HomeMy WebLinkAbout09-22-2003 Regular MeetingSTATE OF ALABAMA X 3184
COUNTY OF BALDWIN X
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, September 22, 2003.
Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle,
Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City
Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one
was absent.
There being a quorum present, Mayor Kant called the meeting to order. The
Pledge of Allegiance was recited, and Farther Gordon Milsted, Pastor of St. Lawrence
Catholic Church, gave the invocation. Councilmember Quinn moved to approve
minutes of the 8 September 2003, regular meeting. Seconded by Councilmember
Gentle, motion passed unanimously.
Mayor Kant recognized Boy Scouts David and Jonathan Oliphant. They are
working on their citizenship Badges with Troops 47.
Councilmember Gentle amended and moved for the final adoption of
Ordinance No. 1177. An ordinance to zone the property of Gene Tillman from RA -
Residential Agriculture to Planned Unit Development. This property is located on the
North side of Windmill Road just West of County Road 27 — Ellington Place (Introduced
and Public Hearing Held September 8, 2003). The following amendments were made for the
proposed ordinance for final adoption:
City Council Amendments — September 22, 2003 Meeting for final adoption.
The garage set back must allow for parking of vehicles in front of the house
without parking on sidewalk.
2. Must have two engineering companies to sign off on final drainage plans
3. Request a letter from ADEM approving the injection wells or a letter from
ADEM stating that they do not have any authority over injection wells.
4. Require that the developer notify the residents of this subdivision that they are
responsible for the detention pond
Seconded by Councilmember Ford. The motion for final adoption of Ordinance No.
1177, with amendments passed by the following votes: AYE -Gentle, Ford, Kant,
Anders, and Christenberry. NAY -Quinn.
22 September 2003 3185
Councilmember Anders introduced in writing Ordinance No. 1178, an
Ordinance for Bond Issue - Utilities Revenue Warrants, Series 2003 — Refunding
Bond Issue URW-1996. In order to take immediate action, Councilmember Anders
moved for immediate consideration. Seconded by Councilmember Ford, motion for
immediate consideration passed unanimously by the following votes: AYE -Gentle,
Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Quinn
then moved for final adoption of Ordinance No. 1178. Seconded by Councilmember
Ford, motion for final adoption passed unanimously by the following votes: AYE -
Gentle, Ford, Quinn, Kant, Anders and Christenberry. NAY -none.
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution for Bond Issue - Utilities Revenue Warrants, Series
2003 — Refunding Bond Issue URW 1996. Seconded by Councilmember Gentle,
motion passed unanimously.
RESOLUTION NO. 983-03
A RESOLUTION COMPLYING WITH THE
REQUIREMENTS OF SECTION 8.2(b) OF THE
TRUST INDENTURE BETWEEN THE CITY OF
FAIRHOPE, ALABAMA, AND REGIONS BANK
DATED AS OF NOVEMBER 1, 1996
BE IT RESOLVED by the Mayor and City Council (herein together called the "Council') of the City
of Fairhope (herein called the "City"), in the State of Alabama, as follows:
In order to comply with the requirements of Section 8.2(b) of that certain Trust Indenture between the
City and Regions Bank, dated as of November 1, 1996 (herein called the "1996 Indenture"), so that
$2,300,000 aggregate principal amount of Utilities Revenue Warrants, Series 2003, dated September 1,
2003 (herein called the "Series 2003 Warrants"), of the City may be issued as additional securities
under the provisions of the 1996 Indenture, the Council does hereby adopt this resolution, request that
Regions Bank, as trustee, authenticate and deliver the Series 2003 Warrants to the purchasers thereof,
and make the following recitals preliminary to the issuance of the Series 2003 Warrants:
22 September 2003
W&
(1) the City is not at this time in default under the 1996 Indenture and no such
default is imminent;
(2) the persons to whom the Series 2003 Warrants have been sold and shall be
delivered are The Frazer Lanier Company Incorporated and Merchant Capital
L.L.C.;
(3) the Series 2003 Warrants are to be issued by sale and none thereof is to be
issued by exchange;
(4) the sale price of the Series 2003 Warrants is $2,317,720.50 (which reflects a
net original issue premium of $33,820.50 and an underwriting discount of $16,100)
plus accrued interest on the Series 2003 Warrants from their date until the date of
delivery thereof and payment therefor;
(5) no securities have previously been issued by the City under the
1996 Indenture or under any indenture supplemental thereto other than
$4,195,000 aggregate principal amount of Utilities Revenue Warrants,
Series 1996, dated November 1, 1996, which were issued under the 1996 Indenture
and which are now outstanding in the aggregate principal amount of $2,515,000 (and
which will be refunded simultaneously with the issuance of the Series 2003
Warrants); $7,735,000 aggregate principal amount of Utilities Revenue Warrants,
Series 1997, dated March 1, 1997, which were issued under the First Supplemental
Indenture dated as of March 1, 1997, and all of which are now outstanding;
$1,905,000 aggregate principal amount of Utilities Revenue Warrants, Series 1999,
dated June 1, 1999, which were issued under the Second Supplemental Indenture
dated as of June 1, 1999, and which are now outstanding in the aggregate principal
amount of $1,715,000; and $6,720,000 aggregate principal amount of Utilities
Revenue Warrants, Series 2002, dated September 1, 2002, which were issued under
the Third Supplemental Indenture dated as of September 1, 2002, and all of which
are now outstanding; and
(6) the Series 2003 Warrants are to be issued for the purpose of (a) refunding
(on a current basis) the said Series 1996 Warrants, and (b) paying the costs related to
the issuance of the Series 2003 Warrants.
ADOPTED this 22"d day of September, 2003. .�-----+
Attest: Ti thy M. ant, r4ayor
Geniece W. Johnson, Ci lerk/Treasurer
22 September 2003
RESOLUTION NO. 984-03
3187
WHEREAS, two signatures are required on all monetary transactions of the City of Fairhope; and
WHEREAS, travel is sometimes required of the Mayor and of the City Clerk and provisions should be made to
cover monetary requirements of the City in the absence of one or both; THEN, THEREFORE
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE,
ALABAMA, that all Financial Depositories where monies of the City are deposited, whether in checking, savings,
or other type accounts, currently or in the future; be and hereby are advised that any two of the following signees
are authorizedto sign any monetary transaction between said Depositories and the City of Fairhope, Alabama;
VK • K Timothy M. Kant, Mayor
Michael A. Ford, Councilmember
W. Johnson, City Clerk - Treasurer
Kim Higginbotham. Revenue Officer
BE IT FURTHER RESOLVED that Geniece W. Johnson, and Kim Higginbotham is hereby authorized to use a
facsimile signatu a for routine checks and paperwork:
'" Sample:
BE IT FURTHER RESOLVED that Mayor Timothy M. Kant and Geniece W. Johnson are hereby authorized to
use computer generated signature for routine checks under One Thousand Dollars ($1,000.00). All monetary
transactions must have at least one true signature.
Sample: Sample:
C
BE IT FUICIIER RES LVED that a certified copy of this resolution be sent all Depositories as authorization
of, and as a record of, ab a signee signatures.
ADOPTED THIS 22nd DAY SEPTMBER , 2003
imoth .Kant, ayor
Attest: ,/l
Geniece W. Johnson, (
I certify this to be a trVe and correct copy of Res. No. 984-03 as adopted by the Governing Body in regular
session on 22 September 2003.
City Clerk — Treasurer Date
22 September 2003 3188
Councilmember Gentle introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to amend the effective
period of the Subagreement to read August 15, 2002 through December 31, 2003 of
the agreement between the City of Fairhope and Audubon International, Cary, North
Carolina, to conduct an Environmental Inventory to prepare for the development of a
greenbelt and open space plan for the City of Fairhope. Seconded by Councilmember
Ford, motion passed unanimously. to consider a
RESOLUTION NO.985-03
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Timothy M. Kant is hereby authorized to amend the
effective period of the Subagreement to read August 15, 2002 through December
31, 2003 of the agreement between the City of Fairhope and Audubon
International, Cary, North Carolina, to conduct an Environmental Inventory to
prepare for the development of a greenbelt and open space plan for the City of
Fairhope.
Adopted this 22ND Day of September , 2003.
C
w
othy M Kant Mayor
Attest:
Geniece W. Johnson, lerk/Treasurer
Councilmember Anders introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute an
agreement between the City of Fairhope and the United States Department of
Agriculture Natural Resources Conservation Service for an Emergency Watershed
protection program. 2002 — Hurricane Isidore — 109,500.00. Seconded by
Councilmember Quinn, motion passed unanimously.
22 September 2003
RESOLUTION NO. 986-03
3189
WHEREAS, under the provisions of Section 216 of Public Law 81-516, Emergency
Watershed Protection Program, and Title IV of the Agricultural Credit Act of 1978,
Public law 95-334, NRCS is authorized to assist the Sponsor in relieving hazards
created by natural disasters that cause a sudden impairment of a watershed; and,
WHEREAS, the Sponsor and NRCS agree to a plan which provides for restoration of
certain works of improvement referenced in Section A.
NOW THEREFORE, in consideration of the premises and of the several promises to
be faithfully performed by the parties hereto as set forth, the Sponsor and NRCS do
hereby agree as follows:
A. IT IS AGREED that the following described work is to be constructed at a
total estimated cost of $109,500.00
EVENT: 2002 - HURRICANE ISIDORE - PROJECT 5062
DSR NUMBER LOCATIONS DESCRIPTION OF WORK ESTIMATED
COST
FAI090201
Tributary to Tatumvile Gully
Riprap
21,000.00
FAI090202
Tributary to Tatumville Gully
Geotextile, riprap
12,000.00
FAI090203
Unnamed Tributary to Mobile Bay
Clear riprap
34,000.00
FAI090204
Tributary to Big Mouth Gully
Riprap
23,000.00
FAI090205
Tributary to Rock Creek
Riprap, geotextile
19,500.00
NOW, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, that Mayor Kant is hereby authorized to execute an agreement
between the City of Fairhope and the United States Department of Agriculture
Natural Resources Conservation Service for an Emergency Watershed protection
program. 2002 — Hurricane Isidore - $109,500.00.
Adopted this 22nd day of September , 2003.
V%.- k�_
tirdothy . Kant, Mayor
Attest:
Geniece W. Johnson, ty Clerk/Treasurer
22 September 2003
3190
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute an agreement
between the City of Fairhope and Alabama Department of Transportation for
Relocating Runway Phase H (grading, drainage, & construction of base of new
runway). The agreement amount $129,481.00. Seconded by Councilmember Gentle,
motion passed unanimously.
RESOLUTION NO. 987-03
Acceptance of Airport Improvement Funding Agreement
BE IT RESOLVED, by the City of Fairhope, Baldwin County, of H.L. "Sonny" Callahan Airport as follows:
1. That the City of Fairhope, Baldwin County, of H.L. "Sonny" Callahan Airport is authorized to enter into
an airport improvement funding agreement with the State of Alabama, acting by and through the
Alabama Department of Transportation, for the purpose of undertaking a project to make improvements
at the H.L. "Sonny" Callahan Airport, with partial funding provided by the State of Alabama, which
agreement is before this the City of Fairhope City Council.
2. That the agreement be executed in the name of the City of Fairhope, Baldwin County, of H.L. "Sonny"
Callahan Airport for and on behalf of the City of Fairhope City Council by its Mayor Timothy M. Kant.
3. That the agreement be attested by the City Clerk, Geniece W. Johnson and the seal of the City of
Fairhope affixed thereto.
4. That the authority of the City of Fairhope, Baldwin County, of H.L. "Sonny" Callahan Airport to enter
into contracts with the State of Alabama has been reviewed by the City of Fairhope, Baldwin County, of
H.L. "Sonny" Callahan Airport attorney, and in his opinion, the City of Fairhope, Baldwin County, of
H.L. "Sonny" Callahan Airport is duly authorized to commit the City of Fairhope, Baldwin County, of
H.L. "Sonny" Callahan Airport to an agreement with the Alabama Department of Transportation.
BE IT FURTHER RESOLVED, that the City of Fairhope, Baldwin County, of H.L. "Sonny" Callahan Airport
hereby affirms that the local matching share of funds in the amount of One Hundred Twenty-nine Thousand Four
Hundred Eighty-one Dollars ($129,481.00) required for this agreement has been officially approved, placed into
the budget of the airport and is available for expenditure upon execution of the State of Alabama's funding
agreement and the start of the project.
I, the undersigned qualified and acting as the City Clerk of the City of Fairhope, Baldwin County, of H.L. "Sonny"
Callahan Airport, do hereby certify that the above and foregoing is a true copy of a resolution lawfully passed and
adopted by the City of Fairhope, Baldwin County, of H.L. "Sonny" Callahan Airport City Council named therein,
at a regular meeting of such body held on the 22"d day of September, 2003, and that such resolution is on file in
the office of the City of Fairhope.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Fairhope,
Baldwin County, of H.L. "Sonny" Callahan Airport on this the 23`d day of September, 2003.
Adopted this 22"d day of September , 2003
T' othy M. ant, ayor
Attest:
Gemece W. Johnson, City Cl Treasurer
22 September 2003 3191
Councilmember Anders introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute an
agreement between the City of Fairhope and State of Alabama, Alabama Department
of Transportation, for construction of a Transportation and Community and System
Preservation Pilot Program (TCSP) project titled Greeno Road Pilot Program -
$1,000,000.00. Seconded by Councilmember Gentle, motion passed unanimously.
RESOLUTION NO. 989-03
BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE AS FOLLOWS:
1. That the City enter into an agreement with the State of Alabama, acting by and through
the Alabama Department of Transportation for:
The Construction of a Transportation and Community and System Preservation Pilot Program
(TCSP project titled Greeno Road Pilot Program).
2. That the agreement be executed in the name of the City of Fairhope, for and on behalf of
the City, by it's Mayor, Timothy M. Kant
3. That it be attested by the Clerk and the seal of the City affixed thereto
BE IT FURTHER RESOLVED, that upon the completion of the execution of the agreement by all
parties, that a copy of such agreement be kept on file by the City Council.
Adopted this 22nd day of September , 2003.
(M
t5AyM. f
ant, yor
Attest:
eniece W. Johnson, Ci asurer
I, the undersigned qualified and acting City Clerk of the City of Fairhope, Alabama, do hereby certify
that the above and foregoing is a true copy of a resolution lawfully passed and adopted by the City
Council named therein, at a regular meeting of such Council held on the 22nd day of September
2003, and that such resolution is on file in the City Clerk's Office.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City on this
day of September , 2003.
Geniece W. Johnson, City Clerk/Treasurer
22 September 2003 3192
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to amend the 2002-2003
) udget. Seconded by Councilmember Gentle, motion passed unanimously.
RESOLUTION NO.990-03
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, BALDWIN
COUNTY, ALABAMA that Mayor Timothy M. Kant is hereby authorized to amend the Working
Budget FY 2002-2003, as recommended by staff.
Adopted this 22"d day of Se tember , 2003
r
Ti thy M Kant, ayor
Attest:
Geniece W. Johnson, City C easurer
Councilmember Gentle introduced in writing, and moved for the adoption of
the following resolution, for the proposed Budget FY 2003-2004. Seconded by
Councilmember Ford, motion passed unanimously.
RESOLUTION NO. 991-03
BE IT RESOLVED by the Mayor and Council of the City of Fairhope, Alabama, that the proposed
Budget Presented and reviewed this 22"d day of September 2003, be hereby approved and adopted for
FY 2003-2004; and
BE IT FURTHER RESOLVED that the Annual Salaries of City Personnel shall be as shown on a list
entitled Annual Salaries of All City Personnel - Res. No. 991-03; said list filed in the Office of the
Mayor, of the City Clerk, and of the Personnel Director; and
BE IT FURTHER RESOLVED that the Mayor salary as Utility Superintendent shall be increased by
3%• and
BE IT FURTHER RESOLVED that each Full Time employee completing 12 (Twelve) months of
employment without missing a work day for sick shall receive a special One Time Pay Increase of
$100.00. The twelve month period is October 1 — September 30.
BE IT FURTHER RESOLVED that each Full Time employee shall receive a One Time Pay
Increase for the period 1 December 2002 through 30 November 2003, each qualifying
employee shall receive $20.00 per month of employment. To qualify, the employee must be a
Full -Time Employee during this period. An employee hired on or before the fifteenth (15)
day of a month will be given credit for the full month; an employee hired on or after the
sixteenth (16`h) day of a month will not be given credit for that month.
22 September 2003
3193
For the same time period, and hiring rule each qualifying Part-time employee shall receive the
following:
First year
$ 25.00
Second year
$ 50.00
Third year
$ 75.00
Fourth year
$100.00
The maximum amount for Part-time employees is $100.00. In the past, temporary employees
have not received anything.
This One -Time increase will be awarded on Friday, 12 December 2003.
BE IT FURTHER RESOLVED that the Mayor be authorized to enter into a contract with the Eastern
Shore Chamber of Commerce to promote the City of Fairhope. The contract shall be for one year, 1
October 2003 - 30 September 2004, but may be canceled at any time. Contract shall call for a payment
to the Eastern Shore Chamber of Commerce of $125.00 per month from the General Fund and $125.00
per month from each of the Utility Funds; or $6,000.00 for the one year term.
ADOPTED THIS 22°d DAY OF September , 2003.
Ti thy M Kant, ayor
ATTES
Geniece W. Johnson, City C r easurer
Councilmember Anders introduced in writing, and moved for the adoption of
the following resolution, a resolution accepting utilities only within River Station
Subdivision for maintenance. Seconded by Councilmember Quinn, motion passed
unanimously.
22 September 2003
Resolution No. 992-03
3194
WHEREAS, the Owners of River Station desire to have all Fairhope Public Utilities dedicated on the
plat and located in public rights -of -ways accepted for maintenance by the City of Fairhope, Alabama.
The River Station plat is filed for record in the Probate Records of Baldwin County, Alabama on Slide
2127-F.
WHEREAS, the City of Fairhope, Alabama has received notice from the engineers of the project that
the design and capacity of the Fairhope Public Utilities have been designed in conformance with City
requirements as indicated on the recorded plat, and;
WHEREAS, the General Superintendent has indicated that the improvements meet City requirements,
and;
WHEREAS, the City of Fairhope, Alabama is not and in no manner will be responsible for the
maintenance of common areas in the subdivision as indicated on the recorded plat, and;
WHEREAS, the City of Fairhope, Alabama has received from the owners of River Station a
maintenance bond for the Fairhope Public Utilities constructed for a period of 2 years from the date of
the approval of this Resolution, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA that the Fairhope Public Utilities indicated herein for River Station are
hereby accepted for public maintenance subject to the bond posted.
Adopted, this 22°d day of September , 2003
T othy M. ant, fayor
C
st:
eniece W. Johnson, City 501ZTWasjer
The City Council took no action on the following proposed resolution - Would
the City of Fairhope like to be excluded from the Special Election/referendums to
determine if the sale of alcoholic beverages for off -premises consumption on Sunday
should be allowed under the same license authority applicable to other days of the
week. Date of Election November 4, 2003.
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute an
agreement between the City of Fairhope and Moore Engineering Company, Inc. for
engineering service for the construction of sewer lines and related facilities in the
Montrose Community area. Seconded by Councilmember Anders, motion passed
unanimously.
22 September 2003
RESOLUTION NO 993-03
3195
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that
Timothy M. Kant, is hereby authorized to execute an agreement between the City of Fairhope and
Moore Engineering Co., Inc. to provide engineering services for the construction of sewer lines
and related facilities in the Montrose Community Area.
• Preliminary and Engineering Design - $32,575.00
• Field Surveys (Estimated 30 days field work) - $680.00 per day
• Construction Observation - $26,060.00
Adopted this 22"d Day of September , 2003
V�- ko-�
othyI
Kant, ayor
Attest:
Geniece W. Johnson, City C / Treasurer
City Council reviewed an application for a Wine Off -Premises Licenses by
Lynnora L. Ash, dba Fairhope Health Foods, Inc., located at 280 Eastern Shore
Shopping Center, Fairhope, Alabama. Councilmember Quinn moved to approve the
issuance of the license. Seconded by Councilmember Anders, motion passed
unanimously.
Councilmember Ford moved to grant Change Order Request # 1— Ammons &
Blackmon Construction for Low Pressure Sewer System From J. Larry Newton
School to Kenney Drive — County Road 32, decreasing the contract by $95,663.00.
Seconded by Councilmember Gentle, motion passed unanimously.
Councilmember Quinn moved to update Fairhope Police Reserve Roster by
Adding: Jacob Collie and By Deleting: Conrad Havranek and Ray Walley (Mr.
Walley is retiring after 20 years of service with the Police Reserves). Seconded by
Councilmember Gentle, motion passed unanimously.
Appointments to Environmental Advisory Board:
Councilmember Gentle moved to approve the following appointments:
Ron Heveran - Replace Harry Phillips as Chairman - Term ends 7/22/04
Councilmember Cecil Christenberry - Replace Councilmember Quinn — Term ends
7/22/05
• Jim Horner — Replace Maria Gwynn (Resign) — Term ends 7/22/05
• Larry Hipsh — Replace Peter Wiese (Resign) — Term ends 7/22/05
Seconded by Councilmember Anders, motion passed unanimously.
22 September 2003 3196
Councilmember Gentle moved to grant the request of Fairfield Place
requesting permission to hold a family block party on Fairfax Drive during the hours
of 2:00 pm to 5:00 pm on November 1, 2003. The Police and Fire Department must
be notified. Seconded by Councilmember Ford, motion passed unanimously.
Councilmember Ford moved to grant the request of Mark Costlow, owner of
The Honeybaked Ham Co. & Caf6 - requesting permission to park a 38-48 foot
refrigerated trailer in the parking area on Bancroft Street at the Recycling Center on
or about November 12, 2003, and to be removed on or about December 30, 2003.
The trailer will be used to store meat and other refrigerated and frozen products used
by their store during the Thanksgiving and Christmas Holidays. Seconded by
Councilmember Quinn, motion passed unanimously.
Teko Wiseman addressed the City Council to invite the Mayor and Council to
accompany Fairhope children on the 2003 version of the national "Walk Your Child
to School Day" event that starts at 7:00 a.m. on Wednesday, October 8, 2003.
Councilmember Gentle moved to grant the request of John Moody Director of
Green Living Expo — requesting permission to place small signs (approx. 16 inches X
20 inches) on Greeno Road at Fairhope Avenue, Highway 98 at the Y and at the
Fairhope Civic Center, directing Expo goers to the Faulkner Campus. The Signs will
be placed Sept. 27`h and removed on the afternoon of Sept. 28Ih. Seconded by
Councilmember Anders, motion passed unanimously.
Jennifer Fidler addressed the City Council to explain the Pilot Garbage and
Recycling Study. Ms. Fidler reported the following:
In an effort to continually improve garbage and recycling collection services, Fairhope will
be conducting a nine week pilot study on garbage and recycling collection in Quail Creek
and White Grove subdivisions.
The White Grove subdivision was surveyed to find out how the residents felt about the
study. Comments included the following:
Out of 76 homeowners in White Grove, Arthur, Gary and Kim contacted 55. This is about
72% of the population. The walk through was on Friday morning and Recycling committee
volunteer, Gary Gover, walked on Saturday morning. Overall, we had good reception with
very few negative comments.
Pros:
**2nd day pick up is not used
**Has more recycling than garbage anyway
**Likes the idea of one day service for garbage and recycling; she has a hard time keeping up
with our schedule
**Would like a larger, wheeled container
**Think a 2 day route is wasteful anyway
22 September 2003
3197
Cons:
**Recycling does not always pick up their materials
**Large family (4 kids) and is concerned that the container would not be large enough
**Concern that the container was too big (an elderly widow made this comment)
**Uses 2nd day pickup as the spare day (if they were out of town, forget, etc.)
**Concern that the city would charge them for the 96 gallon container
**Concern that the city would increase their monthly garbage fee anyway
Other comments:
**Enforce recycling - pamphlet and recycle stickers handed out
**Enforce recycling of correct materials -- pamphlets
**Ensured residents that no permanent change would be implemented --we are only gathering
information for the future
A letter was then sent to White Grove and Quail Creek residents explaining the pilot study.
In addition, a flyer, with a time schedule, will be sent out one week prior to the study as a
reminder of key dates.
The letter contains the following information:
Prior to the study, the city will provide a 96 gallon wheeled, plastic garbage container to
each homeowner. Written instructions for use of the container and its placement at the curb
will be included. The containers will be collected once weekly on the first garbage day of
the week. Mechanized collection trucks will empty containers. In addition, we will collect
recyclables on the same day as garbage. Our objectives are to study:
1. If recycling will be more convenient to residents by having it on same day as garbage
collection.
2. If an automated service would be amiable to residents of Fairhope.
Other objectives we will study include:
1. If we will reduce emissions from trucks and achieve fuel savings.
2. If we can reduce costs without reducing service.
3. The actual costs of an automated or mechanized garbage service.
4. If this will reduce lifting or other injuries to City employees.
As part of the pilot study, residents will be asked to give us comments and feedback in a
questionnaire. The questionnaire will be mailed during the study.
The pilot study will begin on Monday, October 131h in Quail Creek and on Tuesday, October
14th in White Grove and end nine weeks later on Monday, December Bch in Quail Creek and
on Tuesday, December 9th in White Grove. The wheeled containers will be collected
immediately following the final collection. During the week of December 15`h, normal
garbage collection will resume.
22 September 2003
3198
A meeting will be held at the Quail Creek Club house on September 23rd at 6:00 p.m. and at
City Council Chambers on October 2nd at 6:00 p.m. to discuss the program.
Councilmember Gentle moved to allow the Pilot Garbage and Recycling Program.
Seconded by Councilmember Ford, motion passed unanimously.
Fairhope Sidewalks Phase Two & Phase Three - Tabulation
City of Fairhope, Alabama
Project No: TCSP-SP02 (913)
Bid Opening: August 19, 2003
Time: 2:00 p.m.
TABULATION
C. THORNTON, INC., Mobile, AL
ITEM NO:
QUANTITY:
UNIT.
DESCRIPTION.
UNIT PRICE:
AMOUNT
OF BID:
1-740-A
1
L.S.
TRAFFIC CONTROL SCHEME
$5,000.00
$5,000.00
2-201-C
1
L.S.
CLEARING
20,000.00
20,000.00
3-618-A
6400
S.Y.
CONCRETE SIDEWALK 4" THICK
20.00
128,000.00
4-618-A
200
S.Y.
CONCRETE SIDEWALK 6" THICK
28.63
5,726.00
5-210-D001
3300
C.Y.
BORROW EXCAVATION (LOOSE TRUCK BED
MEASUREMENT
5.00
16,500.00
6-654-A
5600
S.Y.
SOLID SOD
6.36
35,616.00
7-665-J
9000
L.F.
SILT FENCE, TYPE "B"
3.00
27,000.00
8-850
296
L.F.
CLASS 2 R.C. PIPE 18" o
25.71
7,610.16
9-701-A
1400
L.F.
SOLID WHITE CROSSWALK STRIPING 12" WIDE
TYPE A, CLASS 1
1.50
2,100.00
10-209-A
30
EACH
MAILBOX RESET SINGLE
1 50.00
1,500.00
11-305-A
1900
C.Y.
GRANULAR SOIL BASE (SAND CLAY) (LOOSE
TRUCK BED MEASUREMENT) 8.25
TOTAL
BASE BID:
15,675.00
$264,727.16
AMMONS & BLACKMON CONSTRUCTION, Spanish Fort, AL
ITEM NO:
QUANTITY.
UNIT.
DESCRIPTION.
UNITPRICE:
AMOUNT
OF BID:
1-740-A
1
L.S.
TRAFFIC CONTROL SCHEME
$12,000.00
12,000.00
2-201-C
1
L.S.
CLEARING
10,500.00
10,500.00
3-618-A
6400
S.Y.
CONCRETE SIDEWALK 4" THICK
25.50
163,200.00
4-618-A
200
S.Y.
CONCRETE SIDEWALK 6" THICK
35.00
7,000.00
5-210-D001
3300
C.Y.
BORROW EXCAVATION (LOOSE TRUCK BED
MEASUREMENT)
8.00
26,400.00
6-654-A
5600
S.Y.
SOLID SOD
3.00
16,800.00
7-665-J
9000
L.F.
SILT FENCE, TYPE `B"
1.75
15,750.00
8-850
296
L.F.
CLASS 2 R.C. PIPE 18" o
35.00
10,360.00
9-701-A
1400
L.F.
SOLID WHITE CROSSWALK STRIPING 12" WIDE
TYPE A, CLASS 1
2.35
3,290.00
10-209-A
30
EACH
MAILBOX RESET SINGLE
40.00
1,200.00
11-305-A
1900
C.Y.
GRANULAR SOIL BASE (SAND CLAY) (LOOSE
TRUCK BED MEASUREMENT) 10.60
TOTAL
BASE BID:
20,140.00
$286,640.00
22 September 2003
GULF EOUIPMENT CO.. Theodore. AL
3199
ITEMNO:
QUANTITY.
UNIT:
DESCRIPTION.
UNITPRICE:
AMOUNT
OF BID:
1-740-A
1
L.S.
TRAFFIC CONTROL SCHEME
$20,000.00
$20,000.00
2-201-C
1
L.S.
CLEARING
23,000.00
23,000.00
3-618-A
6400
S.Y.
CONCRETE SIDEWALK 4" THICK
21.70
138,800.00
4-618-A
200
S.Y.
CONCRETE SIDEWALK 6" THICK
30.00
6,000.00
5-210-D001
3300
C.Y.
BORROW EXCAVATION (LOOSE TRUCK BED
MEASUREMENT)
10.00
33,000.00
6-654-A
5600
S.Y.
SOLID SOD
4.00
22,400.00
7-665-J
9000
L.F.
SILT FENCE, TYPE "B"
3.00
27,000.00
8-850
296
L.F.
CLASS 2 R.C. PIPE 18" o
30.00
8,880.00
9-701-A
1400
L.F.
SOLID WHITE CROSSWALK STRIPING 12" WIDE
TYPE A, CLASS 1
3.00
4,200.00
10-209-A
30
EACH
MAILBOX RESET SINGLE
40.00
1,200.00
11-305-A
1900
C.Y.
GRANULAR SOIL BASE (SAND CLAY) (LOOSE
TRUCK BED MEASUREMENT)
12.00
22,800.00
TOTAL
BASE BID:
$307,360.00
SUNSET CONTRACTING CO.. Mobile. AL
ITEM NO:
QUANTITY:
UNIT:
DESCRIPTION:
UNIT PRICE:
AMOUNT
OF BID:
1-740-A
1
L.S.
TRAFFIC CONTROL SCHEME
$26,000.00
$26,000.00
2-201-C
1
L.S.
CLEARING
7,500.00
7,500.00
3-618-A
6400
S.Y.
CONCRETE SIDEWALK 4" THICK
28.35
181,440.00
4-618-A
200
S.Y.
CONCRETE SIDEWALK 6" THICK
29.00
5,800.00
5-210-D001
3300
C.Y.
BORROW EXCAVATION (LOOSE TRUCK BED
MEASUREMENT)
4.00
13,200.00
6-654-A
5600
S.Y.
SOLID SOD
3.50
19,600.00
7-665-J
9000
L.F.
SILT FENCE, TYPE "B"
4.25
38,250.00
8-850
296
L.F.
CLASS 2 R.C. PIPE 18" o
25.00
7,400.00
9-701-A
1400
L.F.
SOLID WHITE CROSSWALK STRIPING 12" WIDE
TYPE A, CLASS 1
5.00
7,000.00
10-209-A
30
EACH
MAILBOX RESET SINGLE
45.00
1,350.00
11-305-A
1900
C.Y.
GRANULAR SOIL BASE (SAND CLAY) (LOOSE
TRUCK BED MEASUREMENT) 6.00
TOTAL
wag BASE BID:
11,400.00
$318,940.00
DURBEN CONSTURCTION CO, Dauphin Island, AL
ITEM NO:
QUANTITY.
UNIT.
DESCRIPTION:
UNIT PRICE:
AMOUNT
OF BID:
1-740-A
1
L.S.
TRAFFIC CONTROL SCHEME
$20,200.00
$20,200.00
2-201-C
1
L.S.
CLEARING
30,000.00
30.000.00
3-618-A
6400
S.Y.
CONCRETE SIDEWALK 4" THICK
20.25
129.600.00
4-618-A
200
S.Y.
CONCRETE SIDEWALK 6" THICK
30.00
6,000.00
5-210-D001
3300
C.Y.
BORROW EXCAVATION (LOOSE TRUCK BED
MEASUREMENT)
12.75
42,075.00
6-654-A
5600
S.Y.
SOLID SOD
3.75
21,000.00
7-665-J
9000
L.F.
SILT FENCE, TYPE "B"
2.10
18,900.00
8-850
296
L.F.
CLASS 2 R.C. PIPE 18" o
28.00
8,288.00
9-701-A
1400
L.F.
SOLID WHITE CROSSWALK STRIPING 12" WIDE
TYPE A, CLASS 1
2.00
2,800.00
10-209-A
30
EACH
MAILBOX RESET SINGLE
100.00
3000.00
11-305-A
1900
C.Y.
GRANULAR SOIL BASE (SAND CLAY) (LOOSE
TRUCK BED MEASUREMENT) 20.00
TOTAL
01, BASE BID:
38,000.00
$319,863.00
22 September 2003 3200
Councilmember Anders moved to accept the low bid of C. Thornton, Inc.,
Mobile, Alabama, providing all specifications are met. Seconded by Councilmember
Quinn, motion passed unanimously.
Mayor Kant recognized and congratulated Councilmember Quinn for being
appointed by Governor, Bob Riley to the Alabama Recreational Trail Advisory Board
representing Urban Bicycling Interests.
There being no further business to come before the City Council the meeting
was duly adjourned at 6:25 p.m.
07't��hyM.fant, Mayor
eniece W.Johnson, Ci Treasurer