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HomeMy WebLinkAbout07-19-2005 Regular MeetingSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The Airport Authority of the City of Fairhope, met in regular session at 8:00 a.m., Fairhope City Administration Building, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday,July, 19, 2005. Present were Colton Coile, Mike Ford, Joe McEnerney, Chuck Zunk and Jim Garrett, and Acting Secretary, Tyron Hoskins. There being a quorum present, Colton Coile called the meeting to order. The minutes of the June 14, 2005, were duly approved as written. Mr. Coile stated that he would like to present to Dr. Colonel Susan Mason a plaque recognizing her 15 years of dedicated services to the Airport Authority. They also discussed having a reception or dinner in her honor. Mr. Alan Thames, with Barge, Waggoner, Sumner & Cannon, Inc., stated that they would be glad to assist with any cost associated with the plaque and the dinner. Mike Ford made a motion to accept the following resolution. Seconded by Joe McEnerney. RESOLUTION RESOLVED that the Fairhope Airport Authority appoint Colton Coile to the position of Chairman; and, FURTHER RESOLVED that the Fairhope Airport Authority appoint Mike Baugh to the position of Vice -Chairman; and, FURTHER RESOLVED that the Fairhope Airport Authority appoint Charles Zunk to the position of Secretary; and, FURTHER RESOLVED that the Fairhope Airport Authority will review, endorse, and/or modify these selections at least annually. Chuck Zunk made a motion to accept the following resolution. Seconded by Jim Garrett. RESOLUTION RESOLVED that the Fairhope Airport Authority establish these liaison responsibilities: 1. IDB/BCED Liaison 2. FAA/AAB Liaison 3. FBO Liaison Airport Authority July 19, 2005 Page —2- 4. Law Enforcement Liaison 5. Crestview/Neighbor Liaison FURTHER RESOLVED that the Fairhope Airport Authority select among its members (excluding the City Council ex officio member) a primary Liaison and secondary Liaison for each liaison responsibility, providing that no member will be more than one primary Liaison nor be more than one secondary Liaison; and, FURTHER RESOLVED that the Airport Authority will review, endorse, and/or modify these selections at least annually. This resolution is intended for the following purposes: • Actively engage all members of the Authority • Create structure compliant with new Sunshine Law • Create natural liaison points for key groups with which the Authority must deal with on a frequent basis • Create a structure designed to educate all members of the Authority regarding the business of the Authority • Facilitate knowledge transfer and continuity as membership changes over time Nothing in this Resolution shall be construed to exclude any member form participation in any topical area of interest to the Fairhope Airport Authority. Nothing in this Resolution shall be construed as establishing committees of the Fairhope Airport Authority. Suggested Responsibility Primary Secondary IBD/BCED Colton Coile Joe McEnerney FAA/AAB Chuck Zunk Mike Baugh FBO Mike Baugh Jim Garrett Law Enforcement Jim Garrett Chuck Zunk Crestview/Neighborhood Ken Knutsen Colton Coile Note: City Council Member on the Airport Authority and the Authority Officers shall be the primary liaison for local government. The Authority discussed amending the charter to read as follows: "The Board of Directors of the Authority shall consist of seven (7) members who shall be elected in the manner and for terms of office as provided by law, at least five of whom shall reside in the City and all of whom shall reside in the Fairhope Police District." Airport Authority July 19, 2005 Page — 3 — This request will be submitted to the July 25, 2005, City Council meeting for approval. The Authority will also submit to the Council their request to appoint Ken Knutsen to the Airport Authority. Mr. Coile called on Alan Thames of Barge Waggoner Sumner and Cannon, Inc. to discuss the status of the airport project. Mr. Thames stated that the runway phase of the project is substantially complete. The contractor is about 75 days over the contract time. He thought that the liquidated damages were around $40,000.00 currently. According to Mr. Thames, the FAA and AAB expect you to assess liquidated damages to liquidate some of the cost. The damages will be deducted from the final invoice. Mr. Thames asked that we not pay Esfeller's final bill without the Airport Authority's approval. A final inspection will be scheduled before Phase I is closed. He also stated that FAA will not close out the project until every invoice has been paid. There is about sixty days remaining on this project. Mr. Thames discussed Phase II of the project, which is repaving the apron and connecting the existing runway to the new runway. The airport may be excluded from the environmental impact study for this phase. Barge Waggoner Sumner and Cannon, Inc. have been asked to reassess the drainage issues out at the airport. There was some flooding during the April 1, 2005 rainstorm. According to Chris Grace with BWSC, they are looking at calculations and are having a surveyor to come out to review drainage. He stated that the existing culvert under the taxi and runway is to small and it doesn't meet City requirements. The FAA standard is for a five year storm. Mr. Grace further stated that a detention pond is needed because the water backs up on the runway six feet higher than runway elevation. This is not acceptable by the FAA. They discussed a recommendation of possibly purchasing property from Mason McGowin. A pre -application to the FAA was prepared for the purchase of other land for future expansion or airport development (hangers, buildings, etc.). Mr. Grace suggested using part of the 100 +/- acres to create a detention pond. This was, in their opinion, the best recommendation. The process per Mr. Thames is as follows: 1. Convince Bureau of Aeronautics and FFA that this project has merit. BWSC will accept responsibility for the drainage issues. 2. Need property at fair market value and not over priced. 3. Need appraisal to certify and assess fair market value. 4. Allow landowner to choose one of the appraisers and the City to chose the second appraiser. Appraiser must be certified. All of these expenses would be reimbursable. They'll estimate cost associated with this project and then submit it to FAA. Mr. Thames stated that the City would need to fund the project and Airport Authority July 19, 2005 Page — 4 — then submit the cost to FAA in order to obtain a grant for reimbursement of expenses. Board member, Mike Ford, inquired as to how much this project would cost. Mr. Thames thought the project would be estimated around $30,000.00, 95 % of which would be reimbursed by FAA if they agree to this project. A meeting will be scheduled with Dr. Eaggerton to further discuss this project. Status Reports: • Crestview — Crestview in need of a large hanger. There was some discussion about Crestview deeding 30 acres to the Airport. • T-Hanger — Status is pending. • Teledyne Lease — Discussed granting them an extension of five more years on their lease. This would be their final extension. Mr. Coile suggested granting them the lease with the following conditions: 1. Amendment 5 — relieves them of FBO responsibilities. 2. Give the Airport back the T-hanger pad This would have to go before the City Council if they agree to this. There being no further business to come before the Airport Authority, the meeting was duly adjourned at 10:00 a.m. Tyron D. Hoskins, Acting Secretary