HomeMy WebLinkAbout02-15-2017 Regular MeetingMinutes of the Fairhope Recreation Board
February 15, 2017
The Fairhope Recreation Board met Wednesday, February 15, 2017 at 5:15 p.m. in the Rec
Center at 803 North Greeno Road.
Present were Sherry Sullivan, Mary Gammer, Charlie Langham, Bob Keyser, Tom Kuhl, Derek
Thomas, Michelle Smith (left at 6:02 p.m.), Cathy Hudson, and Robert Brown. Absent: Vann
Saltz and Jay Robinson. Gayle Fogarty took minutes at the meeting. Guests: Sherry -Lea
Bloodworth Botop and Eleanora Mauritson
The meeting was called to order by Bob Keyser at 5:17 p.m. The M" inutes of the January 18,
2017 meeting minutes were considered and approved on a motion by Derek Thomas, seconded
by Charlie Langham, none opposed.
Tennis: Eleanora Mauritson provided a fact sheet about tennis, see attached. Sherry Sullivan
stated that she is working with the Point Clear Fairhope Rotary Club to offer a tennis clinic.
Flag Football Update: Bob Keyser asked about the board members, bi-laws and financials of
the Flag Football League. Sherry Sullivan added that a delay in approving the league was not an
issue because their season has not started yet. Bob thinks they can accommodate the league, and
table the discussion until the next meeting, then the items needed to form a league can formally
be submitted to the board for consideration.
Sheny-Lea Bloodworth Botop introduced herself to the group.
Recreation Update: Tom Kuhl informed the group that the Recreation Department is busy
laying out fields, getting soccer complex ready to open, getting baseball fields ready; and rebuilt
three softball fields. Tom also stated that Fairhope High School Baseball will host its 1" game
this Monday night. Michelle Smith asked about the pool being closed, Sherry Sullivan added that
that it will be closed for 2 weeks for updating, cleaning and repairs. She added that the tile on the
outdoor pool is being replaced and some painting is being done. Also, the work on the outside of
the building is being looked at by an engineer, so that a scope of work can be determined.
Sherry reviewed the Master Plan of Volanta to the board members, there was general discussion
among the members, she indicated that Joe Comer would attend the March meeting. Tom added
that the opening day/ribbon cutting for the Soccer Complex is March 11, 2017 at 8:30 a.m., the
Recreation League kids will have an opportunity to play on the fields for a play date on February
28, then a tournament will be held on March 3-4, 2017.
Announcements: Cathy Hudson stated that FAST will begin next month, she is working on
getting coaches lined up. She also mentioned that the City Meet will be held here this year.
Michelle Smith mentioned that Master's went to Auburn University and placed 2"d in the team
division.
Mary Gammer stated that the Fairhope Tennis Tournament will be held April 7-8, 2017 at the
Mike Ford Tennis Center at Fairhope Stimpson Park.
Charlie Langham added that two students qualified for state wrestling on Friday in Huntsville.
He added that it is going to be a great year for girl's softball, opening on March 11, 2017.
Bob Keyser informed the board members that the FHS wrestling program is off to a good start,
the boys and girls soccer programs have been kicked -off, both programs are in the southern
shootout this weekend, goal is to get it back over here.
Update on 5 Year Plan: Bob Keyser stated that he presented the 5 year plan for the Rec Board
on February 13 at the City Council meeting, the council commented during the presentation that
they will add lights for the tennis complex to the next council agenda for consideration. Bob
added that the 5 Year plan states it is updated every other year, but lately we have been updating
it annually.
Being no further business, the meeting was adjourned at 6:04 p.m.
Mike Ford Tennis Center at Fairhope Stimpson Park
FAQ's
How much money and number of memberships have been generated since charging for court
time and memberships started on October 3, 2016?
The figures below are for the dates 10/3/16 — 2/14/17.
Total TENNIS MEMBERSHIPS (current): 46
Total TENNIS MEMBERSHIPS sold (Monthly, quarterly, yearly): 138
o Total Add -On to Recreation Center MEMBERSHIPS: 48
® Total DAY PASSES sold: 1,201
Total REVENUE: $20,949.00
100 plus players are using the soft courts on a regular basis
75 plus active players that play on the hard courts exclusively on weekly basis
150 players in Junior and Adult USTA tournaments
What are participation numbers in terms of programs, clinics, and tournaments?
® 70 players in junior tennis programs
o Approximately 80 adults in Clinics (Apprentice/beginner classes, Intermediate level
classes, Cardio Tennis, group clinics, etc.)
How many USTA (United States Tennis Association) teams men/women are playing out of the
facility?
Spring USTA league:
6 women's teams (morning play)
1 men's team (evening play) forming now
Are people having to wait for time on the new soft courts and how is this affecting
membership growth?
All 6 soft courts are booked up for 2 — 3 hours in the morning Monday — Saturday
Is the lack of lighting on the soft courts affecting membership?
People are not joining until the lights are in place. A men's group of 20 players said they would join if
the soft courts were lighted.
Is play limited because of lack of lighting?
• Afternoon play is limited until 5:00 p.m. without lights.
o Working people that cannot play until after 5:00 p.m.
s As the days get warmer more people will want to play in the evening hours.
o Hard courts stay booked -up for most of the weeknights (Monday — Thursday) and players are
leaving because there was no court available for play. Many players prefer the soft courts.
What programs are being affected by the lack of lighting on the new soft courts?
Junior Team Tennis/Junior Team Tennis League will have to wait until lights are installed or until after
the time change.
USTA Junior ream Tennis USTA Junior Team Tennis brings kids together in teams to play singles, doubles and mixed doubles
against other teams. It promotes social skills and important values by fostering a spirit of cooperation and unity, as well as
individual self -growth. Also, it's a fun environment for kids in which they learn that succeeding is really more about how they
play the game — win or lose. The program lasts for six to eight weeks and consists of weekly
team practices and match play. Players are grouped based on age and ability level. Participants are given the opportunity to
advance through local league play to their State Championship. The top teams from each state then move onto the Southern
Sectional Championship and then possibly the National Championships, where all 17 USTA Sections are represented.
High School matches are not affected, but regular play is since the High School practice and matches
take all six hard courts. With no lights on the soft courts no courts are available between 5:00 p.m. —
5:30 p.m. and for matches between 4:30 p.m. — 7:00 p.m. or later.
What are the reasons for needing another part-time or full-time employee?
At least one part-time or full-time employee is needed to cover all the tennis shop and court opening
hours. With high school matches coming up and the time change an extra 20 plus hours a week needs
to be covered.
Right now 70 hours of coverage is needed and only have employees to cover 46 of these hours. Not
only do these employees work in the pro shop, but they help with court maintenance and clean the
bathrooms.
What are the reasons wind screens, benches, and canopies are important and needed now?
Wind screens are needed for blocking the wind and as a solid background for better ball visibility.
As of now there is only one bench per court. Each bench accommodates 2 players. With most players
playing doubles and USTA leagues an extra bench is needed for each court for 4 players.
Canopies or umbrellas are especially needed for the hot months of May — September.
Why Tennis is important to Fairhope
• It is a sport of a lifetime and can be played at any age.
• Tennis can be played 365 days a year! There is no "season" as in other sports.
• Tennis is a family sport.
• Only one other person is needed to play tennis — no team required.
e Tennis is a great sport for kids — great cross -training for other sports. No head injuries.
• Tennis is Fun!!
Thank you for your time!
Eleanora Mauritson
651 Fairhope Avenue
929-3732
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