HomeMy WebLinkAbout03-19-2013 Regular Meeting121
Minutes of the Fairhope Airport Authority
March 19, 2013
The Fairhope Airport Authority met Tuesday, March 19, 2013, at 4:30 p.m. in the Delchamps Room,
City Building, 161 N. Section Street.
Present: Chuck Zunk, Chairman. Members: Rod Platt, Pam Caudill, Charlie Bassett, Joe McEnerney, Jack
Burrell. Also present were Erik Cortinas, COF Building Department and David Bagwell, Attorney. Gayle
Fogarty, City Executive Assistant took the minutes. Absent: Howard Hadley and James Gillespie.
The minutes of the February 19, 2013 meeting were considered and approved on a motion 1st by Rod
Platt, 2nd by Charlie Bassett were approved and unanimously carried.
Update on Facility Upgrades & Maintenance of Public Safety Hangar — Erik Cortinas updated the group
on the project. Erik reviewed the plans of the building and answered a few questions. There was general
discussion as far as requirements of the building. Chairman Zunk asked if sprinklers on the 1s` and 2nd
floor would be required, Erik confirmed that was not necessary. Joe McEnerney asked how much it was
going to cost, Erik responded by stating it depends on how it is being paid for by Turn Key, City of
Fairhope acting as General Contractor, and also if a certain amount is spent, then the COF is required to
bid the work out. Chairman Zunk informed Erik that the Airport Authority signed a lease with the State
of Alabama. The State provided $20,000 for this project and has already paid the Airport Authority, who
will pay for this project. Chairman Zunk added that he would prefer the COF act as the General
Contractor on this project and sub -contract out what is needed, although if the COF feels more
comfortable with the Turn Key that is fine too. Erik added that the COF will likely act as General
Contractor and sub -contract the framing, pluming and have the COF Electric Department provide in -kind
services. Supplies will be purchased by the COF and will be reimbursed by the Airport Authority.
Angel Flight — Guest Al Wilson, Fairhope resident informed the group that he works with Angel Flight.
He offered his services to the Airport Authority if needed, as he works with others to offer flights to
individuals with medical needs. Al would like to establish a better relationship within the Fairhope
aviation community.
Discussion of Board Membership — Chairman Zunk informed the group that Charlie Bassett and Howard
Hadley's 6 year term will expire in March 2013. Chairman Zunk asked the group if they were in approval
of him submitting these two people for reappointment, if everyone agreed, he would provide a letter to
Mayor Kant and Jack Burrell. A motion was made, 1' by Rod Platt and 20d by Pam Caudill to submit
Charlie Bassett and Howard Hadley names for reappointment for another 6 year team on the Airport
Authority were approved and unanimously carried.
Report on Festival of Flight — Charlie Bassett updated the group on the festival of flight, he said at this
time no military commitments have been made, due to sequestration. Charlie stated that he can work
with civilians on the show with static displays, if no military commitments become available. He added
that he is working with Amy Dial of the Eastern Shore Chamber of Commerce on a potential sponsorship
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list. Charlie also asked the group, if they know anyone that might have a sponsorship lead, please let him
know. Allison and Colton Coil are handling the marketing of this event. Charlie added that the budget
needs to be modified; Chairman Zunk had concerns of the quality of the event. Charlie added that if the
event doesn't come together at the level or quality needed then the Festival of Flight will be cancelled.
The date of the Festival of Flight is set for September 28, 2013.
Advantage Sites Program- Rod Platt updated the group on the advantage sites program stating the he
spoke to Lee Lawson. He said, things are moving slowly, Lee Lawson is in full support. Lee Lawson
informed Rod that he would have Lee Johnson contact him soon to discuss what needs still needs to be
done.
Update on The Academy At Fairhope- Charlie Bassett provided an updated for the group on this
project. He stated that he put together a request for qualifications and received from 18 interested
parties. Divided the project down into 3 scopes of work:1. Geo Technical Work, 2. Design of Parking
Lot/Civil Work and Site around the building, 3. Architectural Work on the Building and Landscape
Architect, once they were reviewed, the following were chosen to address each scope of work needed.
Geo Technical Work will be completed by Geo-Technical Engineer & Testing, Civil Work & Site will be
completed by Neel Schaffer in Mobile, and Architectural Building and Landscape work will be completed
by WHLC Architecture in Fairhope. Meetings are set to discuss with each company for this week, once
that is complete then all the companies and the Baldwin County Board of Education will meet to discuss.
Joe McEnerney informed the group that BBVA Compass was chosen as the Bank of Record. Chairman
Zunk shared with the group the process of how the contract with the bank will work; he stated
everything is moving along as expected. Charlie added that the Baldwin County Board of Education
would like to be in the building by January 2014
Update on the East Side Project- Chairman Zunk informed the group that the airport has finished the
environmental assessment. Now, they have to go through the posted notice process. Chairman Zunk
also stated that the fiscal year of 2010-2011 projects have been closed. He also added that no updates
from the FAA on the 2013 project.
Treasurer's Report- Joe McEnerney provided the group with the treasurer's report, the group reviewed
and had general discussion.
New Business- Rod Platt provided the group with a proposal for the logo and website, the proposal was
from J. Thomas Advertising. There was discussion of the economic development this would offer to the
area.
There being no further' usi4ss, the meeting was adjourned by acclamation at 5:28 p.m.
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BE IT RESOLVED by the Board of Directors (herein called the 'Board") of the
Fairhope Airport Authority, a public corporation under the laws of the State of Alabama (herein
called the "Authority") as follows:
WHEREAS, the Authority owns and operates a public airport within the
City of Fairhope, Alabama, known as the H.L. "Sonny" Callahan Airport (herein
called the "Airport"); and'
WHEREAS, the Board has determined that it is necessary, desirable and
in the public interest that the Authority design, construct, acquire, install and
equip certain capital improvements, for the establishment of a public aviation
training facility, together with other improvements having an estimated cost of
approximately $2,500,000 (herein called the "Improvements"); and
WHEREAS, it is estimated that the Authority will issue one or more
series of bonds (herein collectively called the 'Bonds") pursuant to a plan of
financing for the purpose of providing funds to pay the costs of the
Improvements, and it is expected that the aggregate principal amount of the
Bonds will not exceed $2,500,000; and
WHEREAS, the Authority expects to incur certain costs to be paid out of
the construction account of the Board in connection with the design, acquisition,
construction, installation, and equipping of the Improvements prior to the issuance
of the Bonds, and the Authority intends to allocate a portion of the proceeds of the
Bonds to reimburse the Authority for certain of the costs incurred in connection
with said design, acquisition, construction, installation, and equipping of the
Improvements paid prior to the issuance of the Bonds.
NOW, THEREFORE, BE IT RESOLVED, that (i) the Authority hereby declares that
it intends to allocate a portion of the proceeds of the Bonds to reimburse the Authority for
expenditures incurred after the date that is no more than sixty (60) days prior to the date of the
adoption of this Resolution, but prior to the issuance of the Bonds, in connection with the design,
acquisition, construction, installation, and equipping of the Improvements; and (ii) this
Resolution is being adopted pursuant to the requirements of the Internal Revenue Code of 1986,
as amended (herein called the "Code"), and Treasury Regulations Section 1.150-2(e)
promulgated thereunder, and
BE IT FURTHER RESOLVED, that the Board hereby authorizes and designates the
Chairman of the Board to declare official intent on behalf of the Authority from and after the
date hereof for purposes of and pursuant to Treasury Regulations Section 1.150-2 promulgated
under the Code.
CITY OF FAIRHOPE AIRPORT AUTHORITY
GOVERNMENTWIDE FINANCIAL STATEMENTS
MEASUREMENT FOCUS - ECONOMIC RESOURCES
ACCRUAL BASIS OF ACCOUNTING
FISCAL YEAR AND MONTH ENDING MARCH, 2013
BALANCE SHEET
ASSETS
CHECKING ACCOUNT
FNB CERTIFICATE OF DEPOSIT
CITIZEN'S CERTIFICATE OF DEPOSIT
BANKTRUST CERTIFICATE OF DEPOSIT
FNB CONSTRUCTION ACCOUNT
PNC OPERATING ACCOUNT
PNC CONSTRUCTION ACCOUNT
FAA PROJECT
LAND AND CONSTRUCTION IN PROGRESS
CAPITAL IMPROVEMENTS
ACCUMULATED DEPRECIATION
DEFERRED EXPENSE - BOND ISSUE
TOTAL ASSETS
LIABILITIES
2010 PNC LOAN-DEFEASE 2007 ALLIED IRISH LETTER OF CREDIT
CAPITALIZATION
RETAINED EARNINGS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT
NET EARNINGS
TOTAL LIABILITIES AND CAPITALIZATION
INCOME STATEMENT
REVENUES
FUEL SALES
CITY OF FAIRHOPE APPROPRIATION
T HANGER RENT
BIG HANGER RENT
OFFICE RENT
INTEREST INCOME
FAA GRANT
TOTALREVENUES
EXPENSES
INSURANCE
PROPERTY TAX
TRAVEUDUES/MEETINGS
BANK FEES
LEGAL
PROFESSIONAL SERVICES
OFFICE AND GENERAL
SUPPLIES
MAINTENANCE
EQUIPMENT MAINTENANCE
MISCELLANEOUS
ANNUAL AMORTIZED BOND ISSUE EXPENSE
ANNUAL DEPRECIATION EXPENSE
IMPROVEMENTS
DEBT SERVICE -BOND PAYMENT
DEBT SERVICE -INTEREST EXPENSE
ELECTRICITY
TOTALEXPENSES
NET EARNINGS
CURRENT MONTH
319.16
36,916.67
4,800.00
14,700.00
23.74
25,486.00
82,245.57
12,930.00
1,500.00
10,149.08
84.35
ENDING BALANCE
103,190.69
107,000.00
82,435.97
210,889.55
245,230.89
170.00
11,886,327.56
13,376,707.70
(2,881,277.93)
26,847.32
23,157,521.75
8,935,000.00
1,667,240.00
12,494,658.20
60,623.55
23,157, 521.75
YEAR TO DATE
6,405.08
285,374.02
28,465.52
546.00
44,100.00
1,056.75
75,398.00
441,345.37
12,930.00
57.92
9,000.00
21,227.28
676.11
- 20,907.95
240,000.00
11,553.70
836.12
277,053.25
(194,807.68)
240,000.00
69,856.06
6,066.50
380,721.82
60,623.55
Rose Fogarty, Finance Director
7/11 /2013