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Home My WebLink About07-10-2002 Regular MeetingSTATE OF ALABAMA X 2914 COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Wednesda10July, 2002. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and Rev. Joe Bullington, Pastor of the United Methodist Church, gave the invocation. Councilmember Gentle moved to approve minutes of the 24 June 2002, regular meeting. Seconded by Councilmember Ford. Councilmember Quinn asked Councilmember Christenberry to withdraw his understandings. Councilmember Christenberry expressed that these were still his understandings, and that he would like for them to stay in the minutes. The motion passed by the following votes: AYE -Gentle, Ford, Kant, Anders, and Christenberry. NAY -Quinn. Paula Merritt with United Blood Services and Jerri Kopesky with Thomas Hospital addressed the City Council to inform the public that United Blood Services provides blood to Thomas Hospital. Ms. Merritt stated that currently a permanent collection site on the Thomas Hospital campus is being worked on, and asked for the City Council's and the public's support. Mrs. Kopesky stated that Thomas Hospital had been getting blood supply from the American Red Cross for many years, and the reason for changing blood supplier was to get more services. Councilmember Anders introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Gentle, motion passed unanimously. 10 July 2002 RESOLUTION NO. 390-02 2915 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to execute an agreement between the City of Fairhope and BellSouth Telecommunications, Inc. for Business Internet Services and Maintenance Service. Adopted this 101h Day N Jul , 2 0 thy M Kant ayor Attest: Gemece W. Johnson, Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Quinn, motion passed unanimously. RESOLUTION NO. 391-02 WHEREAS, The engineer will perform the necessary engineering work and unless substantial authorized change is made in the plans or scope of work, and /or the responsibilities of the Engineer, the maximum payment for the following phases will be: Phase I - shall not exceed $1,530.00 Phase II - shall not exceed $3,039.00 Phase III — shall not exceed $2,265.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Timothy M. Kant, is hereby Authorizing Mayor Kant to execute an agreement between the City of Fairhope and Moore Engineering Co., Inc. for engineering services for the bridge replacement over Fish River on U.S. 98 (City of Fairhope Water Service). Adopted this 1 Oth of July , 2002 thy M. ant4Mayor Attest: eniece W. Johnson, C' t7 er 10 July 2002 2916 Mayor Kant recommended withdrawing the following items listed on the printed agenda and discuss these items at a later date: #5. Resolution — Authorizing Committee and Board reports to City Council # 6. Resolution — Authorizing Quarterly reports from Utility Supervisors to Utility Board (City Council) #7. Resolution — Authorize changing of distribution of agendas #8. Resolution — Address bringing items before the City Council that are not on the agenda Councilmember Anders moved to withdraw the above listed items as long as the City Council would address these items in six weeks. Seconded by Councilmember Gentle. The motion tied by the following votes: AYE -Gentle, Quinn, and Anders. NAY -Ford, Kant, and Christenberry Items 5, 6, 7, and 8 were addressed individually. Councilmember Anders introduced in writing, and moved for the adoption of a proposed resolution authorizing Committee and Board reports to the City Council. This resolution would require all City Council members to be notified at least 24 hours in advance of any board or committee meetings so that the City Council can be offered the opportunity to attend and learn more first hand. This resolution would also require the minutes of all committee and /or board meetings be made available to each City Council member within 48 hours of a meeting. Seconded by Councilmember Quinn. Councilmember Gentle did not agree with placing a 48-hour time period on making the minutes available. Mayor Kant stated that all meetings are posted on the bulletin board within City Hall. Mayor Kant further stated that the City Clerk, Geniece Johnson and his Secretary, Betty Rivenbark, notifies the press of any changes to scheduled meetings. After further discussion, Councilmember Anders amended her motion to take out the 48-hour time limit on making the minutes available, and Councilmember Anders removed the 24 hours notice and changed to a timely manner. Seconded by Councilmember Quinn. The amended motion tied by the following votes: AYE -Gentle, Quinn, and Anders. NAY -Ford, Kant, and Christenberry. 10 July 2002 2917 Councilmember Christenberry moved to deny a proposed resolution authorizing quarterly reports from Utility Supervisors to Utility Board (City Council). This meeting would take place immediately after adjourning the city Council meeting. Seconded by Councilmember Ford. Mayor Kant stated that any time the Council wants information they may ask him and he would give the information or set up a meeting with the utility superintendents. Councilmember Anders expressed that one reason for wanting regular reports from the utility superintendents is so that the public will know what the superintendents do. Councilmember Ford expressed that this is what the new Update Meeting is held for on the 3d Friday of each month. After further discussion, the motion to deny the proposed resolution authorizing quarterly reports from utility supervisors to utility board (City Council) passed by the following votes: AYE -Gentle, Ford, Quinn, Kant, and Christenberry. NAY -Anders. The City Council discussed the proposed resolution to authorize changing of distribution of agendas. This resolution would make the City agenda available to the City Council members no later than Monday, one week prior to the general meeting. After the discussion, Councilmember Quinn moved to clarify the City Council ordinance on Rules and Procedures (Ordinance No. 1112) to state that the deadline date to turn in items for the agenda remain the same and add that the Councilmembers books will be ready by 4:00 p.m. on Thursday. Seconded by Councilmember Anders, the motion passed by the following votes: AYE -Gentle, Quinn, Kant, Anders, and Christenberry. NAY -Ford. Councilmember Anders introduced in writing, and moved for the adoption of a proposed resolution addressing bringing items before the City Council that are not on the agenda. This resolution would not allow Councilmembers to bring up something at the City Council meeting that the City Council have not duly placed on the agenda, unless it is an absolute emergency and approved at the City Council workshop to be of such urgency that is needs to be covered, even though it is not on the agenda. Seconded by Councilmember Gentle. After discussion, the proposed resolution addressing bringing items before the City Council that are not on the agenda tied by the following votes: AYE -Gentle, Quinn, and Anders. NAY -Ford, Kant, and Christenberry. City Council reviewed an application for a Restaurant Liquor License by Heather Bishop Koger, dba Old Jubilee (191h Hole), located at 902 Morphy Avenue, Fairhope, Alabama. Councilmember Anders moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously. 10 July 2002 report: 2918 Eddie Boyett, Recreation Director made the following Recreation Board status This years Summer Program has 30 to 50 kids each week to participate. Fairhope has the only public pool on the Eastern Shore. The following activities take place at the Fairhope Municipal Pool: Fairhope Municipal Pool Activities Programs Times Approximate Number of Participates Senior Program 6:30 — 7:30 a.m. 6 to 15 Swim Team 8:00 — 11:00 a.m. 130 members Swim Lesson (4 sessions) 11:00 — 11:45 a.m. 80 each Summer Free Swim 12:00 — 6:00 p.m. 60 — 500 er day Occasional Pool Parties Church groups, Ball Teams, and End of school class parties Regular pool time 150 Kids The Recreation Department participates with the Library's Summer Reading Program by offering daily passes and some summer passes to participants who reads the most books in a effort to encourage reading. Mr. Boyett is not a member of the Recreation Board and there are no opening and no change in the Chairperson at this time. Charlie Langham is currently the Chairperson of the Recreation Board. There is also an Arts and Crafts Program held at the Hangout. There are different activities taking place on a daily basis. Approximately 15 to 20 kids participate each week. The lweek Christmas program for various ages average about 20 — 30 participants. The number of kids and adults served by the Recreational Activities in 2001 and 2002 Programs Number participating in 2001 Number participating in 2002 Summer Program 40 170 to 200 Swim Team 95 135 Swim Lesson 87 82 Arts and Crafts 37 164 Men Church Soft Ball League 240 260 Woman Church Soft Ball League 90 120 Spring Soccer N/A 1701"year Eddie Boyett stated that the current pool is over 50 years old, and has developed a lot of leaks. Charlie Langham, Recreation Board Chairperson, expressed that the board and the people that use the pool are very excited about getting a new pool. 10 July 2002 2919 Tom Yeager, a member of the Harbor Board, gave the following status report on the Harbor Board: The Harbor Board manages the harbor at Fly Creek and the Fairhope Municipal Pier. The City maintains the docks and pilings at the City Marina, and operates the commercial fish dock at Fly Creek. The Fly Creek location has 33 boat slips that the City receives rent from. The Fairhope Municipal Pier Mariner is operated by Bob Pope, and the City receives a percentage of the boat slips at the pier location. The current board members are: Bill Jones - Chairperson Pete Bremer Tommy Long Layton Overstreet Sam Pipkin Tom Yeager David Curtis (deceased) position is currently vacant. Mayor Kant stated that Bob Jefferson the current leaseholder of the Fish Market would retire next year. Therefore this lease will come up next year. Mayor Kant also stated that the Harbor Board met once a year, and Tommy Long, General Superintendent, manages operations for the Harbor Board. Martin Lanaux, Co -secretary of the Library Board, addressed the City Council recommending that the City Council accept Walcott Adam Verneuille as the architecture for the new Library Building. Councilmember Anders moved to accept the Library Board's recommendation. Seconded by Councilmember Gentle, motion passed unanimously. Cathy Rogers McGowan and Jimmy Robinson addressed the City Council requesting permission to use the Bluff on Bayview Drive on Saturday, November 2, 2002, for a wedding. Mrs. McGowan and Mr. Robinson are expecting approximately 150 to 200 attendants at their wedding. They are requesting to block streets for parking. The entire service will be held from 11:00 a.m. to 5:00 p.m. Councilmember Anders moved to grant the request as long as the couple work with the Chief of Police and, out of courtesy notify the neighbors of this event. Seconded by Councilmember Christenberry, motion passed unanimously. Amy Turner addressed the City Council requesting permission to use the bluff on Bayview Drive for a wedding ceremony on March 8, 2003. The streets would need to be blocked from 12:00 p.m. to 3:00 p.m. Councilmember Christenberry moved to grant 10 July 2002 2920 the request as long as the couple work with the Chief of Police and, out of courtesy notify the neighbors of this event. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Anders moved to grant the request of the Marietta Johnson School of Organic Education, requesting permission to hold their first annual Music Festival on the grassy area near the southern end of the Fairhope Municipal Pier, on Saturday, September 28, 2002, from 11:00 a.m. to dark. Seconded by Councilmember Gentle, motion passed unanimously. Denise Weston addressed the City Council requesting removal of the traffic circle at intersection of Fig Street and Liberty Street. Mrs. Weston presented the City Council with a signed petition of over 90% of the residence and property owners of Fig Street that wish to have the roundabout removed. Mrs. Weston expressed that her 81 years old mother, Ms. Sullivan, lives at 200 Fig Street and people are swerving to miss the roundabout and are running over the culvert and bulkhead in front of her mother's home. Mrs. Weston further expressed that her mother fears that some one will crash through her home. Aaron Norris, Electric Superintendent, stated for the record that he has notified Jennifer Fidler the Public Works Director twice of where someone has knocked the sign down. After discussion, Councilmember Quinn moved to leave the roundabout in and send this request back to the Street Committee to report back to the City Council at the next regular City Council meeting with the Street Committee's recommendations. Seconded by Councilmember Gentle. This motion tied by the following votes: AYE - Gentle, Quinn, and Anders. NAY -Ford, Kant, and Christenberry. Councilmember Ford moved to take the roundabout out, and send this request back to the Street Committee to look into a solution. Seconded by Councilmember Anders. Councilmember Gentle expressed that the problem is speeding, and recommended sending this request back to the Street Committee to study, and report back at the next regular City Council meeting. This motion passed by the following votes: AYE -Ford, Quinn, Kant, Anders, and Christenberry. NAY -Gentle. Councilmember Ford moved to appoint Jack Nelson and Colton Coile for a 2- year term to the Airport Board, and moved to reappointment Khim Vira to a 2-year term. Seconded by Councilmember Christenberry. Councilmember Anders expressed that the City Code states that appointments should be made by the City Council not decided on before hand, and that the City Council should have input on appointments before they are placed on the agenda. This motion passed unanimously. Councilmember Christenberry moved to appoint Louis Mapp to the Industrial Board for a 6-year term. Seconded by Councilmember Ford. Again Councilmember Anders expressed that the City Code states that appointments should be made by the City. 10 July 2002 2921 Council, not decided on before hand, and that the City Council should have input on appointments before they are placed on the agenda. This motion passed by the following votes: AYE- Gentle, Ford, Quinn, Kant, and Christenberry. NAY -Anders. Identification: "COMMERCIAL GRADE MINIATURE LIGHTS (CLEAR)" Bids received by: April 25, 2002 at: 4:00 a.m. For 6,000 strings of Christmas Lights for trees throughout town ENDOR: TOTAL PRICE: DELIVERY: WAL-MART, Daphne, AL $14,880.00 As Needed MAGNOLIA ELECTRIC, Fairhope, AL $24,000.00 GRAYBAR ELECTRIC, Mobile, AL NO BID The Gerson Company, Fairhope, AL NO BID FRED'S, Fairhope, AL NO BID It is advised to accept the low bid of WAL-MART, Daphne, AL with specifications being met. Aaron Norris, Wayne Smith, Electrical Dept. Supt. Purchasing Agent Councilmember Gentle moved to accept the low bid of Wal-Mart, Daphne, Alabama, provided all specifications are met. Seconded by Councilmember Anders, motion passed unanimously. 10 July 2002 Identification: "TRANSFORMER 150KVA" Bids must be received by: July 1.2002 at: 2:00 a.m. 2922 To replace one (1) Transformer burned up behind Masonic Lodge Building and one (1) transformer to be located for new service at Social Security Office on Fairhope Avenue. VENDOR: COST EACH/ DELIVERY: MANUFACTURER: MAYER ELECTRIC, Dothan, AL HUGHES ELECTRICAL SUPPLY, Dothan, AL ****** $4,250.00 Cooper Alternate Bid: 1 $4,240.00 Pauwels Alternate Bid: 2 $5,071.00 G.E. $3,325.00 Cooper Alternate Bid 1: $3,150.00 Central Moloney Alternate Bid 2: $3,205.00 Cooper In Stock 6-8 Weeks 8-Weeks 3-Weeks 3-4 Weeks 7-9 Weeks BRASFIELD SALES, NO BID Birmingham, AL GRAYBAR ELECTRIC, INC. $5,447.00 6-7 Weeks Mobile, AL Vantran Padmount III CAPSTONE/GRESCO $3,720.00 7-9 Weeks UTILITY SUPPLY Cooper Power Systems Dothan, AL Alternate Bid: $3,610.00 1-2 Weeks Cooper Power Systems UTILITY POWER, INC. $4,175.00 56-Days Fairhope, AL Howard Industries STUART C. IRBY CO. $5,680.00 In Stock Pensacola, FL ABB It is recommended to accept the bid and Bid of MAYER ELECTRIC, Dothan, AL. with specifications met. Johnny Gillian, Assistant Electrical Supt. Wayne Smith, Purchasing Agent Councilmember Gentle moved to accept the bid of Mayer Electric, Dothan, Alabama at $ 4,250.00, for an emergency purchase only, and provided all specifications are met. Seconded by Councilmember Anders, motion passed unanimously. Aaron Norris stated that he would present another bid for the second transformer at the next regular City Council meeting. 10 July 2002 Identification: "COMPUTER BID - WORKSTATIONS" Bids must be received no later than: Friday, June 21, 20R at: 4.00 o.m. One (1) Computer -Purchasing Department 2923 VENDOR: PRICE: DELIVERY: SOFTEC COMPUTERS, Foley, AL $1,435.00 with 3-year 2-5 Days on -site warranty COMPAQ COMPUTERS, Colorado Springs, CO. $2,836.00 1-Week Bid response incomplete. Bid not notarized, therefore, BID REJECTED RADIO SHACK, Fairhope, AL NO RESPONSE PRECISION COMPUTERS, Shelton, CN. NO RESPONSE DELL COMPUTERS NO RESPONSE It is recommended to accept the bid of SOFTEC COMPUTERS, Foley, AL. All specifications have been met. An(ly Harrison, Computer Specialist Wayne Smith, Purchasing Agent Councilmember Anders moved to accept the low bid of Softec Computers, Foley, Alabama, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. Councilmember Christenberry moved to hear Councilmember Ford on an item not on the printed agenda. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Ford stated that he has heard a lot of comments on the Pledge of Allegiance and the taking out of "under god". Councilmember Ford expressed that Fairhope should take the lead, for City Government are the grassroots. After further discussion, Councilmember Ford moved to pass a resolution supporting leaving "under god" in the Pledge of Allegiance, and send a copy of the resolution to the Federal Government. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Gentle moved to pay bills as presented. Seconded by Councilmember Ford, motion passed unanimously. There being no further business to come before the City Council the meeting was duly adjourned at 7:10 p.m. h. Irl M. pant Mayor (:: � Geniece W. Johnson, C