HomeMy WebLinkAbout01-22-1979 Regular Meeting37
STATE OF ALABAMA X
COUNTY OF BALDWIN X
The City Council, City of Fairhope, Alabama met in regular
session at the City Administration Building, 387 Fairhope Avenue
Fairhope, Alabama 36532, at 7:00 p.m., Central Standard Time,
on Monday, 22 January 1979.
Mayor James P. Nix presided and called the meeting to order.
City Clerk Evelyn P. Phillips acted as clerk of the meeting. On
roll call, the following were found to be present: Mayor Nix and
Councilmen David E. Bishop, Henry G. Bishop, Sam E. Box, Sr., Jack
A. Stipes, and Billy Don Wiggins, City Attorney John Duck; and the
following were found to be absent: none. The Mayor stated that a
quorum was present and that the meeting was open for the transaction
of business.
Minutes of January 8th and 9th (adjourned regular session) and
January 16th meetings were duly approved with the request that the
January 16th special session waiver be amended to show the two addi-
tional items of business transacted at that time by unanimous con-
sent.(The purchase authorization for two calculators and the salary
increase for Utilities supervisor Aubrey Legendre.)
The Mayor then stated that at an adjourned regular session of the
Mayor and Council held on January 9, 1979, for the purpose of receiv-
ing and opening sealed bids for the purchase from the City of $400,000
principal amount of its General Obligation Public Improvement Bonds,
dated 1 December 1978, the Mayor and City Council adopted Ordinance
No. 631 awarding the sale of said Bonds to Joe Jolly & Co., Inc., at
a dollar amount of $400,000 with a total interest cost to the City of
$127,500. After adjournment, the Mayor and Council were informed that
said bid of Joe Jolly & Co., Inc., would not comply with the require-
ments set forth for bids in the City's official invitation for bids.
After consulting with bond counsel and the City's financial advisor,
the Mayor and•Council determined it could not waive the irregularity
in' the bid and decided to award the sale of the said bonds to the next
lower bidder, Sterne, Agee & Leach, which bid was at a dollar amount
of $400,000 with a total net interest cost of $128,760. Thereupon, the
"good faith" check of Joe Jolly & Co., Inc., was returned to Joe Jolly
and Co.,Inc., and Sterne, Agee & Leach was informed by the City's fin-
ancial advisor that their bid for the said bonds had been accepted by
the City.
The Mayor then introduced Ordinance No. 632, an Ordinance amending
Ordinance No. 631 to reflect the sale and award of the Bonds to Sterne,
Agee & Leach at a total net interest cost of $128,760 and a dollar price
of $400,000.
0
RK
(22 January 1979)
Councilman Box moved that the rules be suspended and unanimous consent
be given for immediate consideration of and action on the said ordinance,
which motion was seconded by Councilman Stipes, and upon the same being
put to vote the following vote was recorded:
YEAS NAYS
Mayor Nix
Councilmen Henry Bishop NONE
David Bishop
Sam E. Box
Jack Stipes
Don Wiggins
The chairman thereupon declared that the motion for unanimous consent
for immediate consideration of and action on the said ordinance had been
unanimously carried. Councilman Stipes thereupon moved that the said
ordinance be finally adopted, which motion was seconded by Councilman
Wiggins, and upon the motion being put to vote the following vote was
recorded:
YEAS NAYS
Mayor Nix
Councilmen Henry Bishop NONE
David Bishop
Sam E. Box
Jack Stipes
Don Wiggins
The chairman thereupon announced that the motion for adoption of
Ordinance No. 632 had been unanimously carried.
Councilman Box moved to have City Engineering Consultant H.S. St. John
draw up a selling price to Daphne for gas used over their allotment.
Seconded by Councilman Henry Bishop, motion passed unanimously.
Mayor Nix reported that, in order to comply with Auditor's requests
concerning Work Orders, it would be necessary to make some changes in
the handling of the Work Orders. After discussion, it was decided
to price out all Work Orders at cost(for purposes of capitalization)
and to use a set mark-up of 10% on materials and 100% on labor on
those items to be billed to customers. Labor rates would be the actual
pay rate of each imployee, including fringes. The mark-up on Labor
would cover whatever equipment was used, the relatively low mark-up
on materials would actually be more of a handling charge since most
of the materials would still belong to the Utility system. Materials
with a set price, such as meters, would still be billed at their set
price. Councilman Stipes moved that these changes be introduced in
resolution form at the next meeting. Seconded by Councilman Ed Bishop
motion passed unanimously.
Councilman Wiggins moved to have new Beach Decals prepared for use this
year, Orange for In Town and Green for Out -of -Town. Seconded by
Councilman Stipes, motion passed unanimously.
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(22 January 1979)
39
Mayor Nix then presented a Certificate of Appreciation to Mrs.
Stephanie Montgomery for her many hours of work on the Recreation
Board and expressed everyone's best wishes for her and her family
in their new Ft. Collins, Colorado, home.
Mayor Nix reported that people had been questioning the presence
of our meter readers around their homes, etc., and suggested such
concern could be cleared up if Meter Readers were provided with
uniforms.No.action was taken.
The following sealed bids were opened on a Pick-up Truck for
the Gas Department:
Thomas
Pontiac
$
5,552.56
Steber
Chevrolet
$
5,382.76
Moyer
Ford
$
5,392.22
Gaston
Ford
$
5,276.56
Gulf Chrysler
-Plymouth -
Dodge
(2 bids) Dodge D150
$
5,686.43
Dodge D100
$
5,467.25
Councilman Box moved to accept the low bid, Gaston Ford at $5,276.56,
provided all specifications are met. Seconded by Councilman Wiggins,
motion passed unanimously.
Councilman Stipes moved to advertise for bids from interested
purchasers for the old Backhoe and the old Red Dump Truck, request-
ing a minimum of $2500 on the Backhoe, and reserving the right to reject
all bids. Seconded by Councilman Ed Bishop, motion passed unanimously.
Councilman Henry Bishop moved to pay bills as presented. Seconded
by Councilman Wiggins, motion passed unanimously.
Meeting was duly adjourned.
APPROVED
AJ
a
ATTEST