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HomeMy WebLinkAbout08-07-2024 Fairhope Public Schools Commission Meeting MinutesFairhope Public Schools Commission August 7, 2024 Fairhope East Elementary School Members present: Tricia Gunnells, Paul Hannon, Joe Kelley, Carrie Mackey, Danielle Mashburn - Myrick, Shaunda Matthews, Carrie Mclemore, Miranda Schrubbe Members absent: David Johnson Principals and school staff present: Christina Stacey, Spencer Segrest -Fairhope East Elementary; Jenny Breazeale -Fairhope West Elementary; Tonya Harrelson -J. Larry Newton Elementary; Angie Hall, Shawn O'Conner -Fairhope Middle; Jon Cardwell -Fairhope High Joe Kelley called the meeting to order and the May 8th meeting minutes were approved. Amendments to 2024-2025 school year funding requests were presented, discussed and voted on. All detailed requests are attached . Jon Cardwell requested changes on behalf of Fairhope High, adding line items for band, choir, dance , engineering, IB history supplemental texts, AP history supplemental texts, and funding to cover half of IB test fees . All items in this set are to be funded with 3-mill money {see below for breakdown). Additional request was made for funding for a hall pass system , to be funded from K-1 monies, also noted below. Danielle Mashburn -Myrick made a motion to approve changes in Fairhope High 's funding request; Carrie Mclemore seconded and motion passed. Fairhope High ACT Prep $73,000 Math/ ACT Prep $86,000 English $76,000 Math/ ACT Prep $86,000 Business Ed $86,000 Business Ed {For CCRS} $86,000 Dance $80,000 Band $10,000 Choir $5,000 Dance $5,000 Engineering $5,000 IB History, Supplemental Texts $2,800 AP History, Supplemental Texts $2,200 ½ IB Test Fees $8,000 Total $611,000 Using K-1 Monies Hall Pass System $2,000 Angie Hall requested changes on behalf of Fairhope Middle, adding an additional intervention language arts position, a regular language arts position, removing one instructional aide, adding an in-school suspension tutor, and funding for institutional level dues for CLAS professional organization. Slight changes are also requested for salary amounts for the intervention math teachers and the social worker positions . Danielle Mashburn-Myrick made a motion to approve changes in Fairhope Middle's funding request; Carrie Mclemore seconded and motion passed . Fairhope Middle 2 Intervention Math Teachers $170,000 1 Intervention Language Arts Teachers $85,000 3 Language Arts Teachers $224,000 1 Instructional Aide $35,000 Professional Development $25,000 Academic Opportunity 30 hrs./week $31,000 Social Worker $85,000 In-School Suspension Tutor $20,000 Institutional CLAS Dues $1,200 Total $676,200 Tonya Harrelson requested a change on behalf of J. Larry Newton, adding funding for institutional level dues for CLAS professional organization. Danielle Mashburn-Myrick made a motion to approve change in J. Larry Newton's funding request; Carrie Mclemore seconded and motion passed. J. Larry Newton Elementary Instructional Coach -Math Specialist $94,000 Instructional Coach -Literacy/Technology $78,000 STEAM Instructor $90,000 Intervention Teacher/Coordinator $100,000 Social Worker $80,000 5 Instructional Paraprofessionals $210 .000 2 Part -time Instructors $73,639 Institutional CLAS Membership $1,200 Total $726,839 Christina Stacey requested changes on behalf of Fairhope East, adding funding for substitute teachers (used during professional development time), camera software, Haggerty teacher manuals, and Starfall, Generation Genius and AR (see below for breakdown). Danielle Mashburn-Myrick made a motion to approve changse in Fairhope East's funding request; Carrie Mclemore seconded and motion passed. Fairhope East Elementary STEAM Coach $80,000 Part-time Interventionist $26,000 5 P/T Interventionist -Reading/Math $95,000 Math Coach $90,000 Full-time Interventionist $76,000 Full-time Interventionist $68,000 Instructional Coach $92,000 ELL Interventionist $91,000 Full-time Paraprofessional $35,000 Institutional CLAS Membership $1,200 Kagan Cooperative Learning Conference $10,550 Augmented Reality Sandbox $9,000 Mindfulness/Wellbeing -Session 2 $2,000 Sensory Sculptures for Pirate Paradise $5,593 SPIRE Materials $1,342 ESGI Subscription (for progress monitoring) $1,476 Literacy Act Portfolio Materials $260 Enhancement of Literacy Materials $3,746 Substitute Teachers (for professional development time) $22,000 Camera Software $1,300 Haggerty Teacher Manuals $300 Starfall, Generation Genius, and AR $7,900 Total $719,767 There was a brief discussion about nominations for positions on the commission that will be open in 2025. Commission members will meet in September to discuss and consider candidates, planning to have any appointments and reappointments made by city council prior to January. The meeting was adjourned at 4:50 p.m. The next meeting is scheduled for Wednesday, September 4th and Fairhope Middle. Respectfully submitted by Miranda Schrubbe Attendance YTD 2024 1/3 2/7 Tricia ---p P.J. p p David p p Joe p p Carrie M . p p Danielle A(E) p Shaunda A(U) p Carrie Mc. p p Miranda p p 3/6 4/3 5/8 8/7 ---p p p ---p p p ---p p A(E) ---p p p ---p p p ---p p p ---p p p ---p A(E) p ---p p p Title of Position/Item ACT Prep Math/ACT Prep English Math/ ACT Prep Business Ed Business Ed Dance Line Items: Band Choir Dance Engineering 18 Texts History Supp Texts AP World History Supp Texts 1/2 I B Test Fees Total : K-1 Purchase Monies: Hall Pass System Total used from 60,000 Projected cost 73,000 86,000 76 ,000 86 ,000 86,000 86,000 80,000 10,000 5,000 5 ,000 5,000 2,800 2,200 8 ,000 611 ,000 2 ,000 2,000 Job Description Benefit to students/academic enhancement Renewal. Renewal. Renewal. Renewal. Renewal. Marketing for CCRS Elect i ve Course to increase CCRS percentage Dance I-IV Added Fine Arts Elective Amended Funding Requests from Fairhope Middle School Fairhope Public School Commission /3 Mill Referendum SchoolYear:2024-2025 Attachm ent/additional dat a f or : Title of Position/Item i Projected Job Benefit to students/academic I j Cost Description enhancement 2 Intervention Math i $170 ,000 .00 Renewal 1 Intervention Language $ 85,000 .00 Renewal Arts 13 Language Arts ; I$224,ooo.od [New (1 comes from 2 instructiona l I i13 ide exchange)] I 11 Instructional Aides1 I 1$3s,ooo.oo' rDeleted 2 instruction aides i ~ [ ~xchange for 1 language arts, Profess ional Development i $ 25 ,000.00 Renewal Academic Opportunity 30 I $31 ,000 .00 Renewal hrs./week ! I Social Worker I $as,ooo.oo Renewal In School Suspensio n ! $25,ooo.od New I Htuto ~ ! Institutional Due s [ ~1,200.00 [New We are asking for our membership I I to the CLAS professional organization to be paid for by 3 mil funds . This is where we participate and engage in professional development for administration, gain PLUs, and join a community of continued learning f i Total $681,200.00 • Spoke with Mr. Kelly and John Wilson regardin g t he ex change of 2 instruct io nal aides for 1 language arts teacher. • Would like to add a tuto r for 3 days to avoid st udents from falling behind in c l as swor k = changes School Summary: Funding Requests from_J.Larry Newton Elementary Fairhope Public School Commission 3 Mill Referendum School Year: 2024-2025 Below are requests to the 3 Mil Commission for the approximate $726,839.00 designated for improving academics. Title of Position/Item Cost Job Description Benefit to students/academic enhancement Instructional Coach: $94,000 Math Specialist Position • Professional Development Math Specialist K-6 • Math Professional Learning Community (Same as last year.) • Coaching Cycles (Tonya Lynn) • STEAM/Literacy Night Instructional Coach: $78,000 Literacy Specialist • Professional Development Literacy & Technology Coach-Position • Literacy Professional learning Upper Grades Community • Coaching Cycles (Same as last year .) • Technology/EMINTS Lessons and (Sarah Saltee) Support • Google Classroom Support • STEAM/Literacy Night Elementary Teacher: $90,000 STEAM Lab Instructor, • STEAM Lab Instructor STEAM Lab Instructor teach lessons , and model • STEAM/Literacy Night for teachers in order for • STEAM Professional Learning (Same as last year.) them to incorporate Commiunity (Laura Ruth Hunter) STEAM into their daily • STEAM Fair lessons . • STEAM Lessons • Pelican's Nest • Grant Writing • Model STEAM Lessons • Help assist STEAM Certification process • Coordinate Use of Outdoor Classroom Elementary Teacher: $100,000 Intervention Coordinator • Extra Support in reading and math Intervention Teacher for struggling students • Intervention Groups (Same as last year .) • Intervention Schedules (Erica Lee) • Research and Resources • Intervention Professional Learning Community Social Worker $80,000 Social Work • Collaborate with School Personnel (Same as last year.) • Make Home and Community Visits (New Hire) • Perform So ci al and Env ironmental Assessments • Assist in the Identification of At-Risk Students • Document all Client Contacts and Interventions to Develop Individualized Interventions • Collaborate with Referrals to Community Agencies • Act as a Mentor when Appropriate , through Individual and Small Group Contact • Assist with the Crisis Prevention and Intervention, as Needed from bcbe.org website Instructional Paras Temp (5) $210,000 Paras will work with • Assist Students with Grade Level students in small groups Instruction . (Last year there were 4 and/or individually to • Assist Struggle r s with Gap Skills Instructional Paras so this is an support academic • Support Teacher in Second Delivery increase of 1 Instructional instruction and/or • Build Confidence of Students in Orde r Pa r a.) behavior interventi on. t o Help Students Achieve Higher They will support Academic Standards (Alyson Newsome, Sandra teachers with instruction • Decrease Teacher :Student Ratio and Nolan , Brantley Pierce, Jennifer Baggett, and new hire) in the classroom. Assist w ith Behavior Needs 1 para will assist with • Assist with ELL Support/Translation translating and ELL • Help Students that have been support in classrooms . 1 Removed Temporarily from the para will assist with Regular Classroom due to behavior intervention. Inappropriate Behavior with Academ ics 2 Part Time Instructors $73,639 Part Time Reading & Math • Extra Support i n Reading and Ma t h Instructors for Struggling Students (Same as last year.) • Intervention Groups (Hope Sawyer and Dana Bowers) Institutional CLAS $1200 We are asking for our membership to the Membership CLAS professional organization to be paid for by 3 mil funds. This is where we participate and engage in professional development for administration, gain PLUs, and join a community of continued learning. Total : $726,839 .00 Note: J. Larry Newton has $70,029.50 in carryover. Funding Requests from Fairhope East Elementary Fairhope Public School Commission /3 Mil Referendum SchoolYear:2024-2025 School Summary: Fairhope East identified reading and math as areas in need of improvement as based on the ACAP reading and math scores. We intentionally seek to help those who score below grade level by providing additional time and focused intervention each week. Additionally, we identified the concept of STEAM as a cross-curricular experience based on hands -on engagement , discovery, and the scientific method -Ask -Imagine -Plan -Create -Improve. Below are requests to the Commission for Fairhope Schools for the approximate $719,667 designated for improving academics. Title of Position/Item Cost Job Description Benefit to students/academic enhancement STEAM Coach $80,000 .00 STEAM In structor The STEAM Lab and STEAM Instructor integrates Science , Technology, Engineering, Art, and Math into cohesive, interdisciplinary learning experiences for students. The STEAM Instructor works in collaboration with all teachers at Fairhope East to provide Project- Based Learning and instructional support to master the standards being taught . STEAM at FEES is accessible and inclusive for all students and the STEAM lab fosters a culture of curiosity, exploration , and innovation among students. The STEAM teacher forges partnerships with many businesses , organizations , and experts in the STEAM field to provide authentic learning experiences, mentorship opportunities , and resources for teachers and students. Part-Time Interventionist $26,000.00 Reading Intervention/3rd The role of the Intervention teacher at Grade LAPS Fairhope East is to provide targeted support and instruction for any student who struggles academically in the area of Reading, specifically 3 rd grade. The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers in gaining additional data . While we are under the Literacy Act, we have found the need to assign one PTI to the 3 rd Grade students who require additional intervention, assessments, and documentation . Part -Time Interventionist $19,000.00 Reading/Math Enriches and provides guided practice for Intervent ion the discipline of reading and comprehension Part-Time Interventionist $19,000 .00 Reading/Math Enriches and provides guided practice for Intervention the discipline of reading and comprehension Part-Time Interventionist $19,000.00 Reading/Math Enriches and provides guided practice for Intervention the discipline of reading and comprehension Part-Time Interventionist $19,000.00 Reading/Math Enriches and provides guided practice for Intervention the discipline of math Part-Time Interventionist $19,000.00 Reading/Math Enriches and provides guided practice for Intervention the discipline of math Math Coach $90,000.00 Math Coach The Math Coach at Fairhope East involves the following responsibilities: assessment and progress monitoring, individualized support, professional development, data analysis, and communication with teachers and stakeholders. The Math Coach works with teachers and students to provide individualized support and instruction, which benefits Fairhope East as a whole. Fu II-time Interventionist $76,000.00 Intervention The role of the Intervention teacher at Fairhope East is to provide targeted support and instruction for any student who struggles academically in the areas of Math and/or Reading . The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers to determine what best supports our learners. We want our students to reach their full potential academically and the Interventionist plays a very important role in doing so. Full-time Interventio nist $68,000.00 Inte rvention The role of the Intervention teacher at Fairhope East is to provide targeted support and instruction for any student who struggles academically in the areas of Math and/or Reading . The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers to determine what best supports our learners . We want our students to reach their full potential academically and the Interventionist plays a very important role in doing so. Instructional Coach $92 ,000.00 Instructional Coach The Instructional Coach at Fairhope East supports teachers in improving their instructional practices and ultimately enhancing student learning outcomes . The Instructional Coach models lessons, participates and guides with co-teaching, provides feedback and data analysis , and participates in PLCs with the teachers. Additionally, she establishes coaching cycles to provide ongoing support and guidance over time to address specific instructional challenges or goals . ELL Interventionist $91,000 .00 The role of the ELL Interventionist is to provide targeted support and instruction to students who are learn i ng English as a second language. With intentional, specific small group instruction using research -based strategies, the ELL Interventionist focuses on language development, academic skills, and content-area knowledge . Our ACAP scores show the subpopulation of Hispanic/ ELL/Limited English Proficiency performing below proficient standards. The ELL Interventionist also serves other FEES students through Reading and Math Intervention, but the priority would be our ELL population . This person is fluent in Spanish and trained in various Reading programs to implement intervention (SPIRE, Phonics l 't, LETRS) Full Time $35,000 .00 With the constantly evolving needs of our Paraprofessional student population , we feel it is necessary for an additional full-time paraprofessional unit to help serve various populations . We have many students entering school with identified needs , and being able to provide intervention at an early age is extremely beneficial. Institutional CLAS $1200.00 We are asking for our membership to the Membership CLAS professional organization to continue to be paid for by 3 mil funds . This is where we participate and engage in professional development for administration, gain PLUs, and join a community of continued learning. Kagan Cooperative Learning $10,550 We would like for 10 teachers and 2 Conference administrators to attend the Kagan Cooperative Learning Conference in Orlando in July. This interactive workshop focuses on Kagan structures that increase academic achievement, improve ethnic relations , enhance self-esteem , create a more harmonious classroom climate, reduce discipline problems , and develop student socia l skills and character virtues . The breakdown of registration costs for 10 teachers and 2 admin is as follows : Registration Fee & materials: $10,550 Augmented Reality Sandbox $9,000 The Augmented Reality Sandbox is a great tool for teaching about mapping, topography, and for students to learn to visualize in 3D. An augmented reality is an interactive, dynamic educational tool to help understand mapping, topography, watersheds, natural hazards, and more! It uses a motion sensor and computer software to map contour lines onto the sand that adjust to the elevation levels of the sand in real-time. This will be in our STEAM Lab , which impact all students at Fairhope East. htt12s:LLwww . you tu be .comLwatch ?v=CE 1B7tdGCwO Mindfulness and Well -Being, $2,000 The Mentoring for Well-Being and Session 2 Mindfulness Team from Auburn University would be happy to come back to lead the faculty in the second part of the presentation focused on practicing and maintaining teacher and administrator well -being . The school would provide them lodging for their stay. Sensory Sculptures for the $5,593 .00 Having a multi-sensory environment in Pirate Paradise schools is beneficial for both teachers and pupils as it provides a two-way learning process . External spaces can provide opportunities for observation, i nvestigation and problem-solving and form a flexible facility often more readily adaptable to change in user requirements than the building itself. They can offer a stimulating environment su ited to practical activities from which many pupils, especially those with special needs, can benefit. SPIRE Materials $1 ,342 .00 We need consumable SPIRE materials, which is the county/state-approved resource for dyslexia intervention. We would like to continue using these materials but need to order new workbooks. The total cost of these materials would be approximately $1,342 (including shipping). Th is would include 38 readers and 38 workbooks . The workbooks and readers are consumable and must be reordered yearly . ESGI Subscription $1476.00 This is an online platform for progress monitoring, assessing , and data collection. The kinderga rten teachers use it to assess mastery of the standards and t r ack progress . Literacy Act Portfolio $260 .00 We are in need of materials to build Materials Literacy Act Portfolio binders for our third -grade teachers. The state requires that we keep sufficient data that supports student promotion to fourth grade . In order to do so we need file folders , copy paper, b i nders, and dividers . Enhancement of Literacy $3746.00 Having an organized, functional book Materials room is important for all K-6 teachers. We are in need of some items to enhance our literacy center mate ri als such as zipper pouches, labels , libib subscription , and decodable books. Substitutes $22 ,000 While teachers are participating in various Professional Development sessions : LETRS training, data meetings, and Problem -Solving Teams (PST), we will need substitute s i n order for them to attend . Camera Software $1300 With the addition of the new camera system, which significantly enhances viewing capabilities, we are in need of additional software to ensure optimal viewing and student safety. Heggerty Teacher Manuals $300 Heggerty Teacher Manuals are wide ly used in early literacy instruction, particularly for phonemic awareness. These manuals provide structured lessons to help teachers implement Heggerty's phonemic awareness curriculum effectively Starfall, Generation Genius, $7900 Starfall is an educational program and AR designed t o help young learners, particu lar ly in preschoo l through early elementa ry grades, develop foundational literacy skills . It is widely used in classrooms and homes to support reading and language development. Generation Genius is an educational platform designed to enhance science and math learning for students from kindergarten through middle school. It provides a range of resources that aim to make STEM (Science, Technology, Engineering, and Mathematics) education engaging and accessible. The Accelerated Reading program is designed to help students improve their reading skills more quickly than traditional methods . This program focuses on increasing reading speed, comprehension, and retention.