HomeMy WebLinkAbout04-21-2003 Regular MeetingSTATE OF ALABAMA X 3096
COUNTY OF BALDWIN X
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday. 21 April 2003.
Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle,
Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City
Attorney Marion E. Wynne, and Acting City Clerk Tyron D. Hoskins. City Clerk
Geniece W. Johnson was absent.
There being a quorum present, Mayor Kant called the meeting to order. The
Pledge of Allegiance was recited, and Pastor Jim Hill of Fairhope Avenue Baptist
Church gave the invocation. Councilmember Anders made a motion to approve the
minutes of the 14 April 2003, regular meeting. Seconded by Councilmember
Christenberry, motion passed unanimously.
Councilmember Anders introduced in writing a proposed ordinance for the
prohibiting of the chaining or tethering of dogs or cats and mandating that dog
enclosures must provide 150 square feet of space for dogs over six months of age.
This ordinance will come before the City Council for final adoption at the next
regular City Council meeting.
Councilmember Anders introduced in writing Ordinance No. 1166, an
ordinance annexing the City of Fairhope property, tract 8, located South of Bishop
Road, Fairhope, Alabama, 27.50 acres, more or less. In order to take immediate
action Councilmember Ford moved to suspend the rules. Seconded by
Councilmember Gentle, motion to suspend the rules passed unanimously by the
following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -
none. Councilmember Gentle then moved for final adoption of Ordinance No. 1166.
Seconded by Councilmember Quinn, motion for final adoption passed unanimously
by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry.
NAY -none.
Councilmember Gentle introduced in writing Ordinance No. 1167, an
ordinance annexing the City of Fairhope property, tract 10, located South of Bishop
Road, Fairhope, Alabama, 33.30 acres, more or less. In order to take immediate
action Councilmember Quinn moved to suspend the rules. Seconded by
Councilmember Ford, motion to suspend the rules passed unanimously by the
following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -
none. Councilmember Gentle then moved for final adoption of Ordinance No. 1167.
Seconded by Councilmember Ford, motion for final adoption passed unanimously by
the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry.
NAY -none.
21 April 2003 3097
Councilmember Ford introduced in writing Ordinance No. 1168, an ordinance
annexing Raynard Bolton and Hezekiah Tate property, located at 19054 Ingleside
Street, Fairhope, Alabama, .43 acres, more or less. In order to take immediate action
Councilmember Anders moved for immediate consideration. Seconded by
Councilmember Quinn, motion for immediate consideration passed unanimously by
the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry.
NAY -none. Councilmember Gentle then moved for final adoption of Ordinance No.
1168. Seconded by Councilmember Ford, motion for final adoption passed
unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and
Christenberry. NAY -none.
Councilmember Ford introduced in writing and moved for the adoption of the
following resolution, a resolution authorizing Mayor Timothy Kant to vacate the City
of Fairhope's gas line easement in Section 26 and transfer it to Malbis Plantation, Inc.
and complete the necessary documents granting the City of Fairhope a gas line
easement located in Section 23. Seconded by Councilmember Christenberry, motion
passed unanimously.
RESOLUTION NO. 461-03
WHEREAS, Malbis Plantation, Inc. on May 29, 1950, granted the City of Fairhope a gas line
easement located in Section 26, Township 4 South, Range 2 East and recorded in Book 155, Pages
268-270 at the Office of the Judge of Probate, Baldwin County, Alabama; and,
WHEREAS, the City of Fairhope has discovered an error in the description of the gas line
location. The gas line exists in Section 23, but is described in the easement as existing in Section
26; and,
WHEREAS, the actual gas line exists in Section 23, Township 4 South, Range 2 East, and in
order to vacate the gas easement located in Section 26, the City of Fairhope has to execute a
Termination of Easement and Quick Claim Deed transferring the easement in Section 26 back to
Malbis Plantation, Inc.; and,
WHEREAS, the gas easement located in Section 26 is not needed for public or municipal
purposes; and,
WHEREAS, Malbis Plantation, Inc. will deed an easement to the City of Fairhope, where the
gas line actually exists, located in Section 23, Township 4 South, Range 2 East; and,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to vacate the City
of Fairhope's gas line easement in Section 26 and transfer it to Malbis Plantation, Inc. and
complete the necessary documents granting the City of Fairhope a gas line easement located in
Section 23.
Adopted this 21
Attest:
Gemece W. Johnson, Cit erWTreasurer
21 April 2003 3098
City Council reviewed an application for a Beer/Wine Off -Premises License
by Georgia W. Milton, dba Williams Grocery, located at 623 Middle Street, Fairhope,
Alabama. Councilmember Gentle so moved to approve the issuance of the license.
Seconded by Councilmember Anders, motion passed unanimously.
City Council reviewed the request of the Fairhope Public Library Board
requesting that sufficient funds (additional $1.5 million) be pledged to cover the cost
of developing working plans and to begin construction of the new library. This
request was turned over to the financial committee. The financial committee
requested that a six-month financial review be completed in order to make an
intelligent decision of whether or not the City will be able to pledge the additional
funds. The financial committee will meet on May 1, 2003, and a decision will be
made at the next regular council meeting.
Councilmember Ford moved to approve the Eastern Shore Art Center's
request to hold its annual Outdoor Art Show on March 19-21, 2004, on Oak Street
from Bancroft to Section Street, and up Section Street three quarters of a block past
Equality Street. Seconded by Councilmember Gentle, motion passed unanimously.
Councilmember Gentle moved to approve the Eastern Shore Art Center's
request to use the Pier Park south of the Fairhope Pier for the Grand festival of Art by
the Bay on October 18-19, 2003, from 10:00 a.m. until 5:00 p.m. Seconded by
Councilmember Ford, motion passed unanimously.
Councilmember Quinn moved to approve the Fairhope High School
Engineering Class request for permission to block off Bancroft Street from the
Eastern Shore Art Center north to Bayou for their 2°d Annual Soapbox Derby on May
9, 2003, from 9:00 a.m. until 1:00 p.m. Seconded by Councilmember Gentle, motion
passed unanimously.
BID TABULATION FOR WAREHOUSE SITE WORK
21 April 2003 3099
BIDS FOR WAREHOUSE SITE WORK
E-J
Kahlbau
James Bros
Littleton
Excavation
3.10
4.00
2.75
2.85
Fill
4.93
5.50
4.75
6.50
Silt Fence
4.85
4.00
6.00
4.25
Asphalt
9.80
8.50
8.50
10.00
Hay Bales
5.40
5.00
5.00
5.00
Rip Rap
47.00
45.00
40.00
35.00
HDPE Pie
15.50
15.00
15.00
11.75
Drop Inlets
1600.00
1200.00
1200.00
750.00
Revised April 15, 2003
Councilmember Gentle moved to accept the bid (unit price) of James Brothers
Excavating, of Daphne, Alabama, for the warehouse site work, provided all
specifications are met. Seconded by Councilmember Ford, motion passed
unanimously.
21 April 2003
Identification: "TRAILER - GAS DEPT"
Bids must be received no later than: Tuesday, March 11, 2003
at: 4:00 p.m.
Trailer for use by the Gas Department for transporting heavy equipment.
VENDOR: THOMPSON TRACTOR CO., Daphne, AL
OPTION #1
3100
THREE (3) YEAR LEASE PURCHASE PROGRAM
WITH FIRST PAYMENT DUE ONE 1 YEAR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR THREE (3) YEARS: $1.00
purchase option
TOTAL EQUIPMENT COST: $13,239.69
NUMBER OF PAYMENTS: 3 at $4,413.23
INTEREST RATE: 4%
TOTAL PRICE OF ENTIRE UNIT: $13,239.69
PAYMENT TERMS: 3 annual payments. 1s' payment in arrears.
OPTION #2
FOUR (4) YEAR LEASE PURCHASE PROGRAM
WITH FIRST PAYMENT DUE ONE 1 YEAR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR FOUR (4) YEARS: $1.00 purchase
option
TOTAL EQUIPMENT COST: $13,495.88
NUMBER OF PAYMENTS: 3 at $3,373.97
INTEREST RATE: 4%
TOTAL PRICE OF ENTIRE UNIT: $13,495.88
PAYMENT TERMS: 3 annual payments, Vt payment in arrears.
OPTION #3
FIVE (5) YEAR LEASE PURCHASE PROGRAM
WITH FIRST PAYMENT DUE ONE 1 YEAR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR FIVE (5) YEARS: $1.00 purchase
option
TOTAL EQUIPMENT COST: $13,755.25
NUMBER OF PAYMENTS: 5 at $2,751.05
INTEREST RATE: 4%
TOTAL PRICE OF ENTIRE UNIT: $13,755.25
PAYMENT TERMS: 5 annual payments 1" payment in arrears
21 April 2003
OPTION #4
3101
11 THREE (3) YEAR LEASE PURCHASE PROGRAM 11
LEASE PURCHASE PROGRAM FOR THREE (3) YEARS: $1.00
purchase option
TOTAL EQUIPMENT COST: $12,730.47
NUMBER OF PAYMENTS: 3 at $4,243.49
INTEREST RATE: 4%
TOTAL PRICE OF ENTIRE UNIT: $12,730.47
PAYMENT TERMS: 4 annual payments 1" payment in advance
OPTION #5
11 FOUR (4) YEAR LEASE PURCHASE PROGRAM 11
LEASE PURCHASE PROGRAM FOR FOUR (4) YEARS: $1.00 purchase
option
TOTAL EQUIPMENT COST: $12,976.80
NUMBER OF PAYMENTS: 4 at $3,244.20
INTEREST RATE: 4%
TOTAL PRICE OF ENTIRE UNIT: $12,976.80
PAYMENT TERMS: 4 annual Davments with 1s' Davment in advance.
OPTION #6
11 FIVE (5) YEAR LEASE PURCHASE PROGRAM 11
LEASE PURCHASE PROGRAM FOR THREE (3) YEARS: $
TOTAL EQUIPMENT COST: $
NUMBER OF PAYMENTS: at $
INTEREST RATE: %
TOTAL PRICE OF ENTIRE UNIT: $
PAYMENT TERMS:
TOTAL PRICE
FOR TRAILER:
$12,248.00
VENDOR: TRUCK EQUIPMENT SALES, Mobile, AL
OPTION #1
IIWITH THREE (3) YEAR LEASE FIRST PAYMENT DUE ONE (1) Y PROGRAMHASE YEAR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR THREE (3) YEARS:
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 3 at $4,125.73
INTEREST RATE: 3.35%
TOTAL PRICE OF ENTIRE UNIT: $12,377.19
PAYMENT TERMS: 1" Davment due 1-vear after fundina date
21 April 2003
OPTION #2
3102
IIWITH FFOUR (4) YEAR IRST PLEASE PURCHASE PAYMENT DUE ONE (1) YEAR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR FOUR (4) YEARS:
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 4 at $3,152.19
INTEREST RATE: 3.35%
TOTAL PRICE OF ENTIRE UNIT: $12,608.76
PAYMENT TERMS: 1st pavment due 1-vear after fundinq date
OPTION #3
IIFIVE (5) YEAR LEASE PURCHASE PROGRAM WITH FIRST PAYMENT DUE ONEYE
AR AR AFTER DELIVERY
LEASE PURCHASE PROGRAM FOR FIVE (5) YEARS
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 5 at $2,581.24
INTEREST RATE: 3.69%
TOTAL PRICE OF ENTIRE UNIT: $12,906.20
PAYMENT TERMS: 1s` pavment due 1-vear after fundinq date
OPTION #4
11 THREE (3) YEAR LEASE PURCHASE PROGRAM 11
LEASE PURCHASE PROGRAM FOR THREE (3) YEARS:
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 36 at $338.90
INTEREST RATE: 3.35%
TOTAL PRICE OF ENTIRE UNIT: $12,200.40
PAYMENT TERMS: 1" pavment due 1-vear after funding date
OPTION #5
OPTIC
FOUR 4 YEAR LEASE PURCHASE PROGRAM
LEASE PURCHASE PROGRAM FOR FOUR (4) YEARS:
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 48 at $258.89
INTEREST RATE: 3.45%
TOTAL PRICE OF ENTIRE UNIT: $12,200.40
PAYMENT TERMS: 1s'a ment in arrears
)N #6
FIVE 5 YEAR LEASE PURCHASE PROGRAM
LEASE PURCHASE PROGRAM FOR FIVE (5) YEARS:
TOTAL EQUIPMENT COST: $11,592.00
NUMBER OF PAYMENTS: 60 at $211.87
INTEREST RATE: 3.69%
TOTAL PRICE OF ENTIRE UNIT: $12,712.20
PAYMENT TERMS: 15' pa ment in arrears
TOTAL PRICE
FOR TRAILER:
$11,592.00
21 April 2003
3103
It is recommended to accept the bid of TRUCK EQUIPMENT SALES, Mobile, AL, with all
specifications being met.
Steve Seay,
Gas Dept. Superintendent
Wayne Smith,
Purchasing Agent
Councilmember Ford moved to accept the bid of Truck Equipment Sales,
Mobile, Alabama, for the purchase of a trailer for the Gas department, provided all
specifications are met. Seconded by Councilmember Anders, motion passed
unanimously.
BID TABULATION FOR 25KVA, 50KVA, AND 100 KVA TRANSFORMERS
21 April 2003 3104
Identification: "25, 50 & 100 KVA TRANSFORMERS"
Bids must be received no later than: Thursday, March 27, 2003
at: 4:00 p.m.
Quantity of five (5) - 25KVA Transformers to be used for stock.
Pricing to be good for one (1) year.
VENDOR: BID AMOUNT TOTAL OWNING DELIVERY:
TOTAL: COST:
UTILITY POWER, INC.
$3,975.00
$7,116.00
42-56 Days
Fairhope, AL
Howard Ind.
GRESCO/CAPSTONE
$4,515.00
$7,413.00
56-70 Days
Dothan, AL
Cooper
MAYER ELECTRIC
$4,300.00
$7,630.00
30-40 Working Days
Pensacola, FL
GE
BRASFIELD SALES
$4,875.00
$8,016.00
42-Days
Birmingham, AL
Kuhlman Elect.
HUGHES SUPPLY
$5,205.00
$8,103.00
60-Days
Dothan, AL
Cooper
STUART C. IRBY
$4,805.00
$8,324.00
56-70 Days
Pensacola, FL
ABB
MAYER ELECT
$3,160.00
$8,641.00
30-40 Working Days
Pensacola, FL
GE
MAYER ELECT
$3,640.00
$9,121.00
30-40 Working Days
Pensacola, FL
GE
HUGHES SUPPLY
$3,375.00
$9,783.00
42-Days
Dothan, AL
Central Maloney
GRAYBAR
$5,368.50
$10,138.50
42-70 Days
Mobile, AL
Sunbelt
It is advised to accept the bid from UTILITY POWER, INC., Fairhope, AL for the Actual Total Cost of $3,975.00,with the
Evaluated Total Owning Cost of $7,116.00. All specifications have been met.
Aaron Norris,
Electrical Superintendent
Wayne Smith,
Purchasing Agent
21 April 2003 3105
Quantity of thirty (30) - 50KVA Transformers to be used for stock.
Pricing to be good for one (1) year.
VENDOR: BID AMOUNT TOTAL OWNING DELIVERY:
TOTAL: COST:
UTILITY POWER, INC.
$30,450.00
$61,878.00
42-56 Days
Fairhope, AL
Howard Ind.
GRESCO/CAPSTONE
$32,370.00
$63,852.00
56-70 Days
Dothan, AL
Cooper
MAYER ELECTRIC
$30,900.00
$65,514.00
30-40 Working Days
Pensacola, FL
GE
BRASFIELD SALES
$34,890.00
$66,210.00
42-Days
Birmingham, AL
Kuhlman Elect.
STUART C. IRBY
$33,360.00
$67,110.00
56-70 Days
Pensacola, FL
ABB
HUGHES SUPPLY
$32,400.00
$71,658.00
60-Days
Dothan, AL
Cooper
MAYER ELECTRIC
$26,040.00
$78,204.00
30-40 Working Days
Pensacola, FL
GE
HUGHES SUPPLY
$23,550.00
$82,302.00
42-Days
Dothan, AL
Central Maloney
GRAYBAR ELECTRIC
$37,578.00
$84,828.00
42-70 Days
Mobile, AL
Sunset
MAYER ELECTRIC
$24,300.00
$85,212.00
30-40 Working Days
Pensacola, FL
GE
It is advised to accept the bid from UTILITY POWER, INC., Fairhope, AL for the Total Actual Cost of $30,450.00, with the
Evaluated Total Owning Cost of $61,878.00. All specifications have been met.
Aaron Norris, Wayne Smith,
Electrical Superintendent Purchasing Agent
21 April 2003 3106
Quantity of ten (10) - 100KVA Transformers to be used for stock.
Pricing to be good for one (1) year.
VENDOR: BID AMOUNT TOTAL OWNING DELIVERY:
TOTAL: COST:
BRASFIELD SALES
$15,680.00
$32,636.00
42-Days
Birmingham, AL
Kuhlman Elect.
CAPSTONE/GRESCO
$16,340.00
$33,080.00
56-70 Days
Dothan, AL
Cooper
UTILITY POWER, INC.
$15,400.00
$33,436.00
42-56 Days
Fairhope, AL
Howard
HUGHES SUPPLY
$16,490.00
$34,076.00
60-Days
Pensacola, FL
Cooper
STUART C. IRBY
$12,780.00
$35,352.00
56-70 Days
Pensacola, FL
ABB
MAYER ELECTRIC
$15,610.00
$36,490.00
30-40 Working Days
Dothan, AL
GE
MAYER ELECTRIC
$13,200.00
$38,652.00
30-40 Working Days
Dothan, AL
GE
HUGHES SUPPLY
$11,120.00
$41,126.00
42-Days
Pensacola, FL
Central Maloney
GRAYBAR
$18,842.00
$43,736.00
42-70 Days
Mobile, AL
Sunbelt
It is advised to accept the bid from BRASFIELD SALES, Birmingham, AL for the Total Actual Cost of $15,680.00 with the
Evaluated Total Owning Cost of $32,636.00. All specifications have been met.
Aaron Norris,
Electrical Superintendent
Wayne Smith,
Purchasing Agent
21 April 2003
3107
Councilmember Quinn moved to accept the bid of Utility Power, Inc.,
Fairhope, Alabama, for five (5) 25 KVA Transformers provided all specifications are
met. Seconded by Councilmember Ford, motion passed unanimously.
Councilmember Gentle moved to accept the bid of Utility Power, Inc., Fairhope,
Alabama, for thirty (30) 50 KVA Transformers provided all specifications are met.
Seconded by Councilmember Ford, motion passed unanimously.
Councilmember Quinn moved to accept the bid of Brasfield Sales, Birmingham,
Alabama, for ten (10) 100 KVA Transformers provided all specifications are met.
Seconded by Councilmember Gentle, motion passed unanimously.
CITY OF FAIRHOPE
P.O. Drawer 429
Fairhope, Alabama 36533
OFFICE OF PURCHASING AGENT
April 14, 2003
Mr. Mayor, Council,
It is time to bid fuel for city use.
I recommend that the City of Fairhope begin to purchase from the State of Alabama Petroleum Products Contract
number T 104 for Mid -Grade Gasoline and #2 Diesel Fuel used by the City of Fairhope. The low bidder for the
Alabama State Bid Contract in our area is Minto Energy Corporation, Mobile, AL. The actual amount would be
$0.05400 above plat price.
Wayne Smith,
Purchasing Agent
Councilmember Ford moved to accept the state bid of Minto Energy
Corporation for Mid -Grade Gasoline and #2 Diesel Fuel provided all specifications
are met. Seconded by Councilmember Gentle, motion passed unanimously.
Councilmember Quinn moved to hear Councilmember Ford on an item not on
the printed agenda. Seconded by Councilmember Gentle, motion passed
unanimously.
Councilmember Ford made a motion to use $130,000.00 from the Recreation
Improvement Fund and $30,000.00 from the General Fund to complete the Municipal
Pool Complex project and gazebos and to pay the General Fund back the $30,000.00
with the income that comes in monthly to the Recreation Improvement Fund.
Seconded by Councilmember Gentle, motion passed unanimously.
21 April 2003
3108
Councilmember Anders moved to allow Chip DeShields, Executive Director
of the Alabama Preservation Alliance, to speak on Historical Preservation. Seconded
by Councilmember Quinn. There was no vote called for and no resolution to the
motion to hear Chip DeShields. Mayor Kant denied the request.
There being no further business to come before the City Council the meeting
was duly adjourned at 6.15 p.m.