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Home My WebLink About11-13-2000 Regular Meeting2571 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m.; Fairhope Municipal Complex Council Chamber; 161 North Section Street, Fairhope, Alabama 36532; on Monday. 13 November 2000. Present were Mayor Timothy M. Kant, Councilmember: Robert C. Gentle, Michael A. Ford, Debbie W. Quinn, Pauline Anders, and Cecil Christenberry; City Attorney Marion E. Wynne and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Mayor Kant called the meeting to order. Councilmember Quinn moved to approve minutes of the 23 October 2000, regular meeting. Seconded by Councilmember Christenberry, motion passed unanimously. Councilmember Christenberry introduced Ordinance No. 1097 . An Ordinance to amend the City Council Procedures. No one present was opposed to the amendments. In order to take immediate action Councilmember Quinn moved to suspend the rules. Seconded by Councilmember Anders, motion to suspend the rules passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Christenberry then moved for final adoption of Ordinance No. 1097 . Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following vote AYE - Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Ford introduced Ordinance No. 1098 . An Ordinance to change the Poll Hours of all Municipal Elections. No one present was opposed to the amendments. In order to take immediate action Councilmember Quinn moved to suspend the rules. Seconded by Councilmember Ford, motion to suspend the rules passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Anders then moved for final adoption of Ordinance No. 1098 . Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following vote: AYE -Gentle, Ford, Quinn, Kant, Anders, and Christenberry. NAY -none. Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Ford, motion passed unanimously. 13 November 2000 Resolution No. 725-00 2572 WHEREAS, the City of Fairhope, Alabama, is eligible to request financial assistance from the Alabama Department of Economic and Community Affairs under the FY 2001 Recreational Trails Grant Program to develop walking/pedestrian trails with the City, and WHEREAS, the City is hereby making known its intention to apply for said funds to help undertake recreational improvement in designated area(s) throughout the City, and NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Fairhope, that: The City of Fairhope make applications to the State of Alabama Department of Economic and Community Affairs for FY 2001 Recreational Trails Grant funds not to exceed $50,000.00. 2. The City will provide matching funds in either cash or in -kind services to construct said improvement in an amount of not less that 20% of the total project costs. Timothy M. Kant, in his capacity as Mayor of the City of Fairhope, is hereby authorized to act as the appropriate City officer on behalf of the City of Fairhope, in dealing with the State of Alabama and to sign any and all necessary documents for the grant application. 4. Phillip Roth, of Roth, McHugh & Associates, LLC, will be authorized to take all actions necessary to prepare the FY 2001 Recreational Trail Program Grant application for submission on December 1, 2000. PASSED, ADOPTED AND APPROVED this 131h Day of November , 2000. \V Timo y M. ant, yor Attest: Geniece W. Johnson, eity Clerk 2573 13 November 2000 Councilmember Anders introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Ford, motion passed unanimously. Resolution No. 726-00 WHEREAS, the Owners of River Mill Phase 4 desire to have all public streets and right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama found on Slide 2024-F accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama accepts all public streets, and utilities located in easements and right-of-ways, and; WHEREAS, the City of Fairhope, Alabama has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama has received from the owners of River Mill Phase 4 a maintenance bond for the public improvements constructed for a period of 2 years from the date of the approval of this Resolution; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements for River Mill Phase 4 are hereby accepted for public maintenance subject to the bond posted. Adopted, this 13th day of November , 2000 Attest: Geniece W. Joh son, City Clerk 4Timy M. ant, Mayor 2574 13 November 2000 Councilmember Gentle introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Quinn, motion passed unanimously. RESOLUTION NO. 727-000 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT SAID GOVERNING BODY WILL HEAR AND RULE ON ANY WRITTEN OBJECTIONS PRESENTED AGAINST THE ASSESSMENTS TO BE ASSESSED FOR THE 1999-2000 PUBLIC IMPROVEMENT PROJECT BY THE FOLLOWING RULES AND REGULATIONS: 1. Each property owner of record will be sent a notice, by Certified Mail, advising of the date, time, and place of the Public Hearing, in addition to the required notice placed in a newspaper of general circulation in the city. 2. Said notice -by -letter shall be mailed not less than 20 days prior to the date of hearing. At the Public Hearing, the Governing Body will read and rule upon any and all objections to the proposed assessments which have been filed in writing prior to the Hearing. 4. The Governing Body will determine whether or not the objection presents proof as to whether or not property value has not been increased to the value of the Assessment and will rule as to any decreased assessment amount. 5. If the Governing Body determines to reduce assessments, they will also resolve source of revenue to replace the amount of decreased assessment revenue, if this should be necessary for loan repayment. 6. Once the Governing Body rules upon any and all objections, they will set the assessments by duly adopting the proper resolution setting forth the assessment for each lot and parcel of assessed property (by reference to the Assessments Roll Book) and no lot or parcel will be afterward sub -divided in any way without the full and remaining balance of its assessment, plus any accrued interest, being first paid in full. Adopted this 13`h day of No` mber 92000. Vthy M. ant, Vayor Attest: eniece W. Johnson, Clerk 2575 13 November 2000 Councilmember Ford introduced in writing, and moved for the adoption of the following resolution. Seconded by Councilmember Anders, motion passed unanimously. RESOLUTION NO. 728-00 AUTHORIZING A ONE TIME EXPENDITURE OF FUNDS TO SUPPORT PUBLIC TRANSIT COALITION WHEREAS, the Public Transit Coalition is comprised of representatives of social services organizations, business and local government agencies; and WHEREAS, the group began to meet earlier this year to explore the need for expanded transportation services in Baldwin County; and WHEREAS, South Alabama Regional Planning Commission submitted a proposal in the amount of $19,805.00 for a Needs Assessment Study and the Baldwin County Commission was requested to fund this project; and WHEREAS, the City of Fairhope was asked to participate in the funding in the amount of $2,100.00 based on the estimated population of the city; and WHEREAS, the Fairhope City Council has deemed it appropriate to assist in a one time cost of $2,100.00 (TWO THOUSAND ONE HUNDRED AND NO/100 DOLLARS). NOW, THEREFORE, BE IT RESOLVED by the Fairhope City Council in regular session November 13, 2000 as follows: Section 1. That the Fairhope City Council authorize the expenditure of $2,100.00 (TWO THOUSAND ONE HUNDRED AND NO/100 DOLLARS) on a one-time basis and that the City does not commit to any other funding toward this project. PASSED, ADOPTED AND APPROVED this-13 th day of November, 2000. QTgim6thy M. ant, Mayor ATTEST: 2576 13 November 2000 Council reviewed an application for a Restaurant Liquor License by Sandra R. Whitley, dba Sandra's Wash House Restaurant, located at 17111 Scenic Hwy 98, Point Clear, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Anders, motion passed unanimously. Council reviewed an application for a Restaurant Liquor License by M. R. Loper, dba The Original Wash House, located at 19270 Scenic Hwy 98, Point Clear, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously. Councilmember Anders moved to un-table the request for clarification of the PUD for Commercial Parcel at Rock Creek Subdivision, and to allow for proper publications of another Public Hearing. The required traffic Study for this area is complete. Seconded by Councilmember Quinn, motion passed unanimously. The Baldwin Pops Band has decided to relocate the Band to a new home in the Fairhope Civic Center, at no cost to the City. The Baldwin Pops physical requirements needed in order for the Baldwin Pops to function as a concert at the Fairhope Civic Center: • One night a week should be reserved for rehearsal (probably Tuesday from 6:30 p.m. until 9:30 p.m.) • The members would have to have access to the back door of the auditorium, either through 3 sets of keys for the Band Director, the Bank Manager, and the Band President or have someone on call for rehearsals and concert preparation. • A storage area for stands, file cabinets, locker, podium, and miscellaneous equipment. • A locking storage bine approximately 4x4x25 feet for the percussion equipment. This should be located at the back of the stage. • A rental truck would be needed for each concert away from the Civic Center. • The loading crew from the Fairhope High School Band will have to be paid. 2577 13 November 2000 Mayor Kant expressed that the City will provide a stage for the band. Councilmember Ford had reservations about providing three keys to the building. Mayor Kant stated that gaining access to the back door of the auditorium will be worked out so no keys will be issued. After further discussion, Councilmember Quinn moved to grant the Baldwin Pops Band proposal to store instruments in the Civic Center. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Quinn moved to grant the request of the Children of the World to host their Annual Chinese Parade, on Saturday, 27 January 2001, at 2:00 p.m. Seconded by Councilmember Ford, motion passed unanimously. Councilmember Quinn moved to grant the request of the Mardi Gras MG Car Club to use the corner of Fairhope Avenue and Bancroft Street to display their British cars during the Annual Arts and Crafts Event 2001. Seconded by Councilmember Anders, motion passed unanimously. Councilmember Ford moved to Update the Police Reserve Roster by adding Benjamin G. Taylor. Seconded by Councilmember Christenberry, motion passed unanimously. Councilmember Gentle reported on the request of the residents of Johnson Avenue and Call Street requesting two stop signs on Johnson Avenue at the intersection of Call Street. Mr. Gentle reported to hold off on placing a stop sign at this intersection for one month in order to allow the Police Department to install a new speed control program. Mayor Kant called on Officer Christopher Browning to explain concerns with speeding and safety issues in Fairhope. Officer Browning reported that in an effort to increase traffic safety and to decrease vehicle speeds, the Fairhope Police Department will implement a Zero -Tolerance Traffic Safety Program. The Zero - tolerance Traffic Safety Program will be a strategic, concerted effort between officers of the department and other city resources. The program will be initiated in the following phases: Phase 1: Based upon citizen concern, officer knowledge, or other cause, traffic monitoring equipment will be utilized. The purpose of the monitoring equipment will be to establish a traffic count for that roadway, and to identify peak times of traffic flow and /or violations. Phase 2: The Police Department's speed measurement and notification trailer will be stationed in the area of concern to give notice of driver's speed and to detect if enforcement would deter further violations. 2578 13 November 2000 Phase 3: Members of the Fairhope Police Traffic Enforcement Unit will actively operate Police Doppler Radar and take appropriate enforcement actions. Areas of concern will be evaluated by the Chief of Police, and after his evaluation, will be assigned a starting phase. After evaluating an area of concern, the Chief of Police may elect to skip a phase of the program in order to quickly resolve a traffic concern. Upon being stopped the first time the Fairhope Officers will be able to issue, at his or her discretion, a written warning for any traffic violation. The officer's main duty will be to alter the driving habits of any given motorist. Oftentimes, this alteration can be accomplished by use of a written warning, but if the officer feels that a traffic citation is needed to correct the behavior of a motorist, it shall be the officers's responsibility to issue same. Information generated from warning tickets will be entered into a central database for future review. The purpose of this database is twofold: (1) To track enforcement actions in any given problem area. (2) To ensure that motorists are not issued repetitive warning citations for similar incidents. Also for the first time, the Police Department will implement a Traffic Enforcement Unit, which will consist of carefully chosen officers who have shown efficiency in enforcing traffic laws. The primary duty of the Traffic Enforcement Unit will be to aggressively seek out traffic violations and adhere to the overall zero -tolerance efforts of this program. The greatest benefit of implementing the Traffic Enforcement Unit will be the ability to actively enforce traffic laws without taking away from or hampering the duties of patrol, which the department must maintain. 2579 13 November 2000 Identification: "HYDROFLUOSILIC ACID" Bids to be opened on: October 16, 2000 at:10:00 a.m. VENDOR. PRICE PER POUND: DELIVERY.• INDUSTRIAL CHEMICALS, Quantity of 1,500 gallons: $0.2135 lb. Birmingham, AL Quantity of 2,000 gallons: $0.1780 lb. Quantity of 2,500 gallons: $0.1625 lb. 3-5 Days Quantity of 3,000gallons: $0.1362 lb. HARCROS CHEMICAL NO BID Mobile, AL PENCCO, INC. NO BID San Felipe, TX ' VAN WATERS & ROGERS NO RESPONSE Mobile, AL BETZ DEARBORN NO RESPONSE. Slidell, LA JONES CHEMICAL NO RESPONSE Mobile, AL It is recommended to accept the low bid of INDUSTRIAL CHEMICALS, Birmingham, AL with all specifications being met. Dan McCrory, Water & Sewer Dept. Wayne Smith, Purchasing Agent Councilmember Gentle moved to accept the low bid of Industrial Chemicals, Birmingham, Alabama, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously. 2580 13 November 2000 (Bid tabulations for the Fairhope Justice Center are on next page) Councilmember Gentle moved to accept the low bid of W. E. Davis & Sons Const. Co., Inc., Daphne, Alabama, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously. w z CD C m 3 M m Bid Tabulation Form CD CD Project: FAIRHOPE JUSTICE CENTER Fairhope, Alabama Bid Date: 7-Nov-00 2:00 PM CST Com- Acknow- Soil Exca- pacted Li- Secur- ledge Add vation- Fill - Bidder cense # ity 1, 2 & 3 Base Bid Alt. 1 Alt. 2 Alt. 3 Alt. 4 Alt. 5 cubicYd CubicYd TOTAL Construction Time 300 Days W.E. Davis &Sons Const. Co., Inc. 20325 Fidelity Yes $2,000,000 $5.40 $8.49 (365*) Deduct: $195,200 *Post -Bid Request Total Base Bid $1,804,800 $67,000 $14,800 $12,600 $5,000 $21,900 $1,926,100 A.E. New, Jr., Inc. 20733 Hartford Yes $1,980,000 $25.00 $25.00 300 Days Deduct: $0 Total Base Bid $1,980,000 $63,000 $7,200 $15,000 $4,700 $16,000 $2,085,900 Seargent Major Construction Co. 9167 RLI Yes $1,852,700 $3.75 $9.50 365 Days Deduct: $0 Total Base Bid $1,852,700 $59,403 $6,360 $13,814 $6,623 $14,504 $1,953,404 Stuart Contracting 22457 USF&G Yes $1,974,000 $4.00 $7.00 420 Days Deduct: $14,300 Total Base Bid $1,959,700 $64,000 $11,700 $26,700 $10,700 $7,700 $2,080,500 Trademark Construction, Inc. 15911 Fidelity Yes $2,077,769 $5.08 $8.60 420 Days Deduct: $0 Total Base Bid $2,077,769 $78,943 $11,560 $16,339 $8,308 $14,831 $2,207,750 The undersigned does hereby certify that the above(o7ma8 is the true and accurate re Its of the bids opened n th referenced date for the referenced project. WALCOTT AD S VERNEUILLE ARCHITECTS, INC. Date N Ln 00 r 2582 13 November 2000 (Bid tabulations for the Fairhope Detention Equipment are on next page) Councilmember Quinn moved to accept the low bid of Southern Sash Supply Company, provided all specifications are met. Seconded by Councilmember Gentle, motion passed unanimously. Bid Tabulation Form Project: DETENTION EQUIPMENT CONTRACT Fairhope Justice Center Fairhope, Alabama Bid Date: 7-Nov-00 10:00 AM CST Acknowledge Add Base Bidder License # Security 1 Bid Remarks DID NOT BID Cornerstone Detention Products, Inc. DID NOT BID Pauly Jail Buildinq Companies Southern Sash Supply Company 19138 YES YES $339,851.00 The undersigned does hereby certify that the above is A true and accurate rejujtI4 the bids opened on the referenced date for the referenced project. ADAMS VERNEUILLE ARCHITECTS, INC. 2J r W Z O C r*1 3 O m N O O O IV tT1 2584 13 November 2000 Councilmember Ford moved to pay bills as presented. Seconded by Councilmember Quinn, motion passed unanimously. Meeting was duly adjourned at 6:23p.m. Tim thy M. ant, Nkayor Geniece W. Johnson i Clerk