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Home My WebLink About07-23-2001 Regular Meeting2703 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m.; Fairhope Municipal Complex Council Chamber; 161 North Section Street, Fairhope, Alabama 36532; on Monday, 23 July 2001. Present were Mayor Timothy M. Kant, Councilmembers: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. The Pledge of Allegiance was recited, and the invocation was given by Wayne Smith Purchasing Agent. Councilmember Quinn moved to approve minutes of the 09 July 2001, regular meeting. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Anders moved to deny a request from Wayne and Cindy Hurst, David and Ginger Scruggs and Mary Lucas to vacate a public Right -of -Way between Pomelo Street running North and South between Laurel Avenue and the City of Fairhope's drainage ditch known as Big Head Gully. The City has a 24 inch drain pipe in this Right -of -Way. Mr. Hurst stated that he and Mr. Scruggs wanted to make cosmetic improvements to the Right -of Way. Mayor Kant stated that cometic improvement may be made by the homeowners, but the Right -of Way cannot be vacated because at some point the City might have to dig up the drain which would damage any improvements in the Right -of Way. Seconded by Councilmember Gentle, motion passed unanimously. Councilmember Ford introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Gentle, motion passed unanimously. 23 July 2001 RESOLUTION NO. 774-01 2704 MUNICIPAL WATER POLLUTION PREVENTION (MWPP) PROGRAM ATTACHMENT 1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Timothy M. Kant, is hereby authorized to inform the Department of Environmental Management that the following actions were taken by the City Council of the City of Fairhope, Alabama. Reviewed the MWPP Annual Report which is attached to the resolution. 2. Set forth the following actions and schedule necessary to maintain effluent requirement contained in the NPDES Permit, and to prevent the bypass and overflow of raw sewage within the collection system or at the treatment plant: No action was required to be taken by the City of Fairhope Passed this 23`d Day of July-, 2001 by an unanimous vote It imot y 1v1 Kant, Mayor Geniece W. • • O I, Geniece W. Johnson , City Clerk of the City of Fairhope, Alabama, do hereby certify that this is a true and correct copy of Resolution No. 774-01 passed and approved by the City Council of the City of Fairhope, Alabama, on the 23rd day of July, 2001. Geniece W. Johnson, City Clerk Date 2705 23 July 2001 Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Christenberry, motion passed unanimously. Resolution No. 775-01 on next page 23 July 2001 2706 RESOLUTION NO. 775-01 STATE OF ALABAMA )( COUNTY OF BALDWIN )( CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES THIS INDENTURE is made and entered into on this the by and between the CITY OF FAIRHOPE, ALABAMA (hereinafter referred to as CITY) and the BALDWIN COUNTY ECONOMIC DEVELOPMENT ALLIANCE, INC., a private, non-profit corporation, (hereinafter referred to as ALLIANCE); WITNESSETH WHEREAS, the CITY has determined that the welfare of the CITY'S citizens requires a healthy, diverse economy; and WHEREAS, the ALLIANCE has started a new five year economic development strategy with the goals of creating 4,000 new quality jobs and $200 Million in capital investment in Baldwin County; and WHEREAS, the ALLIANCE has developed a $4 million budget for its five year program to be funded by a public/private partnership. NOW, THEREFORE, the CITY expresses its support for the development plans of the ALLIANCE and authorizes its Mayor to execute an agreement with the ALLIANCE for good and valuable considerations, the receipt and sufficiency whereof are hereby acknowledged, the parties hereto do AGREE as follows: 2. The term of this agreement shall begin upon the execution hereof and provide an extension of the agreement through September 30', 2005. The CITY fiscal year runs from September 30' to October I" of the succeeding year. During the fiscal year of the contract, CITY agrees to pay to the ALLIANCE for support of the ALLIANCE, contingent on appropriations of $5,000.00 per year, for the fiscal years 2001-2005. The ALLIANCE shall perform the following services in conjunction with and for the benefit of the CITY, to -wit: To provide and administer economic development and workforce development services for the CITY, To seek, discover and endeavor to attract and promote new and expanding business and industrial prospects within Baldwin County, Alabama and to create new jobs and employment, and economic improvements and expansion for the benefit of the citizens of Baldwin County, Alabama, c) To gather, keep updated, research and distribute information and data to be used as advertisements and presentations to general and specific business and industrial prospects, d) To develop and secure tools of the trade such as maps, charts, photos, topos, briefing facilities, brochures, reports, etc., necessary and required to adequately promote new and expanding business and industry, e) To work with existing businesses and industries for expansions, problem solving, counseling and other services pertinent to their expansion, To work for the mutual economic and industrial development of the CITY and pursuant thereto to maintain contact, cooperate and work closely with other agencies and organizations with similar purposes such as: Alabama Department of Economic and Community Affairs/Alabama Development Office; Industrial Development Departments of Public and Private Utilities; Local, Area and Regional Planning and Development Agencies; Highway, Air and Water Transportation Development organizations; and all other groups, organizations, agencies and individuals pertinent to the purposes stated herein, 23 July 2001 2707 g) To implement a public/private partnership program for economic development and workforce development in Baldwin County, Alabama, h) To recruit new economic development investment. 4. Notwithstanding any of the provisions of this AGREEMENT, it is understood and agreed that the CITY has no financial interest in the business of the ALLIANCE and shall not be liable for any debts or obligations incurred by the ALLIANCE, nor shall the CITY be deemed or construed to be a partner, joint venture or otherwise interested in the assets of the ALLIANCE, or profits earned or derived by the ALLIANCE, nor shall the ALLIANCE at any time or times use the name or credit of the CITY in purchasing, or attempting to purchase equipment, supplies or other things whatsoever. 5. The ALLIANCE, in the performance of its duties, responsibilities and obligations hereunder, shall not be deemed to be an agent of the CITY but shall take all steps at its own expense, as the CITY may from time to time request, to indicate and assure that it is an independent contractor. The CITY does not, and will not, assume any responsibility for the means which, or manner in which, services by the ALLIANCE, provided for herein, are performed, but on the contrary, the ALLIANCE shall be wholly responsible therefore. 6. The ALLIANCE shall not transfer or assign this AGREEMENT or any of the rights or privileges granted herein without the prior written consent of the CITY, the ALLIANCE shall comply strictly with all the laws of Baldwin County, Alabama, the State of Alabama, the United States of America and all the rules and regulations of all applicable agencies thereof. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a contract between the CITY OF FAIRHOPE and BALDWIN COUNTY ECONOMIC DEVELOPMENT ALLIANCE, INC., to perform services in conjunction with and for the benefit of the City. The term of this contract will be for five years, ending September 30' 2005. Adopted This 23RD Day of JULY 2001. r \N r othy M. Ka Ma Attest: r eniece W. Johnson, City Cier 2708 23 July 2001 Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Anders, motion passed unanimously. RESOLUTION NO: 776-01 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor, Timothy M. Kant is hereby authorized to work out and sign a lease agreement between the City and James R. Branson to operate QUAIL CREEK GOLF COURSE SNACK BAR, and; Whereas; this agreement shall commence on October 1, 2001, and shall end September 30, 2002. Adopted this the 23`d Day of July , 2001. Ti othy . Ka ; Mayor Attest: eniece W. I Anson, ity erk Mayor Kant assigned the Park and Recreation Committee, Chair Councilmember Ford to work with the Fairhope Single Tax Corporation on the White Avenue Park area, pertaining to the Fairhope Single Tax Corporation lease holders rebuilding private piers on public park lands. City Attorney Marion E. Wynne will also work with this committee. Mayor Kant addressed the City Council requesting to appoint Councilmembers Anders, Ford, and Gentle to look into the future of the old Police Building, located at 24 North Section Street. Councilmember Quinn moved to grant the request. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Ford moved to update the Fairhope Police Reserve Roster by Deleting Malcolm Watts, Charles Duff, James Brunson, and Mike Crittenden, and by Adding: Trent Scott, and Lance Morgan. Seconded by Councilmember Gentle, motion passed unanimously. 2709 23 July 2001 Councilmember Gentle addressed the City Council on a request received by Joe Rogers regarding speeding on Fig Street. Councilmember Gentle stated that several calls have been received regarding speeding on Fig Street. Councilmember Gentle discussed installing a new traffic -calming device. The traffic calming device is a round speed hump that is placed in the middle of the street and the device will require drivers to slow down and drive around the speed hump or drive over the speed hump with one wheel. The new traffic calming device will be marked with reflective paint and signs that will be posted before the intersection warning drivers of the device. After discussion, Councilmember Gentle moved to install a traffic calming device at the lower end of Fig Street, and install a round -about at Fig Street and Liberty Avenue. These devices will be used on a trial basis in an effort to slow the citizens down, and as an alternate method to speed bumps. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Ford addressed the City Council requesting permission and moved to transfer $20,000.00 from Capital Improvement Fund to the Recreation Operating Fund for new restrooms, concession stand and to renovate the press box at Volanta Ball Park. Seconded by Councilmember Anders, motion passed unanimously. Eddie Boyett, Recreation Director, gave an update on the Dixie Youth State Tournament currently being held in Fairhope. It has been over 20 years since a State Tournament was held in Fairhope. The City Council reviewed a bid tabulation presented by the Electric Department for a Power Transformer for the Fairhope Avenue Substation. After discussion on why the low bid was not recommended. Councilmember Christenberry moved to lay this item over until the next regular City Council meeting. Seconded by Councilmember Gentle, motion passed unanimously. PVC Conduit Bid Tabulation on next page 2710 23 July 2001 Identification: "PVC CONDUIT" Bids to be opened on: June 19, 2001 at: 11:00 a.m. (PVC Conduit to be used as stock) MATHES OF ALABAMA, Daphne, AL (DELW: 3-4 DAYS) SIZE CONDUIT: APPROX QTY. IN FT. PRICE PER FOOT: 3" CONDUIT 5,000 $0.61 2-1/2" CONDUIT 10,000 $0.52 2" CONDUIT 2,000 $0.29 1" CONDUIT 6,000 $0.14 3/4" CONDUIT 1 6,000 1$0.11 -------- ------------------ > I TOTAL COST: 1 $10,330.00 GRAYBAR ELECTRIC, INC., Mobile, AL (DELW: 3 DAYS) SIZE CONDUIT: APPROX QTY. IN FT. PRICE PER FOOT: 3" CONDUIT 5,000 $0.63 2-1/2" CONDUIT 10,000 $0.52 2" CONDUIT 2,000 $0.29 1" CONDUIT 6,000 $0.15 3/4" CONDUIT 6,000 $0.10 Ir ---------- ------------------- > j TOTAL COST: $10,430.00 MAGNOLIA ELECTRIC SUPPLY, Fairhope, AL (DELVY: 10-14 DAYS) SIZE CONDUIT: APPROX QTY. IN FT. PRICE PER FOOT: 3" CONDUIT 5,000 $0.64 2-1/2" CONDUIT 10,000 $0.52 2" CONDUIT 2,000 $0.30 1" CONDUIT 6,000 $0.14 3/4" CONDUIT 6,000 $0.10 ----------------> TOTAL COST: $10,440.00 MAYER ELECTRIC SUPPLY CO., DOTHAN, AL NO BID STUART C. IRBY CO., PENSACOLA, FL NO RESPONSE HUGHES SUPPLY INC., Dothan, AL NO RESPONSE CAPSTONE/GRESCO, Dothan, AL NO RESPONSE It is advised to accepted the low bid from Mathes of Alabama, Daphne , AL with all specifications being met. Aaron Norris, Electrical Supt. Wayne Smith, Purchasing Agent Councilmember Quinn moved to accept the low bid of Mathes of Alabama, Daphne, Alabama, provided all specifications are met. Seconded by Councilmember Anders, motion passed unanimously. 2711 23 July 2001 Councilmember Quinn moved to address item(s) not on the printed agenda. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Gentle moved to grant Change Order Request # 1 by Griner Drilling Services, Inc., decreasing the contract by $25,374.50 on Well # 8. Seconded by Councilmember Quinn, motion passed unanimously. There being no further business to come before the City Council the meeting was duly adjourned at 6:12 p.m. �M Ti thy ant, Vayor 44 Geniece W. Johnson, ty Clerk