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HomeMy WebLinkAbout07-21-2020 Regular MeetingFairhope Airport Authority Agenda July 21, 2020 4:30 pm in the Council Chambers City Hall -161 North Section Street Fairhope, AL 1. Call to Order by the Chairman -Joe McEnerney. 2 . Determination that there is a Quorum for the mee t ing 3 . Approval of the Authority Minutes for the June 16 , 2020 regular meeting . 4 . Fairhope Airport Authority Operations -Chip Groner a. Runwa y Status b. Revie w of NOTA MS issu ed c. Update on Runway / Tax iw ay lig hts , signage and the REI L and PAPI operations 5 . Discussion of the construction of hangars by the Authority -Don Lagarde a. Review of the revised East side Terminal plan b. Inputs to the financial model for the Authority 's development of hangars(i.e. number of hangars to be built , construction cost , hangar rents , interest rate ect .) c . Update on the collection of deposits for hangars d . Approval of request for Aeronautics Bureau/ AL-DOT funding to build T-hangars e. Financing of the hangars 6 . Attorney 's Report -Josh Myrick a. Update on negotiations with tenants for ground lease on east side of Airport b. Discussion / Approval of a 40 year lease term 7 . Continental Aerospace Technologies report a. Update on the disposal on abandoned aircraft at the Airport Fairhope b. Discussion of having fob and card access to the south and north gates c. Replacement of the Wind Sock -$5 ,600 d . Repairs to south hangar roof/ skylights -$1 ,650 8 . Engineer's Report -Hank Eubanks a . Grant applicat ion to the Aeronautics Buried for the east side T-hangars 9 . Acceptance of 2020-2021 AIP grant -$611 ,000 10 . Update on the rework of the Authority 's website 11 . Discussion of the long range plan for the build-out and operation of the east side a. Self-service fuel on the east side 12 . Treasurer's Report -Amy Pearson a. Review of the Authority 's financial operations for June b. Review of expenses associated with "Maintenance Building/ Facility " and "Grounds Maintenance" in June c. Authority budget for 2020-2021 d . Use of the $69 ,000 CARE Act grant e. Update on the refinancing the Authority 's $6 ,895 ,629 debt (matures 9/01/2023 @ 2 .19%) 13. Other Business 14. Comments from the Public -Limited to three (3) minutes per individual 15. Adjournment Schedule of Future Meetings: August 18 1 2020 (Note: Regular meetings are on the 3 rd Tuesday of each month at 4:30 pm in the Council Chambers at City Hall, 161 North Section Street, Fairhope, AL.) Minutes of Fairhope Airport Authority July 21, 2020 The Fairhope Airport Authority met July 21, 2020 at 4:30PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Don Lagarde, Will Bruce, Chip Groner, and Vince Boothe. Jack Burrell attended remotely. Amy Pearson was absent. Also present was Josh Myrick, Attorney. Cynthia A Boothe took the minutes. The Minutes of the June 16, 2020 meeting were considered and approved with a motion by Chip Groner, second by Vince Boothe and unanimously passed. Fairhope Airport Authority Operations: Chip Groner stated that the runway status is good, all lights are working, and the only NOTAM is concerning the windsock that blew over during a storm. A new windsock has been ordered. Discussion of the construction of hangars by the Authority: Don Lagarde stated that he has a list of 42 possible hangar tenants and 19 of them have made deposits to secure spaces. He felt that the Authority needs to build 20 T-hangars to accommodate the prospective tenants. Hank Eubanks went over the revised East Side Terminal Plan and answered questions from the Authority. Vince Boothe made a motion to accept the revised East Side Terminal Plan, second by Chip Groner and unanimously passed . Don Lagarde made a motion to build 20 T-hangars, second by Will Bruce and unanimously passed . Joe McEnerney stated that over the next month he and Amy Pearson will update the financial projections to support the construction of the new hangars . Attorney's Report: Josh Myrick stated that he feels that the prospects for ground leases for lots Pl0 and Pll are moving forward with leases if the prospective tenants can obtain them for 40-year terms on the hangars. After a lengthy discussion, a motion was made by Will Bruce to grant leases to the proposed tenants for Pl0 and Pll for 40-year terms at a rate of $0.30 per square foot. Both proposed hangar are larger than 11,500 square feet. In the future, hangar leases for smaller (less than 11,500 square feet} or different types of hangars will be negotiated individually for price, term and conditions consistent with a goal of not economically discriminating against future tenants. There was a second by Don Lagarde. Joe McEnerney, Don Lagarde, and Will Bruce all voted "Aye", Vince Boothe and Chip Groner voted "Nay"'. The motion passed Continental Aerospace Technologies Report: Update on the disposal of the abandoned aircraft at the Airport: Joe McEnerney stated that the aircraft has been sold and is waiting to be picked up. Discussion of having fob and card access to the south and north gates: Joe McEnerney stated that the card access system will be in the FY2020-2021 budget. Replacement of the Windsock: Joe McEnerney asked for a motion to replace the Windsock that was broken during a storm. Chip made a motion to replace the Windsock for up to $4,500.00, second by Vince Boothe and unanimously passed. Repairs to south hangar roof/skylights: Joe McEnerney made a motion to repair/cover the skylights damaged during a storm in the south hanger for $1,650.00, second by Don Lagarde and unanimously passed. Engineer's Report: Grant Application to the Aeronautics Bureau for the East Side T-hangars: Hank Eubanks stated that the application is completed and is waiting for the Mayor Wilson's electronic signature. Acceptance of 2020-2021 AIP grant for $611,000.00: Joe McEnerney asked for a motion to accept the grant. Vince Boothe made a motion to accept the 2020- 2021 AIP grant for $611,000.00, second by Chip Groner and unanimously passed. Update on the rework of the Authority's website: Don Lagarde stated that he and Ben Montgomery are meeting with an individual at the Airport about updating the website. He also stated that Ben had taken some new pictures to add to the content of the website. Discussion of the long range plan for the build-out and operation of the East Side: Self-service fuel on the east side: Joe McEnerney stated that there has been discussion in the past about self-service fuel on the East Side. After a group discussion it was decided that a self-service fuel facility is not something the Authority wants to pursue at this time. Treasurer's Report: Joe McEnerney said the financials are in good shape and went over the maintenance and repairs. He also stated that Amy Pearson was working on the budget for 2020-2021. He asked the Authority members to let him or Amy know of any capital expense items that needs to be included in the new budget. Joe McEnerney stated that the $69,000.00 grant from the CARES Act has been received and will be held in reserve until the Authority decides how they want to use it. Joe McEnerney stated that Amy Pearson has looked into refinancing the Authority's $6,895,629.00 loan and he and Amy feel the Authority should wait until the Fall before trying to refinance at a better interest rate. Other Business: Joe McEnerney stated that he has a plaque for Bill Pennington in recognition of his service to the Authority over the years and the Authority wishes to recognize and thank him for his service. Joe also stated that the Authority has been invited to the opening of Alan Goldberg's hangar on August 7, 2020 and urged the Authority members to attend. Will Bruce inquired about how Fairhope Hangar Partners (Don Hansen's group} was progressing. Don Lagarde said Mr. Hansen had applied to the Fairhope Building Department for the permit. Hank Eubanks stated that Mr Hansen told him that he may not want to build the hangars exactly as the City will require, so Vince Boothe made a motion for Hank Eubanks to send Erik Cortinas, the City of Fairhope Building Official, a copy of the plans that were submitted to him for Erik's review. Hank also stated that he would also call Erik and talk to him about the permit application. A second was made by Chip Groner and was unanimously passed . There being no further business, the meeting was adjourned with a motion by Will Bruce, second by Chip Groner and unanimously passed.