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Home My WebLink About07-22-2002 Regular Meeting2924 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 22 July 2002. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Rev. Jerry Henry, Pastor of First Baptist Church, gave the invocation. Councilmember Quinn moved to approve minutes of the 10 July 2002, regular meeting. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Anders introduced in writing Ordinance No. 1151. An ordinance annexing Ack Residence Trust No 3 and No 4 (Alice C. Kenan Executor and Selwyn Turner III Co- Executor) property, located at 18450 Point Clear Court Lot 6, Point Clear, Alabama, .26 acres more or less. In order to take immediate action Councilmember Gentle moved for immediate consideration. Seconded by Councilmember Quinn, motion for immediate consideration passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Gentle then moved for final adoption of Ordinance No. 1151. Seconded by Councilmember Anders, motion for final adoption passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Anders introduced in writing Ordinance No. 1152. An ordinance annexing Elissia Mae Bradley property, located at 362 Fairland Avenue, Fairhope, Alabama, 1 acre more or less. In order to take immediate action Councilmember Gentle moved for immediate consideration. Seconded by Councilmember Ford, motion for immediate consideration passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Anders then moved for final adoption of Ordinance No. 1152. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. 22 July 2002 2925 Councilmember Anders introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Ford, motion passed unanimously. RESOLUTION NO. 392-02 WHEREAS, two signatures are required on all monetary transactions of the City of Fairhope; and WHEREAS, travel is sometimes required of the Mayor and of the City Clerk and provisions should be made to cover monetary requirements of the City in the absence of one or both; THEN, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that all Financial Depositories where monies of the City are deposited, whether in checking, savings, or other type accounts, currently or in the future; be and hereby are advised that any two of the following signees are authorized to sign any mo tary transaction between said Depositories and the City of Fairhope, Alabama; r- Timothy M. Kant, Mayor Michael A. Ford, Councilmember Geniece W. Johnson, City Clerk - Treasurer eL� k Mary Chielewski, Revenue Officer BE IT FURTHER RESOLVED that Geniece W. Johnson, and Mary Chielewski is hereby authorized to use a facsimile signatur for routine checks and paperwork: BE IT FURTHER RESOLVED that Mayor Timothy M. Kant and Geniece W. Johnson are hereby authorized to use computer generated signature for routine checks under One Thousand Dollars ($1,000.00). All monetary transactions must have at least one true signature. Sample: Sample: BE IT FURTHER RESOLVED that a certified copy of: this resolution be sent to all Depositories as authorization of, and as a record of, above signee signatures. ADOPTED THIS 22nd kOF DULY, 2002 Ic Timont, yor Attest: Geniece W. Johnson, I certify this to be a true and correct copy of Res. No. 392-02 as adopted by the Governing Body in regular session on 22 July 2001. City Clerk — Treasurer Date 2926 22 July 2002 Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution accepting public utilities (Water/Sewer only) that are applicable to Wellington Subdivision. Seconded by Councilmember Quinn, motion passed unanimously. RESOLUTION NO.393-02 WHEREAS, the Owners of Wellington desire to have all public utilities located in easements and in right-of-ways accepted for maintenance by the City of Fairhope, Alabama, as indicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, found on Slide 2084D, and; WHEREAS, the City of Fairhope, Alabama has received notice from the engineers of the project that the design and capacity of the Fairhope public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the General Superintendent has indicated that the Fairhope public utility improvement meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Wellington Subdivision a maintenance bond for the Fairhope public utility improvements constructed for a period of 2 years from the date of the approval of this Resolution, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that the Fairhope public utility improvements indicated herein the Wellington Subdivision are hereby accepted for public maintenance subject to the bond posted. Adopted, this Attest: Geniece W. Johnson,,,',1ffl1TClerk 22°d day of July, 2002 Ti othy 1.17t, Mayor 2927 22 July 2002 Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution accepting the right -a -ways, streets, and utilities that are applicable to Spring Lake Subdivision Phase II. Seconded by Councilmember Anders, motion passed unanimously. RESOLUTION NO.394-02 WHEREAS, the Owners of Spring Lake Phase II desire to have all public streets and right-of-way dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama on Slide 2084F, and all Fairhope public utilities located in easements and in right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the Fairhope public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the General Superintendent has indicated that the Fairhope public utility improvement meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Spring Lake Phase II a maintenance bond for the public improvements constructed for a period of 2 years from the date of the approval of the Resolution, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that the public improvements indicated herein for Spring Lake Phase II are hereby accepted for public maintenance subject to the bond posted. Adopted, this 22°d day of July , 2002 C5TDc y%'. *otJhyTant, Mayor Attest: Geniece W. Johnson, erk 2928 22 July 2002 Councilmember Anders introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Gentle, motion passed unanimously. RESOLUTION NO. 395-02 WHEREAS, the City of Fairhope, Alabama, establishes a commitment to assist the Committee for Public Art in constructing and maintaining a Sculpture Plaza at the comer of Oak and Section Street in accordance with the design concept provided by the Committee for Public Art; and, WHEREAS, the City of Fairhope recognizes the Arts as beneficial to the City and to the quality of life of its citizens; and, WHEREAS, the Committee for Public Art has been established by the Eastern Shore Art Association (ESAA) to develop a long-range plan to acquire works of outdoor sculpture/art of the highest quality that will make visible Fairhope's rich history of interest in and support of the Arts; and, WHEREAS, the ESAA Committee for Public Art is engaged in fundraising activities in order to commission a variety of works of sculpture/art to be placed at appropriate outdoor sites within the community; and, WHEREAS, the site selected for the first work of commissioned sculpture is the highly visible southwest comer of Section Street and Oak Street in front of the Municipal and Civic Center Complex; and, WHEREAS, this site with the newly proposed design would greatly enhance the entry to the downtown district and the Municipal Complex from Scenic Highway 98; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, Alabama, that there hereby be established, budgeted and funded, the planning and work to accomplish the construction and maintenance of a Sculpture Plaza at the southwest comer of Section Street and Oak Street for the placement of the sculpture commissioned by the ESAA Committee for Public Art for a scheduled installation in the Fall of 2003 and subject to the following conditions: 1. The City Council shall have the right to approve, with a majority vote, the acceptance of the sculpture for the Sculpture Plaza; 2. The plaza design concept shall be provided by the Committee for Public Art, and the Committee and the City of Fairhope shall work closely together to implement this design and to make any necessary adjustments; 3. The City of Fairhope shall work with the committee and designated Artist to develop the installation plan and schedule; 4. The City of Fairhope shall provide the labor and materials for all elements of the Sculpture Plaza construction and maintenance; 5. The City of Fairhope shall be responsible for the construction, irrigation, lighting, paving materials, landscaping, planters and plantings, grading, drainage, accessibility for the handicapped, public seating, long- term maintenance, and security of the Sculpture Plaza. 6. The City of Fairhope shall, upon completion and delivery of the sculpture, accept title to and assume ownership of the sculpture. ADOPTED AND APPROVED this 22 day of Jul 2002. c Inr Tim y Kant, ayor ATTES Geniece W. Johnson, City reasurer 2929 22 July 2002 Councilmember Ford moved to approve the charge -off of 1998-1999 un- collectible utility accounts. These accounts total $34,881.30. Seconded by Councilmember Gentle, motion passed unanimously. Jennifer Fidler, Public Works Director, addressed the City Council to give a detailed Recycling Statue Report. Ms. Fidler explained that the City of Fairhope is currently developing a School Incentive Program for Recycling. The school that recycles the most material will be recognized on America Recycles Day (November 15, 2002) and will be rewarded a picnic table with the school's name engraved on the picnic table. Dan Therrell with Alabama Power was recognized for having donated $200.00 to go toward the new School Incentive Program for Recycling. Ms. Fidler also recognized and commended the Recycling Committee, Recycle Staff, and Kim Smith, Environmental Officer. The following 3-year recap of accomplishments for the Recycle Committee was given: • Accomplishments of the past 3 years" are as follows: • Paper to Parks - Fairhope now upgrades a predetermined park area with a portion of the yearly recycling revenues received. Last years recipient was the Toddler Park at Equity and Fels. Playground equipment and fencing was added. Theme is now visualized as signage on recycling trucks • Closing the Loop - the City resolved to only use recycled paper (minimum 30% post consumer content) office paper, letterhead, envelopes, and city mail outs. • Trash to Cash - the City resolved to recycle yard waste, picked up at the curb, by chipping the yard waste for mulch as opposed to land filling the debris. Theme is now visualized as signage on Recycling Trucks • Banning the Plastic Bag - in support of Trash to Cash campaign, the city has now banned yard waste from being placed at the curb in black, non -biodegradable bags. The alternative is to place yard waste out loose, in a garbage can, or in 100% mulchable yard waste bags. Resource found for mulchable bags; city now carries them for sale, as do local vendors • Compost to Caladiums - Developed theme for home composting. This theme is now included in all recycling and waste literature, educating citizens on recycling veggie and fruit trimmings at home as a soil additive. • Strengthened school recycling program - currently all public schools in Fairhope recycling one or more material. • America Recycles Day - developed a local event yearly to educate citizens on the importance of recycling. Fairhope participant has one state contest three years in a row, in response to the City's ARD pledge card contest. • Recycling Participation is now gagged (tallied) twice a year to track increases, decreases. 33% of the residents participate in recycling. (Approx. 6,200 households) • Earth Day - presentation, display and events — This is the biggest event of its kind in the state. • Park Recycling Containers - developed new mesh recycling container for the parks, to target aluminum and plastic bottles. Improved recovery and volume of materials • Increased number of materials recycled - added steel (tin) cans to recycling market • Recycling Grants / Awards: NEP Stewardship award, Baldwin County Commission Environmental Award, #1 Large City Recycler for Alabama 2001 (ARC award) 22 July 2002 City of Fairhope — Recycle Recap — 2001 2930 Materials Collected and Marketed Total Tons — Year 2001 Mixed Pager 1075 Cardboard 194 Aluminum 10 White Goods/Metal 140 Plastic 34 Glass 93 Car Batteries 1.8 HHW 14.5 Tires 6.75 Freon 8.5 Councilmember Ford, Chairperson of the Recycle Committee, and Ms. Fidler expressed one way of encouraging more recycling is to make it easier. Tracy L. Wilhelm addressed the City Council requesting permission to close the section of George Street between Nichols Avenue and White Street on Saturday, July 27, 2002, between 6:00 p.m. and 9:00 p.m. for a street party. Councilmember Anders moved to grant the request. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Anders moved to appoint /reappoint the following persons to the Environmental Advisory Board. Seconded by Ford, motion passed unanimously. • Councilmember Gentle was appointed to complete Councilmember Christenberry's term. (Expires July 22, 2003) • Dick Davis was appointed to serve a 3-year term to complete Charlie Newcomer's term. (Expires July 22, 2004) • Garland Sims and Ron Haveran was reappointed to serve a 1-year term (Expires July 22, 2003) The following persons will continue to serve the following terms: • Councilmember Debbie Quinn will continue to serve a 2-year term (Expiring July 22, 2003) • Kathy Golden and Maria Gwynn will continue to serve a 2-year term (Expiring July 22, 2003) • Harry Phillips, Chairperson, Peter Weiser will continue to serve a 3-year term (Expiring July 22, 2004) 2931 22 July 2002 Identification: "TRANSFORMER 150KVA" Bids must be received by: July 1, 2002 at: 2:00 p.m. Please note: All transformers will be evaluated for actual operation over a twenty (20) year time period. This will be how the bid will be accepted. VENDOR: BID AMOUNT: TOTAL OWNING DELIVERY: COST. MAYER ELECTRIC, Pensacola, FL $4,240.00 $10,342.00 6-8 Weeks Pauwels CAPSTONE/ GRESCO, INC., Dothan, AL $3,720.00 $10,351.20 7-9 Weeks Cooper UTILITY POWER, INC., Fairhope, AL $4,175.00 $10,946.60 56-Days Howard Ind. CAPSTONE/GRESCO, INC., Dothan, AL $3,610.00 $11,587.60 1-2 Weeks Cooper HUGHES SUPPLY, Dothan, AL $3,150.00 $13,906.80 3-4 Weeks Central Maloney GRAYBAR ELECTRIC, INC., Mobile, AL $5,447.00 $14,087.00 6-7 Weeks Vantran Padmount III HUGHES SUPPLY, INC., Dothan, AL $3,325.00 $16,789.00 3-Weeks Cooper It is advised to accept the bid from MAYER ELECTRIC, Pensacola, FL for the Actual Cost of $4,240.00 with the Evaluated Total Cost of $10,342.00. All specifications have been met. Aaron Norris, Electrical Superintendent Wayne Smith, Purchasing Agent Councilmember Gentle moved to accept the low bid of Mayer Electric, Pensacola, Florida, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. 2932 22 July 2002 IDENTIFICATION: "50 & 100 KVA TRANSFORMERS" Bids to be received by: Tuesday. July 9.2002 at: 4:00 p.m. Quantity of 10 - 50KVA Transformers to be used for stock. Pricing to be good for one (1) year. Please note: All transformers will be evaluated for actual operation over a twenty (20) year time period. This will be how the bid will be accepted. VENDOR: BID AMOUNT. TOTAL OWNING EACH COST. DELIVERY., HUGHES SUPPLY, Dothan, AL $955.00 $11,485.00 11-Weeks Central Maloney UTILITY POWER, INC., Fairhope, AL $1,073.00 $11,549.00 56-70 Days Howard Ind. HUGHES SUPPLY, Dothan, AL $1,074.00 $11,568.00 14-16 Weeks Cooper MAYER ELECTRIC, Pensacola, FL $1,083.00 $12,621.00 35-Business Days GE MAYER ELECTRIC, Pensacola, FL $912.00 $21,144.00 35-Business Days GE GRESCO/CAPSTONE, Dothan, AL DID NOT MEET SPECIFICATIONS It is advised to accept the bid from HUGHES SUPPLY, Dothan, AL for the Actual Cost of $955.00,with the Evaluated Total Cost of $11,485.00. All specifications have been met. Aaron Norris, Electrical Superintendent Wayne Smith, Purchasing Agent Councilmember Ford moved to accept the bid of Utility Power, Fairhope, Alabama, if this company is located inside the city limits, and provided all specifications are met or to accept the low bid of Hughes Supply, Dothan, Alabama, if Utility Power is not located inside the city limits, provided all specifications are met. Seconded by Councilmember Anders, motion passed by the following votes: AYE -Ford, Quinn, Kant, Anders, and Christenberry NAY -Gentle. Councilmember Gentle had concerns as to which price was being voted on, the Bid amount or the total owning cost. Wayne Smith, Purchasing Agent, stated that the bids are determined by the owning cost. Aaron Norris expressed that Utility Power is not located inside the city limits, but the company has expressed interest in annexing into the city limits. After further discussion, Mayor Kant expressed that the bid will be awarded to Hughes Supply, Dothan, Alabama, because the 3 Percent Preference Rule cannot be excised unless the company is located inside the city limits. 2933 22 July 2002 Quantity of 10 - 100KV4 Transformers to be used for stock. Pricing to be good for one (1) year. Please note: All transformers will be evaluated for actual operation over a twenty (20) year time period. This will be how the bid will be accepted. VENDOR: BID AMOUNT. TOTAL OWNING DELIVERY: EACH COST . HUGHES SUPPLY, Dothan, AL $1,598.00 $18,338.00 14-16 Weeks Cooper UTILITY POWER, INC., Fairhope, AL $1,602.00 $19,638.00 56-70 Days Howard Power, Inc. HUGHES SUPPLY, Dothan, AL $1,245.00 $20,775.00 11-Weeks Central Maloney MAYER ELECTRIC, Pensacola, Fl $1,580.00 $22,262.00 35-Bus. Days Pensacola, FL GE MAYER ELECTRIC, Pensacola, FI $1,290.00 $35,886.00 35-Bus. Days Pensacola, GE GRESCO/CAPSTONE, Dothan, AL DID NOT MEET SPECIFICATIONS It is advised to accept the bid from HUGHES SUPPLY, Dothan, AL for the Actual Cost of $1,598.00 with the Evaluated Total Cost of $18,338.00. All specifications have been met. Aaron Norris, Electrical Superintendent Wayne Smith, Purchasing Agent Councilmember Gentle moved to accept the low bid of Hughes Supply, Dothan, Alabama, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously. Meeting was duly adjourned at 6:12DthTi=yM�. rr1. an , Mayor Geniece W. Johnson, k