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Home My WebLink About07-12-2004 Regular Meeting3356 STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, July 12, 2004. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Farther Gordon Milsted with St. Lawrence Catholic Church, gave the invocation. Councilmember Gentle moved to approve minutes of the 28 June 2004, regular meeting. Seconded by Councilmember Ford, motion passed unanimously. Councilmember Anders introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Geniece W. Johnson, City Clerk/Treasurer, to perform all the duties otherwise required to be performed by the Mayor per Code of Alabama 1975, with respect to the Municipal Election and Run- off if necessary. Seconded by Councilmember Ford, motion passed unanimously. RESOLUTION NO. 1042 WHEREAS, a General Municipal Election will be held in the City of Fairhope on 241h of August, 2004, and if necessary a Run-off Election will be held in the City of Fairhope on 14`h September 2004; and, WHEREAS, the Mayor of the City of Fairhope is a candidate in said election and is thereby disqualified to perform certain duties per Code of Alabama, 1975. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Geniece W. Johnson, City Clerk/Treasurer, is hereby appointed to perform all the duties otherwise required to be performed by the Mayor per Code of Alabama, 1975 with respect to the Municipal Election to be held in the City of Fairhope on 24 August 2004 and any Run-off Election ordered held with respect thereto. Adopted this the 12`h day of Attest: Geniece W. Johnson, ler reasurer 3357 12 July 2004 Councilmember Quinn so moved to grant Change Order Request # 1 to Ammons & Blackmon Construction, Inc, for the Water System Booster Pump Station, by decreasing the contract by $2,694.00. Seconded by Councilmember Anders, motion passed unanimously. Identification: "GOLF CARTS" Bids to be received no later than: June 30, 2004 at: 4:00 p.m. The City of Fairhope will lease 70 new Electric Golf Carts for 48-month Lease at Quail Creek Golf Course. Batteries and the Carts are under warra ty for 4-years BID RECEIVED: TOTAL BID AMOUNT: DELIVERY: CLUB CAR Total price per month: Birmingham, AL $4,621.40 Price per unit per month: 4 to 6 Weeks $66.02 Type Cart: CLUB CAR #DS-IQ E-Z-GO, TEXTRON Total price per month: Montgomery, AL $3,817.80 Price per unit per month: 60-Days $54.54 Type Cart: E-Z-GO TXT TEE IT UP Dothan, AL BID RECEIVED LATE It is recommended to accept the bid of E-Z-GO Textron for the TOTAL LEASE PRICE of $3,817.80 per month for 70 Golf Carts. Alan Pate, Quail Creek Golf Course Clint Steadham, Asst. Purchasing Agent Councilmember Anders moved to accept the low bid of E-Z-GO Textron, Montgomery, Alabama, for 70 new Electric Golf Carts, provided all specifications are met. Seconded by Councilmember Gentle, motion passed unanimously. N CITY OF FAIRHOPE P.O. Drawer 429 N Fairhope, Alabama 36533 OFFICE OF PURCHASING AGENT TABULATION Identification: "FIRE DEPT. AIR COMPRESSOR" Bids to be received no later than: June 10, 2004 at: 10:00 a.m. Air Compressor— SCBA System at Fire Station #1, replacing compressor that is 40-years old. VENDOR: MANUFACTURER: OTHER INFORMATION: PRICE: DELIVERY. SUNBELT FIRE, INC. Bauer Compressor Bidding on a Three Phase Compressor Model No: E10 $16,094.00 8-10 Weeks Fairho e, AL H3 BUDDY GRAY FIRE EQUIPMENT Tuscaloosa, AL Bauer Unicus Compressor Bidding on a Three Phase Compressor Model No: E13 $23,878.00 Not stated H3 BUDDY GRAY FIRE EQUIPMENT Tuscaloosa, AL Bauer Unicus Compressor Bidding on a Single Phase Compressor $24,388.00 Not stated Model No: E13 E1 AIR HYDRAULICS & NO BID MECHANICAL EQUIP. Mobile, AL NAFECO NO BID Decatur, AL Kevin Hempfleng, Fire Chief Wayne Smith, Purchasing Agent Bidsl7July7004-AirCompressar - fire Dept..daC 3359 12 July 2004 Councilmember Gentle moved to accept the low bid of Sunbelt Fire, Inc., Fairhope, Alabama, for Fire Department Air Compressor, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously. Identification: "DIRECTIONAL BORING MACHINE" Bids to be received by: June 29, 2004 Time: 4:00 p.m. Directional Boring Machine for Gas Dept. to replace older machine. — Lease Purchase — 4 years — 3 utilities VERMEER SALES, Pensacola, FL PRICE OF RODS Price Per Rod: $195.00 Manufacturer/Stock No: New Iberia FOUR-YEAR LEASE PURCHASE PROGRAM Lease Purchase Program for four (4) years: Lease Purchase Price: Interest Rate: Total Price of Entire Unit: Payment Terms: ALTERNATE BID: Price of new machine: Trade-in of old machine: THOMPSON TRACTOR CO. NO BID Mobile, AL DITCH WITCH OF MOBILE NO BID Mobile, AL COWIN EQUIPMENT CO. NO BID Mobile, AL BEARD EQUIPMENT CO. NO BID Mobile. AL RECOMMENDATION: 216492-001 $1,262.65 per mo. $54,985.00 4.85% $60,607.20 1" pmt due 30-days after delivery $63,485.00 8,500.00 $54,985.00 The City will keep the Electronics, Mixer, and Trailer, which are all parts of the present boring rig, which will keep the cost considerably lower. Because of parts not being interchangeable, only one vendor could supply the boring unit. Therefore, it is recommended to accept the bid of Vermeer Sales, Pensacola, FL. Specifications have been met. Steve Seay, Gas Department Superintendent, Wayne Smith, Purchasing Agent Councilmember Ford so moved to accept the low bid of Vermeer Sales, Pensacola, Florida, for Directional Boring Machine, provided all specifications have been met. The machine will be paid for by the three utilities, and Geniece W. Johnson, City Clerk/Treasurer, is authorized to seek the best financing for the City. Seconded by Councilmember Anders, motion passed unanimously. 3360 12 July 2004 The 1165th Military Police Company based at Fort Riel Armory in Fairhope is coming home from Iraq. Homecoming plans are being made by the City of Fairhope, the Citizens for Local Troop Support, and the reserve companies' family support group. They will arrive in Fairhope from Fort Benning on Saturday, July 17. Their arrival time depends on when the troops leave Fort Benning, Georgia but they are expected between 10:30 a.m. and noon. Councilmember Quinn moved to pay bills as presented. Seconded by Councilmember Gentle, motion passed unanimously. There being no further business to come before the City Council the meeting was duly adjourned at 6:14 a.m.