HomeMy WebLinkAbout11-10-2003 Regular MeetingSTATE OF ALABAMA )( 3223
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
10 November 2003.
Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle,
Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City
Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one
was absent.
There being a quorum present, Mayor Kant called the meeting to order. The
Pledge of Allegiance was recited, and Deacon George Yeend with St Lawrence
Catholic Church, gave the invocation. Councilmember Gentle moved to approve
minutes of the 27 October 2003, regular meeting. Seconded by Councilmember Ford,
motion passed unanimously.
Tom Ellis, Tree Committee Chairman, presented Treasured Tree Certificates
and State Champion Trees to the following:
State Champion:
OWNERS
TYPE OF TREE
Jacque McCants
Saucer Magnolia
Vir ina Lee and Jack & Jaunita Kendrick
Darlington Oaks
Kevin Boone
Chinese Tallowtrees
Fairhope Treasured Tree Awards:
OWNERS TYPE OF TREE CIRCUMFERENCE HEIGHT
John Brandon & Lee
Turner Co -owners
Live Oak
150 inches
55 feet
Louverne Spears
Live Oak
200 inches
67 feet
Clifford Welk
Live Oak
151 inches
73 feet
Live Oak
126 inches
75 feet
The Alabama Forestry Commission's newly published directory, "Champion Trees of
Alabama 2003" shows that Fairhope contains more state champion trees than any
other city - large or small — in the state. Recent additions of four specimens give the
city a total of 13 State Champions.
10 November 2003 3224
A Public Hearing was held as advertised on a proposed ordinance to amend
the Zoning Ordinance No. 557. Councilmember Anders introduced in writing
Ordinance No. 1191. The Planning & Zoning Commission recommended approval of
this ordinance. No one present was opposed to the amendment, an ordinance to re-
zone the property of Klumpp Family Limited Partnership and Fairhope Single Tax
Corporation from R-6 Mobile Home Park District to R-2 Medium Density Single -
Family Residential District 4 concurrent with annexation in the City of Fairhope. The
property is located West of Blueberry Lane on Gayfer Avenue Ext., Fairhope,
Alabama. In order to take immediate action Councilmember Anders moved for
immediate consideration. Seconded by Councilmember Gentle, motion for
immediate consideration passed unanimously by the following votes: AYE -Gentle,
Ford, Quinn, Kant, Christenberry, and Anders. NAY -none. Councilmember Gentle
moved for final adoption of Ordinance No. 1191. Seconded by Councilmember
Quinn, motion for final adoption passed unanimously by the following votes: AYE -
Gentle, Ford, Quinn, Kant, Christenberry, and Anders. NAY -none.
Councilmember Ford introduced in writing Ordinance No. 1192, an
ordinance establishing Minimum Standards for fixed base operations at H. L. "
Sonny" Callahan Airport. In order to take immediate action Councilmember Ford
moved for immediate consideration. Seconded by Councilmember Gentle, motion for
immediate consideration passed unanimously by the following votes: AYE -Gentle,
Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Gentle
then moved for final adoption of Ordinance No. 1192. Seconded by Councilmember
Ford, motion for final adoption passed unanimously by the following vote: AYE -
Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none.
Councilmember Ford introduced in writing Ordinance No. 1193, an
ordinance repealing the current Tree Ordinance No. 1037 and Ordinance No. 1140.
In order to take immediate action Councilmember Gentle moved for immediate
consideration. Seconded by Councilmember Christenberry, motion for immediate
consideration passed unanimously by the following votes: AYE -Gentle, Ford, Quinn,
Kant, Anders, and Christenberry. NAY -none. Councilmember Quinn so moved for
final adoption of Ordinance No. 1193. Seconded by Councilmember Anders, motion
for final adoption passed unanimously by the following vote: AYE -Gentle, Ford,
Quinn, Kant, Anders, and Christenberry. NAY -none.
10 November 2003 3225
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution adopting the 2003-2004 Holidays. Seconded by
Councilmember Anders, motion passed unanimously.
RESOLUTION NO. 997-03
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, THAT THE FOLLOWING 2003 - 2004 HOLIDAYS WILL BE
OBSERVED BY ALL CITY PERSONNEL EXCEPT EMERGENCY
EMPLOYEES:
Ve%4aoa $ary - `1"adray, /vauemr " ff, .2003
471%a idyl� - `7"44dait 9 4%d" Aamm�" .27 a .28
Necu !�eaU 2 c. - `A"4dda#, Yam" 1, .2004
Mate —fl"44 h X4y., yz - /y%ssk#, Yam" 19, 2004
DULY ADOPTED THIS 10`h DAY OF NOVEMBER , 2003.
10 November 2003 3226
Councilmember Anders introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute an
appropriation to the Eastern Shore Art Center in the amount of $5,000.00 for the Arts
Bridging Creativity. Seconded by Councilmember Gentle, motion passed
unanimously.
RESOLUTION NO.998-03
WHEREAS, a contract shall be executed between the City of Fairhope and the
Eastern Shore Art Center for contract funding for the Arts Bridging Creativity (ABC)
program in the amount of $5,000.00; and,
WHEREAS, this program has expanded from the Fairhope K-1 Center to the
Fairhope Elementary, Intermediate, and Middle School, and due to the demand for
this program, additional funding is necessary; and,
WHEREAS, the term of said contract shall be for one year, beginning 1 October
2003 and ending 30 September 2004, but the contract shall be cancelled at any time
upon notice; and,
WHEREAS, payment shall be made quarterly in the amount of $416.76 from the
three Utility Funds of the City of Fairhope.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby
authorized to sign a contract between the City of Fairhope and the Eastern Shore Art
Center for funds to supplement the coordinator's salary and program expenses
associated with the Arts Bridging Creativity Program.
ADOPTED this 10`' day of November , 2003.
10 November 2003 3227
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute an agreement
between the City of Fairhope and Live Eye Net, Inc., to remove one fixed web
camera, to install one zoom web camera for Live Eye, and to install one zoom web
camera for the Police Department, at no cost to the city, and replacing the current
contract that we have with Softec Computers Inc., Foley, Alabama. Seconded by
Councilmember Gentle, motion passed unanimously.
RESOLUTION NO. 999-03
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant, is hereby authorized to
execute a contract between the City of Fairhope and Live Eye Net, Inc., to remove
one fixed web camera, to install one zoom web camera for Live Eye, and to install
one zoom web camera for the Police Department, at no cost to the city, and replacing
the current contract with Softec Computers Inc., Foley, Alabama.
DULY ADOPTED THIS 1 Oth DAY OF November , 2003.
Ti thy M. ant, Mayor
Attest
W. Johnson,
Councilmember Gentle moved to grant Change Order Request # 3 —
Consolidated Fence Company for 3-Button Control Station by decreasing the contract
by $100.00 and Furnish and install Phone Line for telephone entry system, S.O.S.
Siren Sensor, and Radio Receiver for transmitters by increasing the contract by
$675.00 at the H.L. "Sonny" Callahan Airport. Seconded by Councilmember Ford,
motion passed unanimously.
Councilmember Quinn so moved to update the Volunteer Fire Department
roster by adding: Mark Kellerman, Jamie Peterson, Frank Nespor, and Jimmy
Cantrel, and by deleting Scott Claycomb. Seconded by Councilmember Anders,
motion passed unanimously.
BID TABULATION OF OCTOBER 28, 2003
SECTION STREET FROM MAGNOLIA AVE. TO OAK ST.
rlTv n17 FAIRIIr1PF
,.iigtrteerx
Lstimaie .....:.
Ammorts &.$lackmoii _
Suteaef
acting
i S #i aken Co ;
liem
tLDOi s
dnri:
. .: P ... ...�_.. ..._.
... iFttits:..:..
..� duy..
an
#initl.6
,Am"nit....
Uart:P>•ice
...Amuuat.
-... .. .... ...
Umta'rice
` AmeniR-
........
ekl'Ytae...�.
Aaiuui'i
FROM MAGNOLIA AVE. TO OAK ST.
1
206C-000
Removing Concrete Sidewalk
SY
465
S5.00
$2,325.00
$4.56
$2,120.40
$6.00
S2,790.00
$6.06
$2,817.90
2
20613-005
Removing Gutter
LF
850
$5.00
$4,250.00
$3.20
$2,720.00
$3.00
$2,550.00
$3.02
S2,567.00
3
21OA-000
Unclassified Excavation
CY
100
$6.00
$600.00
$5.00
$500.00
$6.00
$600.00
$12.65
$1,265.00
4
2101)-000
Borrow Excavation
CY
100
S8.00
S800.00
$10.00
$1,000.00
$7.50
$750.00
$14.57
$1,457.00
5
405A-000
Tack Coat (0.7 Gallons/SY)
GAL
1,600
S1.00
$1,600.00
$0.20
$320.00
$3.00
$4,800.00
$2.30
S3,680.00
6
408A-002
Planing Existing Pavement Approximately 1" Thick
SY
1,000
$2.50
$2,500.00
S6.00
$6,000.00
S7.00
$7,000.00
$3.28
S3,280.00
7
424A-240
Superpave Bituminous Concrete Wearing Surface Layer, 1/2" Max. Aggrepft
Size Mix, ESAL Range C (110#/SY)
TON
130
$60.00
$7,800.00
S75.00
$9,750.00
$76.00
$9,880.00
$53.59
$6,966.70
8
424A-246
Superpave Bituminous Concrete Wearing Surface Layer, Leveling, 1/2" Max.
Aggregate Size Mix, ESAL Range C (220#/SY)
TON
60
$60.00
$3,600.00
$75.00
S4,500.00
$88.00
$5,280.00
$71.09
$4,265.40
9
60OA-M
Mobilization
LS
1
$10,000.00
$10,000.00
$12,000.00
$12,000.00
$5,000.00
$5,000.00
$14,547.52
$14,547.52
10
618A-OW
Concrete Sidewalk,4" Thick
SY
660
$35.00
$23,100.00
S27.00
$17,820.00
S23.00
S15,180.00
$23.83
$15,727.80
11
623C-006
Combination Curb & Gutter, Type M-12 (Machine Laid)
LF
850
$10.00
$8,500.00
$10.00
S8,500.00
$14.00
S11,900.00
S12.89
$10,956.50
12
654A-000
Solid Sodding
SY
200
S3.50
$700.00
$4.00
$800.00
S3.25
$650.00
$3.16
$632.00
13
701A-004
Solid White Traffic Stripe, Class 2 Type A
MI
0.50
$3,000.00
$1,500.00
$5,000.00
$2,500.00
$3,000.00
$1,500.00
$6,562.02
$3,281.01
14
740A-000
Traffic Control Scheme
LS
1
$10,000.00
$10,000.00
S6,000.00
$6,000.00
$7,000.00
S7,000.00
S4,898.10
S4,898.10
GRAND TOTAL
S77,275.00
S74,530.40
i $74,880.00
S76,341.93
1, Mark Acreman, do hereby state that this is a true and correct tabulation of bids to the best of my knowledge and belief.
This the 28th day of October, 2003
Mark Acreman, P.E.
1--
CD
z
0
fD
E3
tT
fD
Z
N
CD
CD
W
10 November 2003
3229
Councilmember Quinn so moved to accept the low bid of Ammons &
Blackmon Construction, Spanish Fort, Alabama, providing all specifications are met.
Seconded by Councilmember Ford, motion passed unanimously.
Identification: "POLY DUCT CONDUIT"
Bids must be received by: August 12, 2003
at: 4:00 p.m.
Size of Poly Duct Conduit bid was from 1" — 4". All High Density Polyethylene Duct conduit will be purchased as needed.
Vendor will stock supply needed by the City of Fairhope.
VENDOR:
PRICE:
DELIVERY.
1" - 0.19 per ft.
1-1/4" - 0.28 per ft.
2" - 0.401 per ft.
STUART C. IRBY CO.
3" - 0.793 per ft.
Pensacola, FL
4" - 1.53 per ft.
2-3 Weeks
MANUFACTURER:
Carlou, HDPE
1" - 0.225 per ft.
1-1/4" - 0.388 per ft.
2" - 0.562 per ft.
3" - 1.158 per ft.
HUGHES SUPPLY, INC.
4" - 1.729 per ft.
Stock to two (2) Weeks
Pensacola, FL
MANUFACTURER:
Petroflex, PNA
ALTERNATE BID:
1" - 0.18 per ft.
1-1/4" - 0.28 per ft.
2" - 0.40 per ft.
3" - 0.80 per ft.
4" - 1.60 per ft.
Stock to two (2) Weeks
MANUFACTURER:
Carlon
1" - 0.172 per ft.
1-1/4" - 0.227 per ft.
2" 0.428 per ft.
GRAYBAR ELECTRIC
3" 0.939 per ft.
Mobile, AL
4" 1.52 per ft.
Stock to two (2) Days
MANUFACTURER:
Imperial Pipe, HDPE
1" - 0.22 per ft.
1-1/4" - 0.27 per ft.
2" - 0.48 per ft.
3" - 0.96 per ft.
MARLIN SUPPLY CO.
4" - 1.67 per ft.
2-3 Days
Pensacola, FL
MANUFACTURER:
Carlon, SDR 135 Smoothwall
10 November 2003
3230
GRESCO/CAPSTONE UTILITIES
1" - 0.28 per ft.
Dothan, AL
1-1/4" - 0.27 per ft.
Not stated
2" - 0.49 per ft.
3" - 0.89 per ft.
4" - 1.47 per ft.
MANUFACTURER:
Amco
1" - 0.25 per ft.
1-1/4" - 0.31 per ft.
2" - 0.43 per ft.
MAYER ELECTRIC
3" - 1.01 per ft.
Dothan, AL
4" - 2.24 per ft.
MANUFACTURER:
15-20 Days Delivery
Dura-Line, HDPE
*Price Escalation Clause:
Price Index: $0.61
Index Date: 8/4/03
1" - 0.245 per ft.
1-1/4"-0.335 perft.
2" - 0.495 per ft.
CITY ELECTRIC SUPPLY
3" - 1.075 per ft.
Fairhope, AL
4" - 1.875 per ft.
14-21 Days
MANUFACTURER:
Preformance Pipe,
Drisco Plex 3100 Series
MATHES OF ALABAMA, Daphne, AL
NO BID
UTILITY POWER, INC., Fairhope, AL
NO RESPONSE
It is advised to accept the bid of HUGHES ELECTRICAL SUPPLY, Pensacola, FL, with all specifications being met.
Aaron Norris,
Electrical Dept. Supt.
Wayne Smith,
Purchasing Agent
Councilmember Anders so moved to accept the bid of Hughes Supply, Inc,
Pensacola, Florida, providing all specifications are met. Aaron Norris, Electric
Superintendent, addressed the City Council by letter expressing that Stuart C. Irby
was the lowest bidder but they did not meet specifications, and requested that the bid
of Hughes Supply be accepted. Seconded by Councilmember Ford, motion passed
unanimously.
10 November 2003
Identification: "CHEMICALS - WATER TREATMENT"
Bids to be opened on: October 30, 2003
at: 10.00 a.m.
(Chemicals used for Water Treatment at Water Wells:
Hydrofluosilic Acid, Hydrated Lime, & Gas Chlorine)
3231
VENDOR:
ITEM. •
COST:
DELIVERY:
DPC ENTERPRISES,
Gas Chlorine
$68.49 per Cylinder
Mobile, AL
2-4 Days
Hydrated Lime
$6.00 er 50 lb. Bag
INDUSTRIAL CHEMICALS,
Gas Chlorine
$62.49 per Cylinder
Birmingham, AL
3-Days
Hydrated Lime
$8.00 per 50 lb. Bag
UNIVAR U.S.A.
Gas Chlorine
NO /392
Mobile, AL
3-5 Days
Hydrated Lime
$4.65 per 50 lb. Bag
HARCROS CHEMICALS, Mobile, AL
NO RESPONSE
VAN, WATERS & ROGERS, INC., Mobile, AL
NO RESPONSE
PENCCO, INC., Sealy, TX
NO BID
VULCAN PERFORMANCE CHEMICALS,Birmin ham, AL
NO RESPONSE
It is recommended to accept the low bid of DPC ENTERPRISES, Mobile, AL. All specifications have been met.
Dan McCrory,
Supt. Water & Sewer Dept.
Wayne Smith,
Purchasing Agent
Councilmember Gentle moved to accept the low bid of DPC Enterprises,
Mobile, Alabama, providing all specifications are met. Seconded by Councilmember
Ford, motion passed unanimously.
Mayor Kant stated that the County referendum on Sunday Liquor Sales passed
and was certified. The City of Fairhope will go by the set time of stopping all sells at
2:00 a.m. on Sunday morning and resume sells at 12:00 p.m. on Sunday.
Mayor Congratulated the Fairhope Volley Ball Girl's Team. They are third in
the State, and the Fairhope Football team was also congratulated that will play their
second round in the playoffs on Friday, November 14.
Councilmember Gentle moved to pay bills as presented. Seconded by
Councilmember Ford, motion passed unanimously.
There being no further business to come before the City Council the meeting was