HomeMy WebLinkAbout12-10-2001 Regular MeetingSTATE OF ALABAMA )( 2780
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday. 10 December 2001.
Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle,
Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City
Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent.
There being a quorum present, Mayor Kant called the meeting to order. The
Pledge of Allegiance was recited, and Dr. Jerry Henry, Pastor of First Baptist Church,
gave the invocation. Councilmember Gentle moved to approve minutes of the 26
November 2001, regular meeting. Seconded by Councilmember Anders, motion passed
unanimously.
A Public Hearing was held as advertised on a proposed ordinance to amend the
Zoning Ordinance No. 557. Councilmember Anders introduced in writing the proposed
ordinance. An ordinance to re -zone Khim Vira's property from R2 Medium Density
Single Family Residential District to B-3A Tourist Resort Lodging District. This
property is located adjacent to Baron's Inn, and fronting on Laurel Street. Scenic
Highway 98 runs in front (West) of the property, Laurel Street runs along the North side
of the property, Satsuma Avenue runs along the back (East) of the property, and
Tatumville (Big Head) Gully runs along the Southeast side of the property.
Anil Vira addressed the City Council stating that his family is proposing to
develop a high end scaled, franchised hotel, that will remain family owned.
The Planning & Zoning Commission recommended approval of this ordinance.
Several persons spoke in favor of the rezoning, and that this would improve the
neighborhood. There were some opposition with concern of traffic problems, and the
control of future property being rezoned in the adjacent residential area.
Councilmember Quinn expressed concerns with commercial development
encroaching into a residential area, and expressed concerns about the stability of Big
Head Gully. Councilmember Christenberry questioned if this proposal fit the City's
Comprehensive Plan. Christopher Baker, Planning and Building Director, stated that the
Comprehensive Plan does, and does not support her proposal.
10 December 2001 2781
After further discussion, Councilmember Anders moved for immediate
consideration. Seconded by Councilmember Gentle, motion for immediate consideration
did not pass by the following votes: AYE -Gentle, Ford, Kant, and Anders. NAY -Quinn,
and Christenberry. The motion for immediate consideration must pass unanimously in
order to take immediate action. This proposed ordinance will layover until the next
regular City Council meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend the
Zoning Ordinance No. 557. Councilmember Anders introduced in writing the proposed
ordinance. An ordinance to establish an Airport Noise Zoning District. The Planning &
Zoning Commission recommended approval of this ordinance.
Peter Green with Barge Waggoner Sumner & Cannon, Inc, Montgomery,
Alabama, addressed the City Council and explained the proposed ordinance. Mr. Baker
and Mr. Green expressed that this ordinance would proactively eliminate a problem. The
ordinance would control the land usage in and around the airport.
Councilmember Ford questioned if this ordinance was mandatory, if there were
criteria (building codes) set for new development of new homes, and what is the legal
way of informing the public?
The public expressed that there was no need for this ordinance. The public can
see that this is an airport and airplanes are going to come in and out and make noise.
After further discussion, in order to take immediate action Councilmember Anders
moved for immediate consideration. The motion died for lack of a Second.
A Public Hearing was held as advertised on a proposed ordinance to amend the
Zoning Ordinance No. 557. Councilmember Christenberry introduced in writing
Ordinance No. 1138. An ordinance to establish an Airport Height Hazard Zoning
District. The Planning & Zoning Commission recommended approval of this ordinance.
No one present was opposed to the amendment. After discussion, in order to take
immediate action Councilmember Quinn moved for immediate consideration. Seconded
by Councilmember Gentle, motion for immediate consideration passed unanimously by
the following votes: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -
none. Councilmember Gentle moved for final adoption of Ordinance No. 1138.
Seconded by Councilmember Quinn, motion for final adoption passed unanimously by
the following votes: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -
none.
Councilmember Anders introduced in writing, and moved for the adoption of the
following resolution. Seconded by Councilmember Gentle, motion passed unanimously.
10 December 2001
RESOLUTION NO.801-01
2782
WHEREAS, the City of Fairhope, Alabama was awarded Community Development Block Grant
No. LR-CM-RR-92-013 by the Alabama Department of Economic and Community Affairs to
implement a housing rehabilitation program in two target areas of the City, and
WHEREAS, due to negligible homeowner interest in the target areas the project was
subsequently amended to provide assistance to any interested income eligible homeowner in the
City, and
WHEREAS, the program has not generated the interest anticipated, and should be formally
amended to reflect current accomplishments and closed out.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope,
Alabama as follows:
SECTION 1. That the City of Fairhope hereby amends the detailed CDBG program budget of
Community Development Block Grant Project No. LR-CM-RR-92-013 to reflect actual
accomplishments to date in expenditures for the purpose of closing out the project. Said amended
budget is attached.
SECTION 2. That said amendment in the form of this resolution and revised budget be
submitted to the Alabama Department of Economic and Community Affairs for approval in
accordance with ADECA Policy Letter No. 2, Revision No. 6, dated September 24, 1997.
SECTION 3. That the amount of $450.48 in unused grant funds on hand be returned to ADECA
and the amount of $226,067.98 unused grant funds authorized under CDBG Project No. LR-CM-
RR-92-013 be de -obligated by the City of Fairhope.
SECTION 4. That Timothy Kant, in his capacity as Mayor, is hereby authorized and directed
to take all such actions as may be required to closeout the subject grant project.
PASSED, ADOPTED AND APPROVED this 101h day of December , 2001.
r (f
V `^r
L5-
(:Tim by Ka t, Ma r
ATTE
Geniece W.Johnson, y r Treasurer
City Attorney, Marion E. Wynne exited the Council Chambers at
6:55 p.m.
10 December 2001 2783
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution. Seconded by Councilmember Gentle. Councilmember Anders felt
that this trail should be moved to Nichols Avenue and White Avenue. Councilmember
Anders further stated that the park along the bay looks like private property not public
property, and the grant should be rewritten. The motion passed by the following vote:
AYE -Gentle, Ford, Quinn, Kant, and Christenberry. NAY -Anders.
RESOLUTION NO. 802-01
WHEREAS, the City of Fairhope has been notified of funding for a Recreational Trails
Grant (RTP Project No. 01-RT-54-006) from the Alabama Department of Economic and
Community Affairs for FY 2001 in the amount of $50,000.00; and,
WHEREAS, the City of Fairhope must comply with the directions of the Alabama
Department of Economic and Community Affairs per the letter from Director Norman B.
Davis, Jr. dated November 20, 2001.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope,
Alabama, as follows:
SECTION 1. That the City of Fairhope accept the grant and implement RTP Project
No. 01 RT-54-006 for the rehabilitation of 5,000 LF of diversified Eastern Shore Trail
form Fairhope Avenue south t Laurel Avenue as per the grant application submitted in
December 2000.
SECTION 2. That the City of Fairhope recognizes that the completion of the trails
project will require that City of Fairhope to provide a local matching amount of not less
that $12,500.00, which can consist of cash or documented in -kind labor and equipment.
SECTION 3. That Timothy M. Kant, in his capacity as Mayor, is hereby authorized and
directed to execute all required documents on behalf of the City of Fairhope, and submit
said documents to ADECA.
Passed, Adopted and Approved this 10`h day of December , 2001.
ZTimkyM. ant ayor
Attest:
Geniece W. Johnson, Cit er — Treasurer
10 December 2001 2784
Councilmember Gentle introduced in writing, and moved for the adoption of the
following resolution. Seconded by Councilmember Quinn, motion passed unanimously.
RESOLUTION NO. 803-01
WHEREAS, the purpose of this Grant is to implement the provisions of Section 306 of the
Coastal Zone Management Act of 1972, and amended; and,
WHEREAS, the City of Fairhope will produce signs on the following topic: pollution control for
boaters, Mobile Bay history and estuary information, and information on birds common to the
area. Signs and construction materials will contain the highest recycled content available, as per
a city resolution to use recycled materials whenever possible; and,
WHEREAS, the City will place environmental impact signs in areas pertinent to the sign content
in such strategic locations as the Mobile Bay area, the city owned marina and the bird sanctuary
near the entrance to the City; and,
WHEREAS, the City will provide five sets of 35 mm photographs or one set of digital
photographs on disk(s) showing each sign and will inform Coastal Program of the exact location
of each sign; and,
THEREFORE BE IT RESOLVED, that Mayor Kant is hereby authorized to executed a contract
agreement between the City and Alabama Department of Conservation and Natural Resources,
State Lands Division, to provide and install interpretative signage, to be located in the Mobile
Bay area, and Mayor Kant is hereby authorized to pay the matching portion of $4,300.00 of Grant
NOAA Award 170Z1112. The term of this contract shall be from October 1, 2001 to September
30, 2002.
ADOPTED THIS THE IOTH DAY OF DECEMBER 2001.
jithy M. K t, hayr
ATTEVn
Geniece W. Johnson,
10 December 2001
2785
Councilmember Quinn introduced in writing, and moved for the adoption of the
following resolution. Seconded by Councilmember Anders. Councilmember
Christenberry questioned why are we having this survey? Councilmember Quinn stated
that this is the second part of Ms. Nelson's first Preservation Plan survey.
Councilmember Quinn and Councilmember Anders further expressed that commercial
businesses that are placed on a National Register of Historic would receive a tax break of
20% from the Federal Government. The survey would include the Downtown Central
Business District only. The motion passed by the following vote: AYE -Gentle, Ford,
Quinn, Kant, and Anders. NAY-Christenberry.
RESOLUTION NO.804-01
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is
hereby authorized to execute a contract between the CITY OF FAIRHOPE
and LINDA NELSON dba FUTUREPAST to provide a survey of standing
structures within the survey area, and prepare a National Register of
Historic Places nomination. The total cost of this service shall be
$5,000.00 and up to $1,000.00 for expenses. The term of this agreement
shall end December 10, 2002, and in addition to the work, by December
31, 2002, Ms. Nelson shall make two public information presentations
regarding the project, scheduling subject to mutual agreement.
Adopted This 10`h
Attest:
Geniece W. Johnson ity er
Day of December
2001.
6W.
Ti thy I
Kant, Mayor
City Attorney, Marion E. Wynne returned to the Council Chambers at
7:02 p.m.
Councilmember Christenberry introduced in writing, and moved for the
adoption of the following resolution. Seconded by Councilmember Gentle,
motion passed unanimously.
10 December 2001
RESOLUTION NO. 805-01
:t
WHEREAS, the Owners of Quail Creek Phase 4A desire to have all public streets and
right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin
County, Alabama, found on Slide 2060-F and all public utilities located in easements and
in right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the General Superintendent of the City has indicated that the public
improvements have been constructed to City standards, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of
the project that the design and capacity of the public improvements have been designed in
conformance with City requirements as indicated on the recorded plat, and;
WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible
for the maintenance of common areas in the subdivision as indicated on the recorded plat,
and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Quail
Creek Phase 4A a maintenance bond for the public improvements constructed for a
period of 2 years from the date of the approval of this Resolution, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA, that the public improvements specified herein for
Quail Creek Phase 4A are hereby accepted for public maintenance subject to the bond
posted.
Adopted, this 1 OTH day of December , 2001
tantFMayor
Ti thy M.
Attest:
Geniece W. Johnson, lerk
10 December 2001
2787
Councilmember Ford introduced in writing, and moved for the adoption of
the following resolution. Seconded by Councilmember Gentle, motion passed
unanimously.
RESOLUTION NO. 806-01
WHEREAS, the Owners of Sandy Ford Phase 1 desire to have all public streets and
right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin
County, Alabama, found on Slide 2056-A and all public utilities located in easements and
in right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the General Superintendent of the City has indicated that the public
improvements have been constructed to City standards, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of
the project that the design and capacity of the public improvements have been designed in
conformance with City requirements as indicated on the recorded plat, and;
WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible
for the maintenance of common areas in the subdivision as indicated on the recorded plat,
and;
WHEREAS, the City of Fairhope, Alabama has received from the owners of Sandy Ford
Phase 1 a LETTER OF CREDIT for the public improvements constructed for a period of
2 years from the date of the approval of this Resolution, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public improvements specified herein for
Sandy Ford Phase 1 are hereby accepted for public maintenance subject to the Letter of
Credit posted.
Adopted, this 10`" day of December , 2001
Attest:
C; --�- zL
Geniece W. Johnson, i y erk
4Tith:y M. an[, Mayor
10 December 2001 2788
Councilmember Gentle introduced in writing, and moved for the adoption of the
following resolution. Seconded by Councilmember Ford, motion passed unanimously.
RESOLUTION NO. 807-01
WHEREAS, the Owners of Woodlands Phase 2 desire to have all public streets and
right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin
County, Alabama, found on Slide 2045-ABC and Instrument Number 598250 and all
public utilities located in easements and in right-of-ways accepted for maintenance by the
City of Fairhope, Alabama, and;
WHEREAS, the General Superintendent of the City has indicated that the public
improvements have been constructed to City standards, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of
the project that the design and capacity of the public improvements have been designed in
conformance with City requirements as indicated on the recorded plat, and;
WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible
for the maintenance of common areas in the subdivision as indicated on the recorded plat,
and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Woodlands
Phase 2 a maintenance bond for the public improvements constructed for a period of 2
years from the date of the approval of this Resolution, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public improvements specified herein for
Woodlands Phase 2 are hereby accepted for public maintenance subject to the bond
posted.
Adopted, this 10TH day of December , 2001
ahy
In...M. antf Mayor
Attest:
Geniece W. Johnson, C' lerk
10 December 2001 2789
City Council reviewed an application for a Restaurant Liquor License by
Gina L. Gambino, dba Trattoria IL Pazzo Ductto, located at 61 North Section
Street, Fairhope, Alabama. Councilmember Gentle moved to approve the
issuance of the license. Seconded by Councilmember Ford, motion passed
unanimously.
Roccoo Valluzzo addressed the City Council requesting permission to use
part of a fifteen feet utility easement given to the City of Fairhope by the City of
Daphne. Mr. Valluzzo is proposing to use part of said easement for parking,
water retention, and dumpster pad. The easement is located perpendicular to U.S.
98, running from U. S. 98 to Old County Road 11 (Main Street in Daphne).
Mr. Valluzzo also agreed to enter into an agreement with the City of
Fairhope releasing the City from liability for replacement and or repair to the
improvements. Mr. Valluzzo would replace what is there in the event that work
would need to be done on the gas line contained in this easement. Steve Seay,
Gas Superintendent, did not have a problem with granting this request. After
discussion, Councilmember Ford moved to grant the request, provided a lease is
drawn and the lease runs with property if sold. Seconded by Councilmember
Anders, motion passed unanimously.
Tabulation - Griner Drilling Services, Inc., Spanish Fort, Alabama
Well Water Supply Facility — Well # 2
Approved by Ack W. Moore, Moore Engineering Company, Inc,
Fairhope, Alabama.
ON NEXT PAGE
10 DECEMBER 2001 2790
BID SCHEDULE
M EC Project No.:0986-037 QRINER DRILLING SERVICE, INC.
SPANISH FORT, ALABAMA
ALL BIDS shall include sales tax shall other applicable taxes and fees.
ALL BIDDERS must comply with the Contractor's Licensing Laws of the State of Alabama
(Code 1975, Title 34, Section 8, 1 - 27, et., seq.), and must be certified for the type work involved.
ITEM ESTIMATED UNIT
NO. DESCRIPTION QUANTITY PRICE AMOUNT
1) Provide a complete new Well Treatment
building as shown on the plans and
specifications, including but not limited
to the following.
a. All lime and chlorine equipment in
the existing building shall be removed
and reinstalled into the nf:w
Treatment building.
b. The existing 750 G.P.M. high service
pump shall be removed and reinstalled
into the new Treatment building.
Any upgrade necessary on the existing;
high service pump shall be included in
the price bid.
c. An additional 750 G.P.M. high service
pump will also be included and installed
in the Treatment building.
d. All wiring, conduit controls, ctc. will
be included as shown.
C. All excavation and site work will be
included as shown.
f. All additional fencing and gates
will be included as shown.
g. Realign the existing3 Well discharge
line towards the 1500 G.P.M.
Aerator, and replace the existing;
discharge piping as well as constructing
a concrete pump to waste box.
2) 10" D.I. M.J. Water Main from the
existing; Well #2 to the Aerator
including all necessary fittings.
1 Each L.S.
10 DECEMBER 2001 BID SCHEDULE
2791
MEC Project No.;0986-037
GRINER DRILLING SERVICE; INC.
SPANISI I FORT, ALABAMA
ITEM ESTIMATED UNIT
NO. DESCRIPTION QUANTITY PRICE AMOUNT
3) 12" D.I. M.J. Discharge Water Main
to an existing 14" D.I. M.J. Water Main,
including all necessary fittings.
4) 14" D.I.M.J. Water Main,
including all necessary fittings.
5) 16" D.I. M.J. Water Main from the
1500 G.P.M. Aerator to the
Treatment Building, including all
necessary fittings.
6)
7)
14" Gate Valve
1500 G.P.M. Aluminum Aerator
compete with concrete foundation.
8) Provide 2" thick compacted crushed
limestone drive and parking area with
6" compacted sand clay base, as shown
TOTAL BID (Items 1 - 8)
80 L.F.
20 L.F. 1 i S
�o�S Coo55 L.F. %S, ,
/ aU
1 Each L.S. !o, %D —'
I Each L.S.
950 S.Y. �/02, G /�i 'Y`</G? vv
I do hereby certify that the above is a true and correct tabulation of bids received by the City of
Fairhope, Alabama, at 10:00 a.m. on Tuesday, December 41", 2001, at the Fairhope, City Hall
for the construction of A Well Water Supply Facility, MEC Project No. 0986-037.
MO ENGINEERING COMPANY, INC.
Aek W. Moore, P.E. & P.L.S.
Ala. Reg. No. 3384
10 December 2001
2792
Councilmember Gentle moved to accept the low bid of Griner Drilling
Service, Spanish Fort, Alabama, for the Well Water Supply Facility — Well # 2, in
the amount of $565,625.00, provided all specifications are met. Seconded by
Councilmember Ford, motion passed unanimously.
BID TABULATION
Identification: "MOWER BID"
Bids opened on: December 4. 2001
at: 2:00 p.m.
Bidding on:
• Two (2) 72-inch 2-Wheel Front Deck Mowers
• Two (2) 72-inch 4-Wheel Front Deck Mowers with Canopy
• One (1) 72-inch 2-Wheel Front Deck Mower with 0-Tum Radius & Vacuum Attachment
Received bids from:
Beard Equipment Co, Pensacola, FL
Tieco Equipment, Pensacola, FL
Dutchman's Lawn and Garden, Foley, AL
Baldwin Tractor & Equipment, Robertsdale, AL
TOTAL PRICE will be given for vendors on bid recommendation.
VENDOR: & PRICE DELIVERY TIME:
Beard Equipment,
Bid on all units. They did not comply on Vacuum Mower.
Pensacola
30-Days
John Deere
3-YEAR LEASE/PURCHASE
Interest Rate: 4.9%
Lease Purchase Price: $72,050.00
Monthly Payment: $2,156.75
TOTAL PRICE: $77,632.43
5-YEAR LEASE/PURCHASE
Interest Rate: 4.9%
Lease Purchase Price: $72,050.00
Monthly Payment: $1,356.70
TOTAL PRICE: $81,402.09
•
Did not meet specifications on High/Low Gear Shift. Only has one speed.
•
Deck, did not comply with rear discharge.
•
Transmission did not meet specifications on front deck mowers.
•
Mowers did not comply to rear discharge.
Beard Equipment,
Pensacola
ALTERNATE BID: Two (2) Mowers 30-Days
Two (2) Mowers would be DEMO MOWERS at 17.0 hours
3-YEAR LEASE/PURCHASE
Interest Rate: 4.9%
Lease Purchase Price: $34,250.00
Monthly Payment: $1,025.10
TOTAL PRICE: $36,903.69
10 December 2001
2793
MANUFACTURER
VENDOR: & PRICE DELIVERY TIME:
5-YEAR LEASE/PURCHASE
Interest Rate: 4.9%
Lease Purchase Price: $34,250.00
Monthly Payment: $644.92
TOTAL PRICE: $38,695.65
• Did not Meet Specifications on Vacuum Mower:
0-Turn Mower
• Did not meet specifications of requirement for replacement mowers.
Tieco Equipment,
Bidding on all units 30-Days
Pensacola, FL
3-YEAR LEASE/PURCHASE
Interest Rate: 5.0%
Lease Purchase Price: $67,509.00
Monthly Payment: $2,028.00
TOTAL PRICE: $73,008.00
5-YEAR LEASE/PURCHASE
Interest Rate: 5.0%
Lease Purchase Price: $67,509.00
Monthly Payment: $1,316.00
TOTAL PRICE: $78,960.00
Did not meet specifications on Front Deck Mowers
Dutchman's Lawn
Submitted bid on Vacuum Mower only. 30-Days
and Garden,
Specifications were met on mower.
Foley, AL
"Grasshopper" Model: 928-DW/9772HP Deck
3-YEAR LEASE/PURCHASE
Interest Rate: 21 %
Lease Purchase Price: $12,758.97
Monthly Payment: $427.55
TOTAL PRICE: $15,391.80
5-YEAR LEASE/PURCHASE
Interest Rate: 21 %
Lease Purchase Price: $12,758.97
Monthly Payment: $294.73
TOTAL PRICE: $17,683.80
Baldwin Tractor & Submitted bid on all Front Deck Mowers except for Vacuum Unit.
Equipment, Kubota #F2560-E, F3060
Robertsdale, AL
30-Days
3-YEAR LEASE/PURCHASE
Interest Rate: 5.5%
Lease Purchase Price: $52,416.90
Monthly Payment: $1,402.03 for 35 months with 10% option at end.
$5,241.69 at end. $2,804.06 required up front.
TOTAL PRICE: $57,116.80
5-YEAR LEASE/PURCHASE
Interest Rate: 5.5%
Lease Purchase Price: $52,416.90
Monthly Payment: $5,241.69 up front with 59 payments of #838.61
with buy out of $5,241.69.
TOTAL PRICE: $59,961.37
10 December 2001
Public works recommendation is to purchase of the following:
2794
• One Grasshopper vacuum mower, from Dutchman's Lawn and Garden, Foley, Alabama - $12,758.97 — Street Department
• One 4-Wheel Drive Kubota, from Baldwin Tractor & Equipment, Robertsdale, Alabama - $14,524.00 — Street Department
• One 2-Wheel Drive Kubota, from, Baldwin Tractor & Equipment, Robertsdale, Alabama - $11,684.00 — Golf Department
• One 2-Wheel Drive Kubota, from, Baldwin Tractor & Equipment, Robertsdale, Alabama - $11,684.00 — Rec. Department
Kubota and Grasshopper were the only mower bids, which met specifications. The total mowers bid amount is $50,651.60.
Please note:
The council has previously approved three (3) mowers for Public Works when we passed the Fiscal year 2002 Budget.
Public Works has decided this third mower should be bought in 2003, upon council approval.
Jennifer Fidler, Richard Hice, Wayne Smith,
Public Works Director Finance Director Purchasing Agent
Councilmember Gentle moved to accept the low bid of Dutchman's Lawn
and Garden, Foley, Alabama, one Grasshopper vacuum Mower, and low bid of
Baldwin Tractor and Equipment, Robertsdale, Alabama, two two -wheel drive and
one four wheel drive Kubota mowers, provided all specifications are met, and that
Geniece W. Johnson, Treasurer, check with the local banks on a lower rate of
interest. Seconded by Councilmember Anders, motion passed unanimously.
Bid Tabulation - New Telephone System
3
10 December 2001 2795
Identification: TELECOMMUNICATIONS SYSTEM
Bids to be received by: November 30. 2001
at: 4:00 p.m. cst
(Mr. Callahan will give an overview of the proposed telephone system along with the expectations of such a system.)
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
VENDOR: PRICE/EQUIPMENT: DELIVERY:
BLACK BOX DID NOT MEET SPECIFICATIONS
Murfreesboro, TN
-Remote maintenance is not performed on as a standard procedure.
-Paging system is limited.
-Voice Mail system does not provide the option for multiple personal
greetings.
-There is only one technician in the greater Mobile Area.
NEXTIRA ONE DID NOT MEET SPECIFICATIONS
Mobile, AL
-Annual Report dated 1999; there had been a reorganization of the
company since that date.
-Could not comply with the statement `that time is of the essence"
-Could not reach the time frames that the City has placed on vendor.
-There is an additional cost for training of employees.
-Non-contract maintenance cost of $100 per hour.
EXPANETS Total Cost: $210,766.10
Mobile, AL Manufacturer: Avaya System Designation: Definity ECS Prologix
NORSTAN BID THAT MEETS MOST OF Does meet time
THE REQUIREMENTS requirements of
installation and
switchover
ALPHA NO BID
COMMUNICATIONS
Mobile, AL
RECOMMENDATION:
It is recommended to accept the bid of Norstan Technologies, Cleveland, OH, for the purchase cost of $141,832.64.
The price includes:
-A one-year warranty on all parts and labor
-Monitoring service
It is recommended to accept the lease for $2,785.05 per month for 60 months with a $1 buyout at the end
of the term. The Implied interest rate Is 6.7%.
Following the 12-month warranty period and extended maintenance contract is recommended. The maintenance
contract will cost $9,978 per year based on an annual payment.
Norstan is committed to meeting the February 10 installation date if approval is granted by December 12.
Robert B. Callahan, Jr. Richard Hice, Wayne Smith,
Callahan & Associates Director of Finance Purchasing Agent
Councilmember Anders moved to accept the low bid of Norstan
Technologies, Cleveland, Ohio, provided all specifications are met, and authorize
Mayor Kant to execute the necessary agreements, and that Geniece W. Johnson,
Treasurer, check with the local banks on a lower rate of interest. Seconded by
Councilmember Gentle, motion passed unanimously.
10 December 2001
2796
Councilmember Gentle moved to reschedule the December 241h regular
City Council Meeting. This meeting was rescheduled to Thursday, December 271h
and is now being rescheduled to Thursday, December 20, 2001, due to Christmas
Holidays, and due to Councilmembers not able to attend the 271h meeting.
Seconded by Councilmember Quinn, motion passed unanimously.
Mayor Kant announced that the City would do a Public Improvement Assessment
next year, for repaving of streets. All interested parties, including developers that would
like to join in this Public Improvement, shall notify the Mayor, in writing, that they are
interested.
Councilmember Gentle moved to pay bills as presented. Seconded by
Councilmember Christenberry, motion passed unanimously.
There being no further business to come before the City Council the meeting was
duly adjourned at 7:41 p.m.
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