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Home My WebLink About11-12-2002 Regular Meeting2995 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 12 November 2002. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; and City Clerk Geniece W. Johnson. City Attorney Marion E. Wynne was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Chaplin Bob Moffitt of Fairhope Christian Church, gave the invocation. Councilmember Quinn moved to approve minutes of the 28 October 2002, regular meeting. Seconded by Councilmember Gentle, motion passed unanimously. Tom Ellis, Chairman of the Fairhope Tree Commission presented Mayor Kant with a certificate for the Eastern Burningbush (Euonymus Atropurpurea) tree located in s located in front of the old Police Building, 24 North Section Street. This tree was proclaimed by the Alabama Forestry Commission as the Alabama State Champion Tree Tom Ellis, Chairman of the Fairhope Tree Commission, presented Treasure Tree Awards to the following twelve recipients. The trees were reviewed February 13 — November 1, 2002. Owner Species Circumference Height Crown Spread (inches) (feet) (feet) Horace & Barbara Ard 106 Cliff Drive Live Oak 159 77 86 X 75 Fairhope United Methodist Church 155 S. Section Street Live Oak 135 68 70 X 70 Live Oak 150 68 80 X 70 Live Oak 155 61 90 X 70 Live Oak 130 65 90 X 80 Thomas L. Guthrie Southern Redcedar 121 54 54 X 40 114 N. Bayview Street (Juniperus Silicicola) Allen & Debbie Hirs 549 Satsuma Street Live Oak 238 72 90 X 80 John W. Kendrick Live Oak 215 78 148 X 80 101 N. Bayvview Street Live Oak 167 70 126 X 80 Live Oak 143 80 99 X 75 Live Oak 158 70 122 X 122 Live Oak 182 60 110 X 100 Live Oak 166 68 98 X 70 Laurel Oak 172 83 70 X55 (Q. Hemisphaerica) 2996 12 November 2002 Virginia Lee Live Oak 236 90 118 X 110 107 Orange Avenue Live Oak 159 70 90 X 60 Loblolly Pine (P. Taeda) 100 100 55 X 40 Laurel Oak 150 98 85 X 70 (Q. Hemisphaerica) Ack & Nancy Moore Sweetgum (Liquidambar 94 90 60 X 58 22789 Ecor Rouge Lane styraciflua) Faye Odom Live Oak 160 65 105 X 85 50 Cliff Drive Longleaf Pine (P. palustris) Dr. & Mrs. Gary Rich Longleaf Pine 117 66 57 X 45 736 S. Mobile Street Councilmember Ford introduced in writing, and moved for the adoption of a resolution to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC to provide professional Services for the United States Department of Agriculture Natural Resources Conservation Service for an Emergency Watershed protection program. June 2001 — Tropical Storm Allison - $145,800.00. Seconded by Councilmember Gentle, motion passed unanimously. RESOLUTION NO.425-02 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA that Mayor Kant is hereby authorized to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC to provide professional Services for the United States Department of Agriculture Natural Resources Conservation Service for an Emergency Watershed protection program. June 2001 — Tropical Storm Allison - $145,800.00. DULY ADOPTED THIS 12`h _ AY OF November , 2002. r Ti othy M. r t, M or Councilmember Gentle introduced in writing, and moved for the adoption of a resolution to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC to provide professional Services for the United States Department of Agriculture Natural Resources Conservation Service for an Emergency Watershed protection program. June 2001 — Tropical Storm Allison - $94,100.00. Seconded by Councilmember Ford, motion passed unanimously. 12 November 2002 RESOLUTION NO.426-02 2997 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA that Mayor Kant is hereby authorized to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC to provide professional Services for the United States Department of Agriculture Natural Resources Conservation Service for an Emergency Watershed protection program. June 2001 — Tropical Storm Allison - $94,100.00. DULY ADOPTED THIS 12`s DAY OF November , 2002. Ti y M. Ka ,May Councilmember Anders introduced in writing, and moved for the adoption of a resolution authorizing an appropriation of $50,000.00 to the Fairhope Educational Enrichment Foundation Inc. Seconded by Councilmember Gentle, motion passed unanimously. 12 November 2002 RESOLUTION NO. 427-02 2998 WHEREAS, the Fairhope Educational Enrichment Foundation, Inc. has been working for several years to help ensure that every student is afforded the opportunity to succeed through various programs in the Fairhope Public Schools; and, WHEREAS, these programs have blossomed under the direction of Fairhope Educational Enrichment Foundation, Inc. despite operating with a very restrictive budget; and, WHEREAS, the City of Fairhope is desirous of assisting the Fairhope Educational Enrichment Foundation, Inc. with its fund raising campaign. The goals of said campaign being to improve parental and community involvement in public education; to improve student achievement in the Fairhope Public Schools; and to improve the number and quality of students entering the work force; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that $50,000.00 be appropriated out of the three utility funds to pay for services rendered to the City of Fairhope by Fairhope Educational Enrichment Foundation, Inc., said services being more specifically set forth in the Performance Contract between the City of Fairhope and Fairhope Educational Enrichment Foundation, Inc. ADOPTED this 12"' day of November , 2002. c othy M Kant, Pkayor ATTEST: Geniece W. Johnson, Citye I, Geniece W. Johnson, duly appointed City Clerk -Treasurer of the City of Fairhope, Alabama, do hereby certify that the attached is a true and correct copy of a Resolution passed and approved by the City Council of the City of Fairhope, Alabama, on the 12th day of November 2002. Geniece W. Johnson, City Clerk -Treasurer Date 2999 12 November 2002 Councilmember Anders introduced in writing, and moved for the adoption of a resolution authorizing an appropriation of $10,000.00 to the Ecumenical Ministries Inc. of Fairhope. Seconded by Councilmember Gentle, motion passed unanimously. RESOLUTION NO. 428-02 WHEREAS, in Fairhope, Alabama, Ecumenical Ministries Incorporated (EMI) is a public, non-profit, non -denominational, United Way social service agency; and, WHEREAS, EMI's mission is to improve the quality of life in Baldwin County by meeting basic needs, encouraging personal growth, effecting social and economic justice and celebrate our common life; and, WHEREAS, EMI provided services to the socio-economic and those in crisis situations and have no place to turn for help on the Eastern Shore, including Fairhope and South Baldwin County. The services rendered include: • Emergency Aid — Direct assistance for medical, food, utilities, rent, clothing, child care, transportation and other emergency needs. • Meals on Wheels (MOW' S) — Volunteer's deliver nutritious, warm meals six days a week. Meals are subsidized based on need. Fairhope area had 819 meals delivered and $400.00 in meal subsidies in May. • Home Repair— These projects include plumbing, electrical work, rebuilding floors, installing windows and doors, roofing, building wheelchair ramps and more. This program is for the elderly and disabled. • Food Pantry — Our pantries provide a week's supply of food based on the size of the family and their situation. • Prescription Assistance — This program allows under -insured and non-insured persons to receive medications at no cost through pharmaceutical companies indigent care program. EMI also provide prescription assistance through the Ozanam Charitable Pharmacy in Mobile (25 slots). • Church -based Community Organizing — This program empowers poor and moderate income families to participate effectively in our democratic system and enables them to address the issues affecting their lives: paved streets, recreations, abatement of public nuisance, and drainage and sewage. 3000 12 November 2002 • Christmas Sharing — Children age newborn to 13 and homebound elderly receive gift request so they will have a memorable Christmas. Home health agencies deliver gifts to the elderly. Community Santa's sponsored 180 children and 60 elderly in Fairhope and distributed 70 holiday food boxes. • Gleaning Program — Local grocers, fruit markets, restaurateur and farmers provide fresh produce and other food products to low income families and homebound elderly. • EMMY' S Thrift Shop — Through our emergency aid centers, vouchers are given at no cost. With these vouchers people can receive furniture, clothes and appliances. WHEREAS, Ecumenical Ministries Incorporated has served Fairhope residents since 1969 on a continuous basis and successfully demonstrated the capacity to operate a neighborhood based on social service agency improving countless lives; and, WHEREAS, Ecumenical Ministries Incorporated 2000-2001 operating budget was $276,989.59. The funding is primarily derived from individual contributions ($66,014.29) and South Baldwin United Way ($55,000.00). The remaining funding comes from various sources such as church contributions, business contributions, and grant support. Ecumenical Ministries administrative costs were 7.3% for 2000-2001. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy Kant is hereby authorized to establish a contract for services between the City of Fairhope and Ecumenical Ministries Incorporated to appropriate the sum of $10,000.00 to be used for the needs of Fairhope residents. APPROVED THIS THE 12th DAY OF November , 2002. 1% 1�.� ka_�� othy Kant, Mayor 3001 12 November 2002 Councilmember Quinn so moved to grant the request of the Eastern Shore Optimist Club, requesting the use of the City's property behind the Nut Processing Building on Bancroft for their annual fund raising Christmas Tree Sale. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Gentle moved to grant the request of the Fairhope High School Band, requesting permission to block streets to hold a 5K (3.1miles) run and 1 mile fun run on Saturday, May 5, 2003, during their first High School Jazz Competition and Music Festival on the Fairhope Faulkner Campus. This event is to be coordinated with the Fairhope Police Department. Seconded by Councilmember Ford, motion passed unanimously. Dan McCrory, Water and Sewer Superintendent, addressed the City Council to report on the sewer line in the Fish River area. Mr. McCrory called on Frank Leatherbury with Weeks Bay Watershed Project to address the City Council. Mr. Leatherbury expressed that he was in favor of installing sewer lines in the Fish River area. Mr. Leatherbury also expressed that studies of pathogens in the area waters has been conducted since 1996. The trend of pathogens in the Fish River area waters are going down, and the pathogens tend to increase after large rains. The studies on pathogens in the Fish River area waters has not determined whether the pathogens found are human pathogens or farm animal pathogens. The Weeks Bay Watershed Project studies are pending grant funding. Rob Leatherbury with Weeks Bay Watershed Project addressed the City Council and expressed that he to was in favor of installing sewer lines in the Fish River area. Casi Callaway with Mobile Bay Watch also addressed the City Council. Ms. Callaway would also like to see sewer installed in the Fish River area to protect Fish River. Ms. Callaway would also like to see the followings: A sewer system installed in Fish River with the highest standards, a plan to protect the environment and public health, and a plan that would manage growth in the Fish River area. Ms. Callaway expressed concerns of having a private company install sewer lines in the Fish River area. Ms. Callaway further stated that private sewer systems in other areas have failed and have become the responsibility of local municipalities. The private companies are unable to maintain the sewer systems, and are not compatible with the City's public sewer systems. Ms. Callaway stated that the County conducted a study to, study sewer and set minimum standards. The finding from the County's sewer study was shelved. 3002 12 November 2002 Ms. Callaway offered to conduct a survey through Mobile Bay Watch to ascertain who wanted sewer in the Fish River area. Mayor Kant stated that once all the data is collected the City would be allowed to use the data to make better decisions regarding sewer line installation within the Fish River area. After further discussion, Mayor Kant entertained a motion to have the survey conducted. Councilmember Gentle moved to have the survey conducted. Seconded by Councilmember Quinn, motion passed unanimously. Christopher Baker, Planning Director, addressed the City Council to give a brief overview of the Elite Development suite against the City of Fairhope. Elite Development was denied approval for a subdivision within the City of Fairhope's planning jurisdiction. Elite Development planned to run a private sewer line within the proposed subdivision. Councilmember Quinn moved to appoint Beeman Bond to the Personnel Board to replaced Charles Belcher (Deceased). This term will expire August 2005. Seconded by Councilmember Gentle, motion passed unanimously. 3003 12 November 2002 Identification: "STREET SWEEPER" Bids must be received no later than: November 4.2002 at 4.00 a.m. Street Sweener for Public Works Dent VENDOR: TOTAL PRICE: DELIVERY: SANSOM EQUIPMENT CO. Total Equipment Cost: Mobile, AL $126,903.00 Rate Of Interest: 90-120 Days 4.88% for 5-years Total Lease Price: $146,071.70 Payment due one (1) year after delivery. Bidding on: Body: Elgin MV-Whirlwind Chassis: Sterling SC8000 Option#1 — GPS Tracking System: $2,700.00 PUBLIC WORKS EQUIPMENT & SUPPLY, INC. Total Equipment Cost: Monroe, NC $132,600.00 Rate Of Interest: 90-120 Days 4.88% for 5-years Total Lease Price: $152,629.20 Payment due one (1) year after delivery. Bidding on: Body: Elgin MV-Whirlwind Chassis: Sterling SC8000 Option#1 - GPS Tracking System: $3,695.00 TRUCK EQUIPMENT SALES, Mobile, AL SPECIFICATIONS NOT MET COASTAL MACHINERY CO., Theodore, AL NO BID COWIN EQUIPMENT CO., Mobile, AL NO BID TRACTOR & EQUIPMENT CO., Mobile, AL NO BID It is recommended to accept the low bid of Sansom Equipment, Mobile, AL with all specifications being met. Jennifer Fidler, Public Works Director Wayne Smith, Purchasing Agent Councilmember Gentle moved to accept the low bid of Sansom Equipment, Mobile, Alabama, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously. 3004 12 November 2002 Identification: "FIBER CABLE TERMINATION EQUIPMENT" Bids to be received by: Tuesday, November 4, 2002 At: 4:00 p.m. Equipment to run fiber optic cable from Nichols Avenue Sub Station to Fire Station # 1. VENDOR: TOTAL PRICE: DELIVERY: UTILICOR, Jackson, TN $7,122.98 2-Weeks GRAYBAR ELECTRIC, Birmingham, AL $14,430.00 7-14 Days TC COMMUNICATIONS, INC., IRVINE, CA NO BID Power & Telephone Supply, Ft. Myers, FL NO RESPONSE It is recommended to accept the low bid of UTILICOR, Jackson, TN, with all specifications being met. Aaron Norris, Electrical Dept. Supt. Wayne Smith, Purchasing Agent Councilmember Ford moved to accept the low bid of Utilicor, Jackson, Tennessee, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. Councilmember Ford moved to pay bills as presented. Seconded by Councilmember Gentle, motion passed unanimously. There being no further business to come before the City Council the meeting was duly adjourned at 6:24 p.m. c V1.. VT'othy KaAt, Mayor