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Home My WebLink About03-17-2015 Regular MeetingMinutes of the Fairhope Airport Authority March 17, 2015 The Fairhope Airport Authority met March 17, 2015 at 4:30PM in the Delchamps Suite, Room 1, in the Civic Center at 161 N Section St. Present: Charles Zunk, Chairman; other members present: Joe McEnerney, Pam Caudill, Rod Platt and Jack Burrell. Present also was David Bagwell, attorney, and Bill Ross, Continental Motors. Cynthia A Boothe took the minutes. The minutes of the February 19, 2015 meeting were considered and approved on a motion by Rod Platt, second by Jack Burrell and unanimously carried. Status of ground leases for corporate hangars: Charles Zunk stated that a lease agreement has been signed with Cedar Creek to build a corporate hangar and after the plans are approved by the City of Fairhope and the Airport Authority building may begin. He also stated that he has been in contact with another party who may be interested in leasing the other lot available for a hangar. Update on "The Academy": Charles Zunk stated that there are still a few loose ends that need to be addressed before the final sign off with the contractor but it should only be a few more weeks. He also stated that the Grand Opening ceremony for the Academy has been scheduled for Saturday, May 2, 2015. Governor Bentley and other dignitaries have been invited and there will be aircraft and displays among the activities for the day. Update on FY2014 AIP Grant construction: Charles Zunk stated that the construction work has been completed and that the FAA and the State have completed their inspections. The Airport Authority can now move forward to apply for the next grant for the next phase of construction. Update on PNC bond issue: Charles Zunk stated that the proceeds of the recent land sales which totaled $457,000.00 was paid toward the principal of the loan making the remaining balance $8,000,629.00. On March 1, 2015 the regular annual payment of $270,000.00 was made and that will further reduce the remaining balance on next month's financials. Resolution regarding possible alternate date for April meeting, because of Tuesday April 21't being High School Open House at the Academy (5pm-7pm): After a group discussion it was decided that the meeting in April would have a short agenda and would not interfere with the open house so no action was taken. Discussion of June, 2015 Air Race Classic: Pam Caudill stated that the plans for the Air Race Classic are going well with many activities planned and the downtown merchants have been very supportive in promoting and donating for the various activities planned for the weekend. Her committee will also contact the Governor's office to invite him to the awards banquet and also to be a speaker. Pam then made a motion with a second by Joe McEnerney to have the Airport Authority pay up to $1,000.00 for vertical banners in downtown Fairhope to help promote the event. After a group discussion the motion was withdrawn until more information on the cost of the banners could be presented. Treasurer's Report: Joe McEnerney stated that the financial report is in good shape and the figures are correct. After the agenda items were addressed Chairman Charles Zunk recognized a visitor, Andrew Orahoske of 7336 Monk Road. Mr Orahoske stated concerns over the number and height of military training flights in his neighborhood. Rod Platt and Charles Zunk recognized Mr Orahoske's concerns and explained that the Airport Authority has no control over the use of the airport for military training flights as it is a federally funded airport and then suggested procedures for reporting low flying planes. I There being no further business, the meeting was adjourned. C L RESOLUTION AND CERTIFICATION FOR FY2015 AIP GRANT REVISED APRIL 21, 2015 On April 21, 2015 the Fairhope Airport Authority hereby rescinds its 11/18/2014 "Resolution And Certification For FY2015 AIP Grant", and now instead Resolves and Certifies: 1. That the Fairhope Airport Authority authorizes its Chairman to make applications for grant funding for its FY2015 AIP Project 3-01-0029-017-2015 described as "Construct apron, Phase 2; improve airport drainage". Total project cost is expected to be $687,317. Funding assistance of $618,585 (90%) shall be requested from the Federal Aviation Administration; funding assistance of $34,366 (5%) shall be requested from the State of Alabama Department of Transportation; and funding of $34,366 (5%) shall be provided by the Fairhope Airport Authority. 2. That the Chairman of the Fairhope Airport Authority is authorized to sign any related forms, documents and contracts to fund, construct, and complete the FY2015 AIP Project on behalf of the H. L. Sonny Callahan Airport. 3. That the Fairhope Airport Authority is authorized to enter into an airport improvement funding agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, for the purpose of undertaking a project to make improvements at the H. L. Sonny Callahan Airport, with partial funding provided by the State of Alabama. 4. That any agreements be executed in the name of the Fairhope Airport Authority, attested by the Attorney of the Fairhope Airport Authority, and the seal of the Fairhope Airport Authority affixed thereto. 5. That the authority of the Fairhope Airport Authority to enter into contracts with the State of Alabama has been reviewed by the Attorney of the Fairhope Airport Authority, and in his opinion, the Fairhope Airport Authority is duly authorized to commit the Fairhope Airport Authority to an agreement with the Alabama Department of Transportation. 6. That the Fairhope Airport Authority has already accumulated and set aside its local matching share of funds amounting to $34,366 required for this Project. 7. That the Fairhope Airport Authority has already accumulated and set aside an amount up to an additional $34,366 in the event that grant funding from the State of Alabama Department of Transportation is less than the anticipated 5% of project cost. U.S. Department of Transportation Federal Aviation Administration March 20, 2015 Mr. Charles R. Zunk, Chairman Fairhope Airport Authority Post Office Box 429 Fairhope, AL 36533-0429 Re: AM Project in FY 2015 Dear Mr. Zunk: Airports District Office 100 West Cross Street, Suite B Jackson, Mississippi 39208- 2307 This fiscal year, we expect to fund the following project for $618,585.00 at the H. L. "Sonny" Callahan Airport and are asking that you get started now. The planned Federal participation rate is 90 percent. Project Items Construct apron, Phase 2; improve airport drainage Safety Plan: Your proposed FY 2015 project includes development on the airside of your airport and will require submission of a safety plan. If you have not already submitted your safety plan, please do so as soon as possible. You should file your plan electronically at https://oeaaa.faa.gov/oeaaa/extemal/portal.jsp. Make sure you indicate that the construction is "on airport" so it will be coordinated with this office. Plans and Specifications: A certification of the plans and specifications is required for all construction and equipment purchase projects. A review of the plans and specifications will be required for certain construction and equipment purchase projects,. Your program manager will coordinate with you when plans and specifications review is required. SAM Registration: All grant recipients must be registered in the System for Award Management (SAM), formerly CCR, and the correct DUNS number shown on all project applications. Registration must be renewed annually at https://www.sam.gov. You are registered in SAM under DUNS 071935902. Your registration in SAM is current to November 19, 2015. It is important that you take all actions that will enable you to submit a grant application for your project by July 15, 2015, so please work closely with your Program Manager, Mr. Kevin L. Morgan at 601-664-9891. Sincerely, Rans D. Black Manager e-copy: Mr. Bobby Odom ALDOT