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Home My WebLink About05-19-2020 Regular MeetingCommittee: Date & Time: Place: Subject: Public Meeting Notice Fairhope Airport Authority Tuesday, May 19, 2020 at 4:30 p.m. Council Chambers 161 North Section Street General Discussion Notice must be stamped, dated and initialed before posted on bulletin board. Fairhope Airport Authority Agenda May 19, 2020 4:30 pm in the Council Chambers City Hall -161 North Section Street, Fairhope, AL 1. Call to Order by the Chairman -Joe McEnerney . 2. Determination that there is a Quorum for the meeting 3. Approval of the Authority Minutes for the March 17 , 2020 regular meeting . 4 . Fairhope Airport Authority Operations -Chip Groner a . Runway Status . b. Review of NOTAMS issued c. Update on Runway/ Taxiway lights , signage and the REIL and PAPI operations 5. Review "After Action Report " for the of the CJM convention and Presidential Fly-In 6 . Approval to accept the $69 ,000 CARES Act FM grant a. Use of CARES Act funds 7. Discussion of the development of hangars by the Authority -Don Lagarde a. Inputs to the financial model for the Authority 's development of hangars (i.e cost to construct hangars , hangar rents , interest rate ect.) 8. Attorney 's Report -Josh Myrick a. Update on negotiations with tenants for ground leases for east of Airport 9. Continental Aerospace Technologies report a. Temporary change in Airport Operating hours (7:00am-6:00pm) b. Update on the disposal on abandoned aircraft at the Airport Fairhope c. Continental Aerospace 's response to COVID-19 d. Discussion of having fob and card access to the south and north gates e . Management changes at Continental Aerospace f. Patching of pavement adjacent to North T-hangar 10 . Engineer's Report -Hank Eubanks a. Approval of 2020 AIP grant application (100% FM funded $550 ,000 / $611 ,000) b. Acceptance of contractor for 2020 AIP grant -Access Road extension c. Acceptance of contractor for 2020 AIP grant -Apron Pavement Maintenance d . Review and approval for Volkert to update Airport Layout Plan 11. Updating the Authority 's website 12 . Treasurer's Report -Amy Pearson a . Review of the Authority 's financial operations for March and April b. Review of expenses associated with "Maintenance Building / Facility" and "Grounds Maintenance" in March and April c. Update on the refinancing the Authority 's $6 ,895,629 debt (matures 9/01/2023 @ 2 .19%) 13. Other Business 14. Comments from the Public -Limited to three (3) minutes per individual 15. Move to Executive Session Economic Development of the Airport and potential leasing of Airport land or sales Executive session pursuant to 36-25A ?(a) (6) and (7) Land leases and Commerce I Trade secrets 16 . Adjournment Schedule of Future Meetings: June 15, 2020 (Note: Regular meetings are on the 3rd Tuesday of each month at 4:30 pm in the Council Chambers at City Hall, 161 North Section Street, Fairhope, AL) Minutes of Fairhope Airport Authority May 19, 2020 The Fairhope Airport Authority met May 19, 2020 at 4:30PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Vince Boothe, Don Lagarde, Will Bruce, Amy Pearson, and Chip Groner. Jack Burrell was absent. Also present was Josh Myrick, Attorney. Cynthia A Boothe took the minutes. The Minutes of the March 17, 2020 meeting were considered and approved with a motion by Will Bruce, second by Amy Pearson and unanimously passed. Fairhope Airport Authority Operations: Chip Groner reported that the runway status is good and all lights knocked out by a lightening strike have been replaced. He then stated that a NOTAM is still in place but will be removed . Review "After Action Report" of the CJAA convention and Presidential Fly-In: Nick Van Houghton reported that everything went smoothly with a good turn out and fuel sales. Approval to accept the $69,000.00 CARES Act FAA grant: Joe McEnerney stated that the Airport Authority is scheduled for a FAA CARES Act grant for $69,000 .00. A motion was made by Vince Boothe to accept the grant, second by Chip Groner and unanimously passed . After a group discussion it was decided that the Authority would wait until the grant is received to decide how the grant funds are used. Discussion of the development of hangars by the Authority: Don Lagarde stated that several hangars are going to be built on the southwest corner of the Airport by a private investor (i.e . Fairhope Hangar Partners). Don also reported the Airport Authority would like to build several T-Hangars and are looking at needed infrastructure including, roads, fire hydrant, water and sewer lines, and gates. He also stated that he ~lans to commission a sign advertising the availability of the hangars. Vince Boothe has been working on construction costs and timelines for building the Authority owned T-hangars . Attorney's Report: Josh Myrick had no report about negotiations with tenants for ground leases for the East Side. He also stated that a settlement from the insurance company has been received to cover repairs to the damaged fence on Bishop Road. Zach McNeil said he was interested in building a 100' by 110' hangar on the Airport's east side After discussion, a motion was made by Vince Boothe to go forward with negotiations for a lease with War Birds East, second by Don Lagarde and it unanimously passed. Continental Aerospace Technologies report: Nick Van Houten introduced Steve Bourdeau, the new Global Customer Service Manager for Continental Aerospace Technologies. He will be helping to improve the operations on the flight line and in the engine shop. Steve spoke about his background and experience and that he looked forward to working with the Authority. Nick stated that the flight tracker is up and running and he is able to do weekly reports on departures /arrivals at the airport. There was a discussion about having fob and card access to the north and south gates and eventually the east gate. Joe McEnerney suggested that a security committee be formed to decide the best course of action and Don Lagarde suggested that he and Damian Field would the work on the committee. Joe McEnerney asked if there was any progress in the disposal of the abandoned aircraft. Nick stated that he has a bill of sale from a gentleman who wants to turn it into a playground for his kids and he has 30 days to remove the aircraft from the airport. Engineer's Report: Hank Eubanks and Jordan Stringfellow from Volkert Engineering presented the FAA grant application and asked for approval by the Authority for the submission of the grant application for the extension of the access road and the seal coat for the southwest ramp . Vince Boothe made a motion to pursue the submission of the grant application and to allow Joe McEnerney as Chairman of the Airport Authority to sign all documents required for the application, second by Chip Groner and unanimously passed. Hank then outlined the process for updating the Airport layout Plan (ALP) and for the engineering evaluation of the strength of the runway. After a group discussion a motion was made by Vince Boothe to appoint Volkert Engineering as the contractor for the updating the ALP and for the runway testing, second by Will Bruce and unanimously passed. Updating the Authority's website: Will Bruce reported that the website is being updated by Ben Montgomery and other volunteers and asked for input from the Authority members if they see any changes that need to be made or additional information added. Treasurer's Report: Amy Pearson reported that the financials are in good order although income is a little less than what was projected. She also stated that she is still watching the interest rates and will probably bring a proposal to refinance the Authority's loan for a lower interest rate in the Fall. Comments from the public: Don Hansen stated that the Fairhope Hangar Partners project is moving forward and they are receiving bids for their project. He also expressed thanks to Hank Eubanks for helping him with layout plans. Will Bruce introduced Carsten Bulle and asked the Board to add him to the advisory committee. Mr Bulle then spoke about his background and experience in aviation. Move to Executive Session: Josh Myrick asked for a motion to move into Executive Session. A motion was made by Vince Boothe to move into executive session, second by Chip Groner and unanimously passed by roll call vote. The Authority then went into executive session concerning the economic development at the Airport and potential leasing of Airport land or sales . Executive session pursuant to 36-25A 7(a) (6) and (7} Land leases and Commerce/Trade secrets The Authority members went into Executive Session at 5 :36PM and returned to the Council Chambers at 6:17 PM . There being no further business a motion was made by Joe McEnerney to adjourn the meeting at 6 :20PM, second by Chip Groner and unanimously passed. Joe J}[!/!/v, ~ Submitted by Cynthia A Boothe