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HomeMy WebLinkAbout11-13-2006 Regular MeetingThe Fairhope Airport authority met Monday, November 13, 2006 at 10:10 AM at the City Administration Building, 161 North Section Street. Present: Colton Coile, Chairman; Members Chuck Zunk, Ken Knutsen and Joe McEnerney. April Westervelt, Assistant City Clerk. Absent: Mike Ford, Mike Baugh, Jim Garrett, and Betty Rivenbark, Recording Secretary. The minutes of October 10, 2006 meeting were duly approved as written. Request for Special FBO status — Kel Jones, Regional Sales Manager/Southern Region with Columbia Aircraft Manufacturing Corporation, submitted a written request for special FBO status. Mr. Jones submitted a deposit for one (1) hangar and indicated an interest in one (1) of two (2) office buildings. Mr. Jones discussed the background of Columbia Aircraft Manufacturing Corporation. Mr. Jones also discussed what the plans for the company are in Fairhope. In which, a demo plane will be onsite at the H.L. "Sonny" Callahan Airport at all times and he will meet most clients at their location, but some clients will be coming to the office at the H.L "Sonny" Callahan Airport. Mr. Zunk made the motion to accept Columbia Aircraft Manufacturing Corporation (Kel Jones) request for special FBO status and authorize Chairman Coile to negotiate a lease for one of the two office buildings. Mr. Knutsen seconded the motion and it carried unanimously. 10:25 AM Mr. Mike Ford arrived. End Cap Leases — Mr. Zunk discussed end cap leases and the financial obligation of finishing the inside of the buildings. Mr. Zunk stated if anyone has ideas to get with Chairman Coile as he is negotiating the leases. Airport Authority Member — Chairman Coile reported that Jim Garrett resigned last week. Chairman Coile stated that Mayor, Timothy M. Kant received Mr. Garrett's resignation, but he was not sure if the Mayor has accepted the resignation. Chairman Coile stated that Charlie Basset has expressed a desire to be on the Airport Authority. Mr. Knutsen made a motion to recommend Charlie Basset to the Mayor to replace Jim Garrett as long as Mr. Basset resigns from the Board of Adjustments and Appeals first. Joe McEnerney seconded the motion and it carried unanimously. T-Hangar Status — Mr. Zunk reported that out of sixteen (16) spaces there are fourteen (14) live deposits and two (2) available units. Mr. Zunk discussed that the North Hangar is almost complete and received all materials for the South Hangar. Mr. Zunk discussed that the Hangars will not be rentable until the blacktop is complete. The expected completion date for the blacktop is January/February 2007. Mr. Zunk made the motion to approve the "T" Hangar Rental Agreement as presented with insurance requirements minus the rental charge (item 2). An attorney has reviewed the agreement and discussion on the rental rate is still needed in order to have the rate be market driven. Mr. Knutsen seconded the motion and it carried unanimously. Runway Construction — Chairman Coile reported that the runway was accepted and construction closed. Chairman Coile stated that the edges did not meet requirements and there was a problem with sod growing. Chairman Coile stated that Mobile Asphalt found another way to sod around the runway and finished it last week. Mr. Zunk stated that it looks great. Publication for Engineer — Mr. McEnerney made the motion to terminate the current contract with Barge Wagner. Mr. Zunk seconded the motion and it carried unanimously. Chairman Coile is to send a letter of termination to Barge Wagner. Mr. Zunk reported that from the publication for engineer two (2) bids were received: Goodwyn, Mills and Cawood and Volket and Associates. Mr. Zunk stated that he opened the bid tabulations in front of Secretary Betty Rivenbark. At a later date Mr. Zunk and Mr. Coile independently evaluated the bids using a matrix scoring system. The evaluations were distributed during today's meeting to everyone. The following criteria was used to evaluate and rank the submitted qualifications: 1. Capability to perform services as described in this notice (20 points). 2. Recent experience in airport projects comparable to the proposed projects (20 points). 3. Knowledge of FAA and ALDOT Aeronautics Bureau regulations, policies and procedures (15 points). 4. Knowledge of the airport and the general geographic area (15 points). 5. Key personnel's professional background and availability for the proposed projects (15 points). 6. Finn's reputation, location, and references (15 points). There was discussion on why only two (2) bids were received. It was discussed that the Alabama Department of Transportation gave the information to their contacts and the publication ran in the newspaper. Mr. Knutsen inquired how the engineering company would be paid. Chairman Coile stated that per the contract the engineering company would be paid based on time and expenses. Mr. Zunk made the motion to designate Volkert and Associates as the Airport Authority Engineering Firm. Mr. Knutsen seconded the motion and it carried unanimously. 2007 AIP — Chairman Coile reported that a resolution is on the City Council agenda for the ramp construction and terminal area study, to be done by Volkert. Chairman Coile stated that Alabama Department of transportation has expressed an extreme interest in the project and the money would come mostly from Federal and State funds. There was discussion on who would operate the terminal. Mr. Zunk stated that generally the primary FBO operated the terminal, but no determination has been made at this time. 2 Mr. Ford made the motion to authorize Mayor Kant and the Fairhope Airport Authority to make application in the amount of $114,673.00 for airport improvement funding assistance from the State of Alabama Department of Transportation, for the purpose of undertaking an project to make improvements at the H. L. "Sonny" Callahan Airport. The Federal portion shall be $108,939.34 and City and State will be responsible for $2,866.83 each. Mr. Zunk seconded the motion and it carried unanimously. Mr. Ford made the motion to Authorize Mayor Kant and the Airport Authority to execute an agreement between the City of Fairhope and Volkert & Associates, Inc. to provide professional services related to the construction of Access Taxiways and Approach Aprons at H. L. "Sonny" Callahan Airport. Mr. Zunk seconded the motion and it carried unanimously. McGowin Property — Mr. Ford gave the status of the appraisals. The two submitting appraisers have chosen a third appraiser. Chairman Coile excused Ford from the meeting at 11:15 AM. Safety and Security Plan — Mr. Zunk stated that there was nothing to discuss at this time. 2007 Festival of Flight — Chairman Coile stated that Airboss has been contracted to do the liaison work, waivers, safety briefings and running the show. The budget and sponsorships were discussed. Lease of Airport to Authority — Authority Attorney, David Bagwell, has worked with Mobile Airport for several years. It was discussed that Mr. Bagwell stated that the proposed lease was not acceptable and that he would rewrite the lease so that the Airport Authority will acquire the property instead of leasing the property. It was discussed that it is best to transfer the assets. Mr. Bagwell will be in contact the City of Fairhope. Select Bank and Establish Account — Mr. Ford joined via phone conference. Chairman Coile stated that the Airport Authority needed to pick a bank and select a bank account. Mr. Zunk made a motion to select First National Bank. Mr. Knutsen seconded the motion and it carried unanimously. ABSTAIN — McEnerney. Mr. Zunk made the motion to go into executive session. Chairman Coile seconded the motion and it carried unanimously. The Airport Authority went into Executive Session at 11:30 AM. They came out of Executive Session at 11:45 AM. Mr. Zunk made the motion to authorize Chairman Coile to negotiate a rate and retainer with David A. Bagwell, Airport Authority Attorney. Mr. McEnerney seconded motion and it carried unanimously. Mr. Zunk made the motion to authorize Chairman Coile to negotiate an agreement with E.P. Pebbles, Jr. for the purpose of special council for the separation of the City of Fairhope and the Airport Authority, Bond Issues and Rates. Mr. McEnerney seconded the motion and it carried unanimously. Bond Issue — Chairman Coile stated that a conference call was being set up with Bob Young, with Frazier -Lanier. Chairman Coile stated that he would like all Airport Authority members to be present on the call but did not know when it will be held. Mr. McEnerney stated that he could set up the call, which would allow everyone to dial an 800 number and then a code to join the call. Chairman Coile appointed Mr. McEnerney to set up the phone conference. Tenant Charges — Mr. McEnerney made the motion to implement a $0.04 per gallon flowage fee in which Teledyne will collect and remit on a monthly bases a statement and check to the Airport Authority via the City of Fairhope, PO Drawer 429, Fairhope, Alabama 36533. Mr. Knutsen seconded the motion and it carried unanimously. There was discussion regarding having an accountant to handle these reports. Chairman Coile stated that the treasure of the Authority (Mr. McEnerney) should handle reports. The Airport Authority will also need to meet with the City of Fairhope Treasure, Nancy Wilson, to find out how the Airport Authority accounts are set up. There being no further business to come before the Airport Authority the meeting duly adjourned at 12:00 PM. Ap it Westervelt M