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Home My WebLink About12-23-2002 Regular MeetingSTATE OF ALABAMA )( 3016 COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 23 December 2002. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Rev. Jim Hill, Pastor of Fairhope Avenue Baptist, gave the invocation. Councilmember Quinn moved to approve minutes of the 11 December 2002, regular meeting. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Gentle introduced in writing, and moved for the adoption of a resolution to adopt the 2002 Electrical Code. Seconded by Councilmember Ford, motion passed unanimously. RESOLUTION NO. 433-02 WHEREAS, there are major changes in the 2002 FEC, the electrical contractors working within the City of Fairhope are responsible for obtaining the latest code requirements and fully complying with these requirements. Ignorance of the code, like ignorance of the law, does not relieve the offender of the consequences of their actions. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the governing body hereby accept, approve and adopt the 2002 Electrical Code. Adopted this 23d day of December ,2002. 23 December 2002 3017 Councilmember Anders introduced in writing, and moved for the adoption of a resolution authorizing Mayor Kant to execute an agreement between the City of Fairhope and Audubon International, Cary, North Carolina, to conduct an Environmental Inventory to prepare for the development of a greenbelt and open space plan for the City of Fairhope. Seconded by Councilmember Quinn, motion passed unanimously. RESOLUTION NO. 434-02 WHEREAS, plans are being prepared for the development of a greenbelt and open space plan for the City of Fairhope, Alabama. One of the first steps in developing the greenbelt and open space plan is to identify environmental resources of the City. This membership plan provides the plan of action that Audubon International will take to identify the environmental resources. WHEREAS, to identify the environmental resources, the following plan of action will be implemented by Audubon International: Task 1. Evaluation of existing environmental resources for the City within the context of watersheds. Task 2. To characterize the basic ecological components of the property, and apply this information to the planning process for the greenbelt and open space. Task 3. Attend two public forums during the environmental inventory. One of the forums will be the presentation of the final environmental inventory in the City's watersheds. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute an agreement between the City of Fairhope and Audubon International to conduct an Environmental Inventory to prepare for the development of a greenbelt and open space plan for the City of Fairhope. Adopted this 23rd Day of December , 2002. (T5iothy�M. ant, Ilayor Attest: Geniece W. Johnson, y erk/Treasurer 23 December 2002 3018 Councilmember Gentle introduced in writing, and moved for the adoption of a resolution authorizing Mayor Kant to execute an agreement between the City of Fairhope and Don Gordon Construction, to serve as Construction Manager for the Municipal Pool. Seconded by Councilmember Anders, motion passed by the following votes: AYE -Gentle, Ford, Quinn, Kant, and Anders NAY -None, Abstain- Christenberry. RESOLUTION NO. 435-02 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to execute an agreement between the City of Fairhope and Don Gordon Construction, to serve as construction manager for the Municipal Pool. These services shall be at Six percent (6%) of actual cost of work. Adopted this 23rd Day of December 2002. Ls—�� aothy Kant ayor Attest: _ Geniece W. Johnson, Cit)(Elerk/Treasurer Councilmember Quinn introduced in writing, and moved for the adoption of a resolution authorizing Mayor Kant to execute an agreement between the City of Fairhope and Volkert & Associates, Inc., to modify the Quail Creek Golf Course Dam Spillway. Seconded by Councilmember Gentle, motion passed unanimously. RESOLUTION NO. 436-02 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to execute an agreement between the City of Fairhope and Volkert and Associates, Inc. to modify Quail Creek Golf Course Dam Spillway. The total cost of Task Agreement No. 6 shall be approximately $17,500.00 in accordance with the following schedule: Survey $ 2,500.00 Engineering Design $10,000.00 Inspection $ 5,000.00 Adopted this 23rd Day of December , 2002. 406• Ti thy. . Kant, yor Attest: Geniece W. Johnson, City erk/Treasurer 23 December 2002 3019 City Council reviewed an application for a Beer/Wine Off Premises License by Charlene Rains, dba Bay Break, located at 369 Mobile Street, Fairhope, Alabama. Councilmember Anders moved to approve the issuance of the license. Seconded by Councilmember Gentle, motion passed unanimously. Dick Charles Chairperson of the Greeno Road Overlay District Committee addressed the City Council and gave a detailed report of the Greeno Road Overlay District Committee. Below is an outline of Mr. Charles' report. The Committee members are: • Pauline Anders — City Council member • Cecil Christenberry — City Council member • Dr. Scott Douglas — Civil Engineer, USA, Mobile • Lee Verneuille — Architect, Walcott Adams & Verneuille • Dick Charles, - Vice Chair of P&Z, Chair person of the Committee Greeno Guidelines • The basic guide for committee work was the Fairhope Comprehensive Plan, Vision and Goals, Section 3, and also the Community Village Concept, pp 29, 30. • Initial guidance and direction was provided to the committee by Mayor Timothy Kant. • A limited and reasonable scope of undertaking was decided, which built upon what has already been achieved by the City Planners and Citizen Action Groups. The committee was aware of both cost and perils of over -ambitious undertakings. • The committee drew upon innovative ideas and successful ventures in other parts of the U.S., Europe, and other western nations. • There were community surveys taken in the early phases of the study, and the citizens were contacted or consulted with in many facets of committee work. • The committee consulted with Alabama DOT Engineers, Thompson Engineering highway specialists, Charlie Bassett, and our own Civil Engineer with USA, Dr. Scott Douglas, to determine feasibility of several initiatives. 23 December 2002 Issues Addressed • Land Use • Commercial Zoning • Greenspace preservation 3020 • Increased safety, utility, and beauty of U.S. Highway 98 (Greeno Road) • Dedication of a protected mid -block crosswalk with center lane refuge in area of high potential for pedestrian traffic • Locating a common design, affordable park bench at strategic location along the newly created sidewalk trails adjacent to Greeno • Redesign of Eastern Shore Shopping Center to provide a true "Community Village" in lieu of a strip mall. Redesign site to achieve Comprehensive Plan objective of pedestrian orientation, vice vehicle accommodation • Installation of a roundabout at western tip of Fairhope Triangle. • Resolve lack of connectivity between Booth/Bishop Roads to ease pressure on Greeno, and to provide alternative route for FHS and FHIS school buses. Councilmember Anders moved to grant the request of the March of Dimes, requesting the use of Fairhope streets for the March of Dimes WalkAmerica 2003, on Sunday, 26 April 2003 at 800 a.m. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Ford moved to grant the request of the Mardi Gras MGs, requesting permission to display their British cars on the grass area at the Northeast corner of Bancroft and Fairhope Avenue during the annual Arts and Craft Festival in March of 2003. Subject to change if the City's timetable involves tearing down the building. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Quinn so moved to grant the request of the Children of the World, requesting permission to host a traditional Chinese Parade through the streets of Fairhope, on Saturday, February 1, 2003 at 2:00 p.m. Seconded by Councilmember Anders, motion passed unanimously. 23 December 2002 3021 Councilmember Quinn moved to reappoint Kenneth Slade as Municipal Judge for a three-month interim, and to create a committee to identify problems with court and to come up with solutions/needs to the problems identified. Seconded by Councilmember Christenberry. After discussion, Councilmember Quinn moved to amend her motion to reappoint Kenneth Slade as Municipal Judge for a three-month interim, and to create a committee to identify problems with court and to come up with solutions/needs to the problems identified, and to appoint the following committee, Chairperson Christopher Browning (Police Chief), Marion E, Wynn (City Attorney), Sandy Kelly (Court Magistrate), Kenneth Slade (City Judge), and Cecil Christenberry (Councilmember). The following committee will report back to the City Council in 6-weeks. Seconded by Councilmember Christenberry. The motion passed by the following votes: AYE -Gentle, Quinn, Anders, and Christenberry. NAY -Ford and Kant. Councilmember Gentle moved to update the Police Reserve list by adding Raymond Mena. Seconded by Councilmember Quinn, motion passed unanimously. Councilmember Anders moved to update the Fairhope Volunteer Fire Department by adding: William Stanczak, Michael Dekle, and Tommy Bowden, and by deleting: Jeremy DeTemple. Seconded by Councilmember Gentle, motion passed unanimously. Identification: VIBRATOR PLOW / TRENCHER COMBINATION Bids to be opened on: December 9, 2002 Time: 10:30 a.m. Trencher to be used by the Gas Department. S-Venr T ease Purchase Prnaram with first navment due I-vear after delivery VENDOR: PRICE: DELIVERY. - DITCH WITCH OF MOBILE, Mobile, AL Lease Purchase Price: $59,630.60 15-Days Interest Rate: 6.435% Total Price of Unit: $71,620.95 Payment Terms: Annual Payments of $14,324.19 Mfg: The Charles Machine Works, Inc. Stock: 5700 VERMEER SALES & SERVICE, INC. Lease Purchase Price: $56,663.00 30-60 Days Pensacola, FL Interest Rate: 6.39% Total Price of Unit: $67,973.10 Payment Terms: Annual payment of $13,594.62 beginning 1-yr. after delivery. Mfg: Vermeer Stock: V5750 BEARD EQUIP ENT, Pensacola, FL NO BID RENTAL SERVICE CORP., Mobile, AL NO BID M&I EQUIPMENT, Daphne, AL NO BID It is recommended to accept the low bid of Vermeer Sales & Service, Inc., Pensacola, Florida with all specifications being met. Steve Seay, Wayne Smith, Gas Department Supt. Purchasing Agent 23 December 2002 3022 Councilmember Quinn moved to accept the low bid of Vermeer Sales & Service, Inc., Pensacola, Florida, provided all specifications are met, and Treasurer Geniece W. Johnson, is to check with local banks of financing this equipment at a lower interest rate. Seconded by Councilmember Gentle, motion passed unanimously. Identification: TRANSFORMER 2500KVA Bids be received no later than: November 13, 2002 at: 4:00 p.m. Rnecificatinns: 2500 KVA Three Phase (Padmount) Transformer VENDOR: MANUFACTURER: BID AMOUNT: TOTAL DELIVERY: OPERATING COST CAPSTONE UTILITIES Cooper Transformer $22,468.00 $33,118.20 12-14 Weeks Dothan, AL UTILITY POWER, INC. Howard Industries $20,492.00 $35,321.40 42-56 Days Fairhope, AL HUGHES SUPPLY, INC. Cooper Transformer $22,820.00 $33,118.20 98-Days Pensacola, FL GRAYBAR ELECTRIC Pennsylvania $11,506.00 $57,960.00 120-Days Mobile, AL Transformer STUART C. IRBY CO. ABB Transformer $17,134.00 $54,918.00 8-10 Weeks Pensacola, FL MAYER ELECTRIC SUPPLY, NO RESPONSE Dothan, AL BRASFIELD SALES, NO BID Birmingham, AL It is recommended to accept the low bid of CAPSTONE UTILITIES, Dothan, AL with all specifications being met. Aaron Norris, Electrical Supt. Wayne Smith, Purchasing Agent Councilmember Ford moved to accept the low bid of Capstone Utilities, Dothan, Alabama, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. There being no further business to come before the City Council the meeting was duly adjourned at 6:37 p.m. ()TioHthyM. t, M or 9�� - . aue�- Geniece W. Johnson, C' lerk/Treasurer