HomeMy WebLinkAbout08-15-2024 Personnel Board Meeting MinutesCITY OF FAIRHOPE
Personnel Board Meeting
7:00 A.M. August 15, 2024
161 N Section Street
Fairhope, AL 36532
Present were:
Members: Chairman Genie Frazier; Terry Ullrich; Rob Stankoski; Jake O’Neil; Mayor Sherry
Sullivan; Human Resource Director Hannah Noonan; Safety Coordinator Donnie Grice
The meeting was called to order at 7:00 a.m.
The minutes of the June 27th meeting were approved
Hannah Noonan discussed a personnel handbook provision. She proposed adding a borrowed
sick leave provision. Employees can donate personal or sick paid leave to fellow colleagues in
dire need that have exhausted all paid leave. There is an approval process in place to ensure
that all cases are legitimate. Donations can be made employee to employee and supervisor to
employee and are anonymous. Employees cannot solicit hours and can only make requests
through HR. There was a motion to approve that was seconded to recommend this provision to
the city council.
Hannah discussed the new Utilities Public Relations Coordinator position. This salaried position
will oversee external communications, outreach, emergency communication and social media
relations related to utilities. Mayor Sullivan hopes this is a segway for an outage management
system that exclusively manages utility issues 24/7. There was a motion to approve that was
seconded to recommend this position to council.
The newly created Assistant Lift Station Superintendent was discussed by board members. This
position will help limit overflows within the stations. The lift station department is currently
working 24/7 and dealing with many challenges and needs this position to organize and support
the current staff to carry some of the weight for the team. There was a motion to approve that
was seconded to recommend this position to council.
The Staking Technician pay grades were discussed by Hannah and the board. The position is
currently in grade 6 and the proposal is to move it to grade 9. This pay grade is more
appropriate with surrounding municipalities and more in line with the heavy skill set
requirements. There was a motion to approve that was seconded to recommend this pay grade
change to council.
Safety Coordinator Donnie Grice updated the state of safety in the city. As of this meeting the
payout of workers’ comp claims is $93,892. Last year, this time it was $138,894. A difference of
over $45,000. It was announced that Donnie will be leaving his position with the city. The board
thanked him for his service.
Hannah announced that the city is closer to going live with the new timekeeping system. This
will help hold supervisors accountable for proper timekeeping procedures.
Genie is continuing to search to fill the vacancy on the board.
Board members made final comments.
A motion was made, and a second to adjourn.
Sincerely,
Jake O’Neil
Personnel Board Secretary