HomeMy WebLinkAbout07-28-2003 Regular MeetingSTATE OF ALABAMA )( 3156
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 28 July 2003.
Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle,
Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City
Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent.
There being a quorum present, Mayor Kant called the meeting to order. The
Pledge of Allegiance was recited, and City Clerk/Treasurer, Geniece W. Johnson,
gave the invocation. Councilmember Quinn moved to approve minutes of the 14 July
2003, regular meeting. Seconded by Councilmember Gentle, motion passed
unanimously.
Councilmember Anders moved to deny the request to zone the property of
Dorothy Yeager from B3A — Tourist Resort Lodging District to 134-Business and
Professional District. This property is located at 58 Fairhope Avenue. Seconded by
Councilmember Quinn, the motion to deny this request passed by the following votes:
AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none
Councilmember Anders moved to approve the Site Plan request of Craig Dyas
for Site Plan Review in accordance with Greeno Road Professional Park PUD,
located East of U.S. Highway 98, North of Edwards, and South of Gayfer Avenue
Ext. (Lot # 4). This site plan, as approved by the Planning Commission, the geometry
of the right turn on North on U.S. Highway 98 (Greeno Road) must prohibit a left
turn South on U.S. Highway 98 (Greeno Road). Seconded by Councilmember
Gentle, motion passed unanimously.
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to enter into an
agreement with the State of Alabama, acting by and through the Alabama Department
of Transportation Enhancement project (Greeno Road pedestrian Way Development
Project (Project STPTE-TE03(935)). Seconded by Councilmember Gentle, motion
passed unanimously. Mr. George Roberds will work on having the sidewalks
installed to the West side of Greeno Road instead of being installed on the East side
of Greeno Road. This project will began in FY 2003-04.
28 July 2003
RESOLUTION NO. 978-03
3157
BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE
AS FOLLOWS:
1. That the City enter into an agreement with the State of Alabama, acting by
and through the Alabama Department of Transportation relating to a
Transportation Enhancement project with partial funding by the Federal
Highway Administration, which agreement is before the Council.
2. That the agreement be executed in the name of the City, for and on behalf
of the City, by it's Mayor.
3. That is be attested by the Clerk and the seal of the City affixed thereto
BE IT FURTHER RESOLVED, that upon the completion of the execution of the
agreement by all parties, that a copy of such agreement be kept on file by the City of
Council.
Adopted this day 281h of July , 2003.
Attest:
Geniece W. Johnson, Clerk/Treasurer
I, the undersigned qualified and acting City Clerk of the City of Fairhope, Alabama,
do hereby certify that the above and foregoing is a true copy of a resolution lawfully
passed and adopted by the City Council named therein, at a regular meeting of such
Council held on the 281h day of July 2003, and that such resolution is on file
in the City Clerk's Office.
IN WITNESS WHEROF, I have hereunto set my hand and affixed the official seal of
the City on this 29'h day of July , 2003.
Geniece W. Johnson, City Clerk/Treasurer
28 July 2003
3158
Councilmember Gentle so moved to approve the charge -off of 1999-2000 un-
collectible utility accounts. These accounts total $92,465.80. Seconded by
Councilmember Anders, motion passed unanimously.
Councilmember Anders moved to proceed within legal corporation to help
improve County Road 27. Seconded by Councilmember Gentle, motion passed
unanimously. The County Commission requested a financial commitment from the
City of Fairhope for the County Road 27 Improvement Project, adding middle turn
lane from County Road 48 to 44. (1/3 $34,000.00).
BID TABULATION ON NEXT PAGE
FOR RENOVATIONS TO THE UV SYSTEM EQUIPMENT
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THE CITY OF<FAIRHOPE. ALABAMA
TABULATION OF BIDS RECEIVED JULY 21. 20M
CONTRACT NO. 10650T.10 B
RENOVATIONS TO THE UV SYSTEM EQUIPMENT
AT THE FAIRHOPE WATER RECLAMATION FACILITY
i
Robert J. BaggeM Inc.
2
Boh Bros. Construction
Company, Inc.
3
Construction
Affiliates, Inc.
4
Cajun
Constructors, Inc.
5
Water Pollution
Control, Inc.
6
Glico
Contracting, Inc.
Engineers
Estimate
Item
No.
Item Description
Unit
Quantity
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
BASE BID
EC-1
Grassing & Mulching for Erosion Control
AC
1
$1.575.00
$1.575.00
$2,400.00
$2,400.00
$2,000.00
$2,000.00
$2,150.00
$2,150.00
$2,000.00
$2,000.00
$273.60
$273.60
$1,200.00
$1,2DO.00
EC-2
Solid Sod
SYIP
100
$3.60
$360.00
$4.50
$450.00
$2.50
$250.00
$3.00
$300.00
$9.00
$900.00
$8.54
$854.00
$7.00
$700.00
EC-3
I Silt Fence -TypeA
LF
300
1 $3.15
$945.00
$4.00
$1,200.00
$0.75
$225.00
$2.75
$825.00
$5.00
$1.500.00
$7.30
$2,190.00
$5.00
$1.500.00
EC4
Hay Bales
EA
30
$5.25
$157.50
$7.50
$225.00
$5.00
$150.00
$10.00
$300.00
$5.00
$150.00
$6.10
$183.00
$5.00
$150.00
EC-5
Erosion Control Netting
SYIP
85
$4.00
$340.00
$4.00
$340.00
$12.00
$1,020.00
$6.00
$510.00
$3.00
$255.00
$8.54
$725.90
$10.00
$850. 5-0
-1
UV System Installation
LS
1
$156,337.00
$156,337.00
$151,000.00
$151,000.00
$183,230.00
$183,230.00
$203,585.00
$203,585.00
$128,025.00
$128,025.00
$269.064.00
$269,064.00
$135,000.00
$135,000.00
-2
30' Sluice Gates wl Electric Actuators
EA
2
$9,890.00
$19,780.00
$14,670.00
$29,340.00
$11,362.00
$22,724.00
$10,335.00
$20,670.00
$14,175.00
$28,350.00
$14,280.00
$28.560.00
$15,000.00
$30,000.00
-3
Concrete Admixture
LS
1
$4225.00
$4,225.00
$4,300.00
$4,300.00
$4,500.00
$4,500.00
$3,660.00
$3,660.00
$95,500.00
$95,500.00
$13,440.00
$13,440.00
$5,000.00
$5,000.00
TOTAL BASE BID AMOUNT
$183,719.50
$189255.00
$214,099.00
$232,000.00
$256,680.00
$315,290.50
$174,400.00
ADDITIVE ALTERNATE NO. 1
GC -IA
Prefabricated Metal Building for UV System
LS
1
$65,749.00
$65,749.00
$61,800.00
$61,800.00
$77,241.00
$77,241.00
$76,550.00
$76,550.00
$30,075.00
$30,075.00
$64,083.75
$64,083.75
$35,000.00
$35,000.00
TOTAL BASE BID & ADDITIVE ALTERNATE NO. 1
$249,468.50
$251,055.00
$291,340.00
$308,550.00
$286,755.00
$379,374.25
$209,400.00
ADDTVE ALTERNATE NO. 2
GG1B
Concrete Block Building for UV System
LS
1
$51,377.00
$51,377.00
$71,700.00
$71,700.00
$48,336.00
$48,336.00
$71,650.00
$71,650.00
$31,695.00
$31,695.00
$55,619.75
$55,619.75
$90,000.00
$90,000.00
TOTAL BASE BID 3 ADDITIVE ALTERNATE NO. 2
$235,096.50
S260,955.00
$262,435.00
$303,650.00
$288,375.00
$370,910.25
$264,400.00
I, Tim E. Patton, Vice President Volkert i$ Associates, Inc., Consulting Engineers,
do hereby certify that this tabulation of bids received by the City of Faid". Alabama
on July 21. 2003 for construction of the herein referenced project is a true and correct
copy of the bids submitted by the within named corporations.
Tim E. Patton, Vice President
Volkert and Associates, Inc.
Base Bid includes installation of the Owner furnished 10 MGD UV system for a complete operational system.
Additive Ahemate No. 1 includes the construction of a pre -fabricated metal building to cover the existing and new UV system.
Additive Alternate No. 2 includes the construction of a concrete block building to cover the existing and new UV system.
28 July 2003 3160
Councilmember Gentle moved to accept the low bid of Robert J. Baggett, Inc.
for the Renovation of the UV System Equipment at the Fairhope Water Reclamation
Facility at $183,719.50, and moved to accept the bid of Robert J. Baggett, Inc. for the
additive alternate block building (CMU Building) at $51,377.00, provided all
specifications are met. Seconded by Councilmember Ford, motion passed
unanimously. If the city crew is able to build the Block Building at a lesser cost of
$51,377.00, a change order will be approved by the City Council decreasing this
contract. Robert J. Baggett, Inc.'s alternative cost for the block building is good until
October 2003.
Councilmember Ford moved to hear the following three items that are not on
the printed agenda. Seconded by Councilmember Anders, motion passed
unanimously.
On Tuesday, July 22, 2003, the Baldwin County area experienced lighting and
heavy rains, causing damage to areas of the City of Fairhope.
Identification: EMERGENCY REPAIRS TO BOX CULVERT
ON SECTION ST AT BAYOR ST.
Bids received by: July 24, 2003
at: 4:00 p.m.
Emergency Repairs to Box Culvert on Section Street at Bayou Street
Contract No. 106505.50A
City of Fairhope, Alabama
Bid package prepared by David Volkert & Associates, Inc.
VENDOR:
TOTAL PRICE:
CONSTRUCTION:
KAHLBAU CONSTRUCTION CO.
$73,820.84
Construction
Fairhope, AL
to take 15 consecutive
calendar days from and after
date set.
AMMONS & BLACKMON
$110,565.00
Construction
Spanish Ft., AL
to take 15 consecutive
calendar days from and after
date set.
JAMES BROTHERS
$143,585.00
Construction
Daphne, AL
to take 15 consecutive
calendar days from and after
date set.
It is recommended to accept the low bid of Kahlbau Construction, Fairhope, Alabama with specifications being met.
Tommy Long, Wayne Smith,
General Supt. Purchasing Agent
Councilmember Ford moved to accept the low bid of Kahlbau Construction
Co., Fairhope, AL, on an emergency basis to repair the box culvert on Section Street
at Bayou Street, provided all specifications are met. Seconded by Councilmember
Anders, motion passed unanimously.
28 July 2003
3161
Identification: EMERGENCY — REPLACE THREE REGULATOR AT NICHOLS AVENUE SUBSTATION
Bids received by July 25,2003
Emergency replacement is due to lighting and heavy rains on Tuesday, July 22, 2003
VENDOR:
TOTAL PRICE:
DELIVERY
Siemens PP & D , Birmingham, Al
416 KVA $9,445.00 each
333 KVA $8,445.00 each
3 weeks
1 week
Cooper Power System, Waukesha
WI
416 KVA $9,305.00 each
333 KVA $8,376.00 each
1-2 weeks
2-3 weeks
J. H. Stewart, Jr with Stewart Engineering, Inc, and Aaron Norris with Electric Department recommend the purchase of three (3)
416 KUV regulators from Siemans PT &D for a total price of $28,335.00.
Councilmember Anders moved to accept the bid of Siemens PT & D,
Birmingham, Alabama, on an emergency basis to replace three regulators at Nichols
Avenue Substation, provided all specifications are met. Seconded by Councilmember
Ford, motion passed unanimously. The Electric Department has Siemens regulators
in all their existing substations and all personnel are trained in the operation for this
unit. This factor alone justifies paying the small 1.4 percent premium for the Siemens
regulators. The large 416 KVA regulators will allow the Electric Department to
provide adequate regulation for the maximum capacity of the Nichols Avenue
Substation.
Councilmember Christenberry moved to authorize Mayor Kant to write a
letter to USDA expressing concerns of loosing affordable housing at Springrun
Apartments, and require information on this matter, and send copies of this letter to
the State Senator and Congressman, and ask to delay the August 11, 2003 deadline
for 30 days. Seconded by Councilmember Anders, motion passed unanimously.
Councilmember Quinn requested that another public forum be held regarding
the Cable services to explain to the citizens what the vote is about and to view hard
numbers. Councilmember Ford explained that the vote is just authorizing the city to
acquire and operate a cable services. Once the votes are in and if the citizens want
the City to look further into this, the City will, but this does not mean that the City
will go into the cable business. But at least there will be an option.
Councilmember Anders moved to address the cable service issue to the
agenda. Seconded by Councilmember Quinn. The motion died due to the following
tie vote: AYE -Quinn, Anders, and Christenberry. NAY -Gentle, Ford, and Kant
There being no further business to
was duly adjourned at 6:21 p.m.
before the City Council the meeting
Mayor
Geniece W. Johnson, Ci er reasurer