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Home My WebLink AboutFairhope Public Schools Commission Meeting MinutesFairhope Public Schools Commission May 8, 2024 Fairhope High School Members present: Tricia Gunnells, Paul Hannon, David Johnson, Joe Kelley, Carrie Mackey, Danielle Mashburn-Myrick, Shaunda Matthews, Miranda Schrubbe Members absent: Carrie McLemore Principals and school staff present: Christina Stacey - Fairhope East Elementary; Jenny Breazeale, Caroline Hollowell, Sydney Smith - Fairhope West Elementary; Brandon Clay, Kristie Davis, Erica Lee – J. Larry Newton Elementary; Jon Cardwell – Fairhope High Fairhope City Council – Corey Martin Baldwin County Schools – John Wilson Joe Kelley called the meeting to order and the April 3rd meeting minutes were approved. Amendments to 2024-2025 school year funding requests were presented, discussed and voted on. All detailed requests are attached. Jon Cardwell requested a change on behalf of Fairhope High, removing the previously requested $86,000 for a social worker position. All items in this set are to be funded with 3-mill money (see below for breakdown). Danielle Mashburn-Myrick made a motion to approve change in Fairhope High’s funding request; David Johnson seconded and motion passed. Fairhope High Driver Ed/Health $86,000 ACT Prep $73,000 Math/ACT Prep $86,000 Social Worker $86,000 English $76,000 Math/ACT Prep $86,000 Business Ed $86,000 Business Ed (For CCRS) $86,000 Dance $80,000 Total $659,000 Jon Cardwell requested a separate item to be funded with K-1 money (see below). Danielle Mashburn-Myrick moved to approve request as presented; David Johnson seconded and motion passed. Fairhope High Phone Boxes (to house cell phones in classrooms) $7,000 Total $7,000 Christina Stacey requested a change on behalf of Fairhope East Elementary, removing $19,000 previously requested for one of the part-time reading/math interventionists and adding $68,000 for a second full-time interventionist (see below for breakdown). David Johnson made a motion to approve change in Fairhope East’s funding request; Danielle Mashburn-Myrick seconded and motion passed. Fairhope East Elementary STEAM Coach $80,000 Part-time Interventionist $26,000 5 P/T Interventionist – Reading/Math 5@$19,000 = $95,000 Math Coach $90,000 Full-time Interventionist $76,000 Full-time Interventionist $68,000 Instructional Coach $92,000 ELL Interventionist $91,000 Full-time Paraprofessional $35,000 Institutional CLAS Membership $1,200 Kagan Cooperative Learning Conference $10,550 Augmented Reality Sandbox $9,000 Mindfulness/Wellbeing – Session 2 $2,000 Sensory Sculptures for Pirate Paradise $5,593 SPIRE Materials $1,342 ESGI Subscription (for progress monitoring) $1,476 Literacy Act Portfolio Materials $260 Enhancement of Literacy Materials $3,746 Total $688,167 Baldwin County Public Schools CFO John Wilson presented an update and projecdons for 3-mill revenue for the 2024-2025 school year. Details are aeached. Items of note in the presentadon: • Approximately $3.7M in revenue is esdmated for ’24-’25, a 13% increase aeributed to growth and increasing property values. • Personnel costs have increased over 20% since 2020. • Esdmated unassigned reserve balance is $1,832,739; approximate interest earned on the balance is $58,790 for the current school year. • Aher the final payment from the sale of the K-1 Center is made in June, a balance of roughly $525,000 will remain of those funds. • Mr. Wilson reiterated the commitment of BCPS to ensure that all 3-mill funds will only supplement, not supplant or reduce any countywide funding for 3-mill schools; this is substandated by strict adherence to state and federal reguladons – pardcularly those related to Title I schools and supplandng – and rigorous repordng standards used for both 3-mill and Title I schools. The meeting was adjourned at 5:03 p.m. The next meeting is scheduled for Wednesday, June 5th, 4:30 p.m. at Fairhope East Elementary Respecjully submieed by Miranda Schrubbe Aeendance YTD 2024 1/3 2/7 3/6 4/3 5/8 Tricia --- P --- P P P.J. P P --- P P David P P --- P P Joe P P --- P P Carrie M. P P --- P P Danielle A(E) P --- P P Shaunda A(U) P --- P P Carrie Mc. P P --- P A(E) Miranda P P --- P P Amended Funding Requests from ____FHS____________________ Fairhope Public School Commission /3 Mill Referendum School Year: ___23-24____________ School Summary: This is a request to be taken from K1 Money Below are requests to the Commission for Fairhope Schools for the approximate $400,000 designated for improving academics. Title of Position/Item Cost Job Description Benefit to students/academic enhancement Phone Boxes $7000 Phone cases for each classroom to house phones Free of distraction and more focus. Attachment/additional data for: Funding Requests from Fairhope East Elementary Fairhope Public School Commission /3 Mil Referendum School Year: 2024-2025 School Summary: Fairhope East identified reading and math as areas in need of improvement as based on the ACAP reading and math scores. We intentionally seek to help those who score below grade level by providing additional time and focused intervention each week. Additionally, we identified the concept of STEAM as a cross-curricular experience based on hands-on engagement, discovery, and the scientific method – Ask – Imagine – Plan – Create – Improve. Below are requests to the Commission for Fairhope Schools for the approximate $688,167 designated for improving academics. Title of Position/Item Cost Job Description Benefit to students/academic enhancement STEAM Coach $80,000.00 STEAM Instructor The STEAM Lab and STEAM Instructor integrates Science, Technology, Engineering, Art, and Math into cohesive, interdisciplinary learning experiences for students. The STEAM Instructor works in collaboration with all teachers at Fairhope East to provide Project- Based Learning and instructional support to master the standards being taught. STEAM at FEES is accessible and inclusive for all students and the STEAM lab fosters a culture of curiosity, exploration, and innovation among students. The STEAM teacher forges partnerships with many businesses, organizations, and experts in the STEAM field to provide authentic learning experiences, mentorship opportunities, and resources for teachers and students. Part-Time Interventionist $26,000.00 Reading Intervention/3rd Grade LAPS The role of the Intervention teacher at Fairhope East is to provide targeted support and instruction for any student who struggles academically in the area of Reading, specifically 3rd grade. The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers in gaining additional data. While we are under the Literacy Act, we have found the need to assign one PTI to the 3rd Grade students who require additional intervention, assessments, and documentation. Part-Time Interventionist $19,000.00 Reading/Math Intervention Enriches and provides guided practice for the discipline of reading and comprehension Part-Time Interventionist $19,000.00 Reading/Math Intervention Enriches and provides guided practice for the discipline of reading and comprehension Part-Time Interventionist $19,000.00 Reading/Math Intervention Enriches and provides guided practice for the discipline of reading and comprehension Part-Time Interventionist $19,000.00 Reading/Math Intervention Enriches and provides guided practice for the discipline of math Part-Time Interventionist $19,000.00 Reading/Math Intervention Enriches and provides guided practice for the discipline of math Math Coach $90,000.00 Math Coach The Math Coach at Fairhope East involves the following responsibilities: assessment and progress monitoring, individualized support, professional development, data analysis, and communication with teachers and stakeholders. The Math Coach works with teachers and students to provide individualized support and instruction, which benefits Fairhope East as a whole. Full-time Interventionist $76,000.00 Intervention The role of the Intervention teacher at Fairhope East is to provide targeted support and instruction for any student who struggles academically in the areas of Math and/or Reading. The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers to determine what best supports our learners. We want our students to reach their full potential academically and the Interventionist plays a very important role in doing so. Full-time Interventionist $68,000.00 Intervention The role of the Intervention teacher at Fairhope East is to provide targeted support and instruction for any student who struggles academically in the areas of Math and/or Reading. The Interventionist collects data through various progress monitoriting programs and tools and works with the teachers to determine what best supports our learners. We want our students to reach their full potential academically and the Interventionist plays a very important role in doing so. Instructional Coach $92,000.00 Instructional Coach The Instructional Coach at Fairhope East supports teachers in improving their instructional practices and ultimately enhancing student learning outcomes. The Instructional Coach models lessons, participates and guides with co-teaching, provides feedback and data analysis, and participates in PLCs with the teachers. Additionally, she establishes coaching cycles to provide ongoing support and guidance over time to address specific instructional challenges or goals. ELL Interventionist $91,000.00 The role of the ELL Interventionist is to provide targeted support and instruction to students who are learning English as a second language. With intentional, specific small group instruction using research-based strategies, the ELL Interventionist focuses on language development, academic skills, and content-area knowledge. Our ACAP scores show the subpopulation of Hispanic/ ELL/Limited English Proficiency performing below proficient standards. The ELL Interventionist also serves other FEES students through Reading and Math Intervention, but the priority would be our ELL population. This person is fluent in Spanish and trained in various Reading programs to implement intervention (SPIRE, Phonics 1st, LETRS) Full Time Paraprofessional $35,000.00 With the constantly evolving needs of our student population, we feel it is necessary for an additional full-time paraprofessional unit to help serve various populations. We have many students entering school with identified needs, and being able to provide intervention at an early age is extremely beneficial. Institutional CLAS Membership $1200.00 We are asking for our membership to the CLAS professional organization to continue to be paid for by 3 mil funds. This is where we participate and engage in professional development for administration, gain PLUs, and join a community of continued learning. Kagan Cooperative Learning Conference $10,550 We would like for 10 teachers and 2 administrators to attend the Kagan Cooperative Learning Conference in Orlando in July. This interactive workshop focuses on Kagan structures that increase academic achievement, improve ethnic relations, enhance self-esteem, create a more harmonious classroom climate, reduce discipline problems, and develop student social skills and character virtues. The breakdown of registration costs for 10 teachers and 2 admin is as follows: Registration Fee & materials: $10,550 Augmented Reality Sandbox $9,000 The Augmented Reality Sandbox is a great tool for teaching about mapping, topography, and for students to learn to visualize in 3D. An augmented reality is an interactive, dynamic educational tool to help understand mapping, topography, watersheds, natural hazards, and more! It uses a motion sensor and computer software to map contour lines onto the sand that adjust to the elevation levels of the sand in real-time. This will be in our STEAM Lab, which impact all students at Fairhope East. https://www.youtube.com/watch?v=CE 1B7tdGCw0 Mindfulness and Well-Being, Session 2 $2,000 The Mentoring for Well-Being and Mindfulness Team from Auburn University would be happy to come back to lead the faculty in the second part of the presentation focused on practicing and maintaining teacher and administrator well-being. The school would provide them lodging for their stay. Sensory Sculptures for the Pirate Paradise $5,593.00 Having a multi-sensory environment in schools is beneficial for both teachers and pupils as it provides a two-way learning process. External spaces can provide opportunities for observation, investigation and problem-solving and form a flexible facility often more readily adaptable to change in user requirements than the building itself. They can offer a stimulating environment suited to practical activities from which many pupils, especially those with special needs, can benefit. SPIRE Materials $1,342.00 We need consumable SPIRE materials, which is the county/state-approved resource for dyslexia intervention. We would like to continue using these materials but need to order new workbooks. The total cost of these materials would be approximately $1,342 (including shipping). This would include 38 readers and 38 workbooks. The workbooks and readers are consumable and must be reordered yearly. ESGI Subscription $1476.00 This is an online platform for progress monitoring, assessing, and data collection. The kindergarten teachers use it to assess mastery of the standards and track progress. Literacy Act Portfolio Materials $260.00 We are in need of materials to build Literacy Act Portfolio binders for our third-grade teachers. The state requires that we keep sufficient data that supports student promotion to fourth grade. In order to do so we need file folders, copy paper, binders, and dividers. Enhancement of Literacy Materials $3746.00 Having an organized, functional book room is important for all K-6 teachers. We are in need of some items to enhance our literacy center materials such as zipper pouches, labels, libib subscription, and decodable books. Fairhope 3 Mill Revenue Update and Projections John Wilson 2023-24 projected revenue vs. collected •Property Tax Projected: $3,272,972 •Property Tax Collected: $3,114,718 •$158,254 Off (New software was implemented last year,and homestead exemptions were miscalculated originally then adjusted in the fall) •Probate Tax Projected: $232,888 •Probate Tax Collected To Date: $90,107 (Expecting to collect another $150k). 2023-2024 Projected to Collected Estimated Ad Valorem Abstract (Oct 23 - Sept 24)3,445,234.60 Class I 115,223.40 Class I 115,223.40 Estimated Ad Valorem Abstract (Oct 23 - Sept 24)3,250,881.00 Reassessment Contingencies (5%)172,261.73 Class II 1,757,100.90 Class II 1,757,100.90 Reassessment Contingencies (5%)172,261.73 Estimated Ad Valorem Abstract (2023-2024)3,272,972.87 Class III 2,023,602.48 Class III 2,023,602.48 Estimated Ad Valorem Abstract (2023-2024)3,078,619.27 3,895,926.78 3,895,926.78 Estimated Ad Valorem (2023-2024)3,272,972.87 Exempt 226,786.32 Exempt 510,030.06 Estimated Ad Valorem (2023-2024)3,078,619.27 Estimated Probate (Jan 23 - Dec 23 232,888.00 Admin 223,905.86 Admin 135,014.84 Estimated Probate (Jan 23 - Dec 23 232,888.00 3,505,860.87 3,445,234.60 3,250,881.88 3,311,507.27 Fairhope 3 Mill 2023-2024 2023-2024 Fairhope 3 Mill 2023-20242023-2024 Preliminary Final Projections: Where Do I Get These Figures From? 2023-24 to 2024-25 Projections • We are projecting a significant 13% increase year over year, indicating continued robust financial growth. •Personnel costs are increasing for next year due to a 2% legislative increase and an additional adjustment to the teacher matrix for the starting teachers. •Starting teacher pay has increased by over 20% since the 2020-2021 school year. Estimated Ad Valorem Abstract (Oct 23 - Sept 24)3,250,881.00 Class I 115,223.40 Class I 116,676.42 Estimated Ad Valorem Abstract (Oct 24 - Sept 25)3,690,486.26 Reassessment Contingencies (5%)172,261.73 Class II 1,757,100.90 Class II 2,061,436.74 Reassessment Contingencies (5%)184,524.31 Estimated Ad Valorem Abstract (2023-2024)3,078,619.27 Class III 2,023,602.48 Class III 2,273,573.70 Estimated Ad Valorem Abstract (2024-2025)3,505,961.95 3,895,926.78 4,453,989.36 Estimated Ad Valorem (2023-2024)3,078,619.27 Exempt 510,030.06 Exempt 609,732.84 Estimated Ad Valorem (2024-2025)3,505,961.95 Estimated Probate (Jan 23 - Dec 23 232,888.00 Admin 135,014.84 Admin 153,770.26 Estimated Probate (Jan 24 - Dec 24 244,707.23 3,311,507.27 3,250,881.88 3,690,486.26 3,750,669.18 Fairhope 3 Mill 2023-2024 2023-2024 Fairhope 3 Mill 2024-20252024-2025 •$1.5 million increase since first collected in the 2020-2021 timeframe •70% Increase in 5 years •We are probably approaching a plateau, but it's difficult to fully grasp the growth occurring in certain areas of the feeder pattern. •Current legislation that would place a cap on property tax assessment increases each year. (Will have an impact on all 3 mill collections). Wrapping up the 23-24 School Year Carryover Beginning Balance July - Apr Actual % of Budget Spent Budgeted Revenue Revenue Collected Fiscal YTD Fairhope High 90,482 645,000.00 513,943.71 80% Fairhope Middle 167,941 610,000.00 316,941.36 52% Fairhope East 52,196 627,000.00 371,289.67 59% Fairhope West 3,003 663,150.00 581,670.67 88% J. Larry Newton 70,029 652,639.00 448,026.09 69% 3,197,789.00 2,231,871.50 70%3,311,507 3,204,826 3 Mill_2023-2024 July 2023 - June 2024 As of April 30th •Estimated Unassigned Reserve Balance: $1,832,739 •Expect each school to have a carryover balance for the 2024-25 school year (Balances to be finalized in August) •Approximate interest earned on reserve balance $58,790 for the 23-24 school year (Average interest rate of 3.4%)