Airport shall be the recipient of funds from this Agreement for an airport improvement project as more particularly described in the Airport's funds application dated August 10, 2004 and included as part of this Agreement as Attachment 1. The total amount of funds from the state for FAA Project 3-01-0029-006-2004 is $105,126.00. Adopted This 13h Day of September 2004. Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to amend the Working Budget FY 2003-2004, as recommended by staff. Seconded by Councilmember Ford, motion passed unanimously. RESOLUTION NO. 1056 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, BALDWIN COUNTY, ALABAMA that Mayor Timothy M. Kant is hereby authorized to amend the Working Budget FY 2003-2004, as recommended by staff. 3393 13 September 2004 Councilmember Anders introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing and directing Mayor Kant to take the necessary steps to transfer the Nut Processing Plant Property from the three utilities of the City of Fairhope to the General Fund in the financial and property records of the City. Seconded by Councilmember Christenberry, motion passed unanimously. RESOLUTION NO. 1057 WHEREAS, pursuant to Resolution No. 565-97, dated May 29, 1997, the City of Fairhope ("the City") purchased the Nut Processing Plant Property located at 415 Fairhope Avenue and the Single -Family Residence located at 9 North School; the instrument conveying the said property is recorded in Book 762, page 1925-27, in the Office of the Judge of Probate of Baldwin County; WHEREAS, the said property was purchased with a portion of the proceeds derived from the sale of the City's Utilities Revenue Warrants, Series 1997; WHEREAS, the tract composed of the two parcels contains approximately 120,336 feet (or 2.76 acres) and was originally purchased with the expectation that it would be used by the City's Utilities Department; WHEREAS, said property contained a warehouse storage facility (84,720 square feet) and a single- family resident — stucco house (1,024 square feet); WHEREAS, currently the single-family residence -- stucco house is being leased by the City to the Fairhope Center of the Writing Arts Inc. Board pursuant to Resolution No. 786-01, dated August 27, 2001; and WHEREAS, the Council hereby finds, determines and declares that the full undeveloped portion of the said tract is not, nor is it expected to be at any time in the future, needed in connection with the efficient operation of the City's Utilities Department and that the said property not deemed an integral part, in any respect, of the City's Utilities Systems; that said property (which shall be designated appropriately by the City's Engineering Department) shall be transferred to the City's General Fund to be used as the location of the City's new public library. BE IT RESOLVED, therefore, that the Mayor and City Clerk are hereby authorized and directed to take such steps as are necessary to effect the transfer of the said property, as set forth above, and to reflect such transfer in the financial and property records of the City. Adopted this 13`h day of Attest: Geniece W. Johnson, City reasurer 3394 13 September 2004 Councilmember Gentle so moved to approve the charge -off of 2000-2001 un- collectible utility accounts. These accounts total $87,892.52. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Gentle moved to authorize Mayor Kant to write a letter of agreement and fulfill the following mitigation request of the Alabama Historical Commission for the New Public Library. 1. Install an exhibit in the library and provide an explanation of the importance of the facility to Fairhope in terms of jobs and industrial development. This exhibit may include other conjectural history from Fairhope at the time and information on the family who operated the nut processing facility and their importance to Fairhope. The Alabama Historical Commission will have an opportunity to comment on the plans for the exhibit prior to execution. 2. The City will paint the exterior of the Wolff Cottage. We will provide color suggestions, but the final color should be a local decision. 3. The City will provide positive slope away from the building to provide good drainage, as needed. 4. The City will review and replace, as needed, the flashing on the parapet and make proper connections between roof, flashing, and any counter flashing needed. The City will repair the stucco, as needed, as part of the exterior renovation 6. The City will put the utilities underground. Councilmember Quinn seconded the motion to authorize Mayor Kant to write a letter of agreement and fulfill the mitigation request of the Alabama Historical Commission for the New Public Library. The motion passed unanimously. City Council reviewed an application for a Restaurant Liquor License by John Lapeyrouse, dba Julwins Restaurant (Lapeyrouse Hospitality, Inc.), located at 411 Fairhope, Alabama. Councilmember Quinn moved to approve the issuance of the license. Seconded by Councilmember Gentle, motion passed unanimously. City Council reviewed an application for a Restaurant Liquor License by Lynnora L. Ash, dba The Sunflower Cafe, located at 320 Eastern Shore Shopping Center, Fairhope, Alabama. Seconded by Councilmember Quinn, motion passed unanimously. 3395 13 September 2004 City Council reviewed an application for a Special Retail License by William Boyd Little, dba Oak Hollow Farm Inc., located at 14210 Greeno Road, Fairhope, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Quinn, motion passed unanimously. City Council reviewed an application for Beer/Wine On/Off Premises by Randolph K. Williams, dba Red or White Wine (Second Half Company Inc.), located at 323-A De la mare Avenue, Fairhope, Alabama. Councilmember Quinn moved to approve the issuance of the license. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Anders moved to grant the request of Eastern Shore Democrats, requesting permission to hold an event in Fairhope's park next to Julwin's Restaurant on Saturday, September 25, 2004, from 9:00 a.m. to 4:00 p.m. The purpose of this event is to encourage participation in the Presidential Election on November 2°a. Seconded by Councilmember Quinn, motion passed unanimously. Councilmember Quinn moved to grant Change Order Request # 3 by Robert J. Baggett for the Renovations to the Ultraviolet (UV) System at the Fairhope Water Reclamation Facility, decreasing the contract by $5,762.75. Seconded by Councilmember Gentle, motion passed unanimously. Joe Birindelli, Chairman for Citizens for Local Troop Support, addressed the City Council requesting that the City sponsor a Veterans' Day Parade in Fairhope this year. The recommended date is Saturday, November 13, 2004 at 2:00 p.m. This patriotic event will honor all veterans of all wars. Councilmember Ford moved to sponsor the Veterans' Day Parade. Seconded by Councilmember Gentle, motion passed unanimously. This waives all fees associated with Ordinance No. 1220 the Sidewalk and/or Street Usage Ordinance. 3396 13 September 2004 Identification: "PRIMARY / SECONDARY WIRE & CONDUCTOR" Bids must be received by: August 16, 2004 at: 4:00 p.m. Annual Bid for Primary/Secondary Wire and Conductor Bid orice is to be aood for one (1) veer VENDOR: ITEM/PRICE: DELIVERY UTILITY POWER, INC. PRIMARY 110AWG 15KV UNDERGROUND CABLE Price: $1.656 per ft. Fairhope, AL 4-Weeks PRIMARY 410AWG 15KV UNDERGROUND CABLE Price: $1.9936 per ft. TRIPLEX #4/0 AL SWEETBRIAR STRANDSEAL WIRE Price: $1.175 per ft. 1/C #6 SOLID SOFT DRAWN BARE COPPER Price: $1.975 per lb. 1/C #6 SOLID SOFT DRAWN BARE COPPER Price: $2.2125 per lb. 1/C #4 SOLID SOFT DRAWN TRANSFORMER RISER WIRE Price: NO BID HUGHES SUPPLY, INC. PRIMARY 110AWG 15KV UNDERGROUND CABLE Price: $1.465 per ft. Stock to Pensacola, FL 16-weeks PRIMARY 410AWG 15KV UNDERGROUND CABLE Price: $2.25 per ft. TRIPLEX #4/0 AL SWEETBRIAR STRANDSEAL WIRE Price: $1.155 per ft. 1/C #6 SOLID SOFT DRAWN BARE COPPER Price: $1.70 per lb. 1/C #6 SOLID SOFT DRAWN BARE COPPER Price: $1.75 per lb. I/C #4 SOLID SOFT DRAWN TRANSFORMER RISER WIRE Price: $1.83 per lb. MATHES OF ALABAMA NO BID Daphne, AL GRAYBAR ELECTRIC CO. NO RESPONSE Mobile, AL MAGNOLIA ELECTRIC NO RESPONSE SUPPLY Fairhope, AL MAYER ELECTRIC SUPPLY NO RESPONSE CO. Dothan, AL STEWART C. IRBY CO. NO RESPONSE Pensacola, FL CAPSTONE/GRESCO NO RESPONSE UTILITY Dothan, AL It is advised to accept the low bid of the following items. Items met specifications. PRIMARY 1/OAWG 15KV UNDERGROUND CABLE PRIMARY 410AWG 15KV UNDERGROUND CABLE TRIPLEX #4/0 AL SWEETBRIAR STRANDSEAL WIRE 1/C #6 SOLID SOFT DRAWN BARE COPPER 1/C #6 SOLID SOFT DRAWN BARE COPPER 1/C #4 SOLID SOFT DRAWN TRANSFORMER RISER WIRE Aaron Norris, Electrical Dept. Supt. VENDOR: HUGHES ELECTRICAL SUPPLY UTILITY POWER, INC. HUGHES ELECTRICAL SUPPLY HUGHES ELECTRICAL SUPPLY HUGHES ELECTRICAL SUPPLY HUGHES ELECTRICAL SUPPLY Wayne Smith, Purchasing Agent 3397 13 September 2004 Councilmember Anders moved to accept the low bid of Hughes Electrical Supply, Pensacola, Florida for all the primary and secondary wire and conductor except for the Primary 4/OAWG 15V Underground Cable which is awarded to the low bid of Utility Power, Inc, Fairhope, Alabama, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously. Identification: "PVC CONDUIT" Bids to be received by: August 16, 2004 at: 4:00 o.m. Annual bid for PVC Conduit to be purchased as needed MATHES OF ALABAMA, Daphne, AL (DELVY: 1 Day) SIZE CONDUIT: APPROX QTY. IN FT. PRICE PER FOOT: 3" CONDUIT 5,000 $0.80 2-1/2" CONDUIT 10,000 $0.65 2" CONDUIT 2,000 $0.38 1" CONDUIT 6,000 $0.20 3/4" CONDUIT 6,000 $0.13 TOTAL COST: $13,240.00 HUGHES SUPPLY, INC., Pensacola, FL (DELVY: Stock to 2-Weeks) SIZE CONDUIT: APPROX QTY. IN FT. PRICE PER FOOT: 3" CONDUIT 5,000 $0.83 2-1/2" CONDUIT 10,000 $0.68 2" CONDUIT 2,000 $0.43 1" CONDUIT 6,000 $0.214 3/4" CONDUIT 6,000 $0.1474 TOTAL COST: $13,978.49 3398 13 September 2004 UTILITY POWER, INC., Fairhope, AL NO BID GRAYBAR ELECTRIC, Mobile, AL NO RESPONSE CITY ELECTRIC, Fairhope, AL NO RESPONSE MAYER ELECTRIC SUPPLY CO., DOTHAN, AL NO RESPONSE STUART C. IRBY CO., PENSACOLA, FL NO RESPONSE CAPSTONE/GRESCO, Dothan, AL NO RESPONSE It is advised to accept the low bid of MATHES OF ALABAMA, Daphne, AL with all specifications being met. Aaron Norris, Wayne Smith, Electrical Supt. Purchasing Agent Councilmember Christenberry moved to accept the low bid of Mathes of Alabama, Daphne, Alabama for PVC Conduit, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. Police Chief Christopher Browning gave a report on Hurricane Ivan. This is currently a Category 4 hurricane, but is expected to be a category 3 once it hits land. There being no further business to come before the City Council the meeting was duly adjourned at 6:14 p.m.