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Home My WebLink About10-19-2011 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, October 19, 2011, at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road. Present were: Vann Saltz, Sherry Sullivan, Bob Keyser, Michelle Smith, Derek Thomas, Tom Kuhl, and Erik Cortinas. City Administrative "Assistant Pandora Heathcoe took the minutes to the meeting. Absentees were: City Councilman Mike Ford, John Baker, and Jenny Douglass, . Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday, September 21, 2011 were reviewed and approved by I" motion by Bob Keyser, and 2"d motioned by Derek Thomas and unanimously carried. Daphne— Tom Kuhl reported that approximately 6,000 were in attendance for the Fairhope Daphne v Fairhope High School football game. TV crews did an excellent job as Football did the clean up process afterwards. There were a few issues with parking and vehicles being towed from Volanta but for the most, everything went very well. Tom Kuhl — Tom reported that he is getting the proof of insurance from the various leagues and everyone is almost up to date turning them into him. Youth Tom reported that Youth Football is certainly off to a great start this year. Football Soccer Bob Keyser reported that there is going to be a BLAST Halloween tournament which 82 teams have signed up for. Hotels in Fairhope and Daphne have been filled as a result of this tournament. Over 1,000 participants plus families totaling 5,000 visitors in all are expected over the week -end. Bob Keyser also reported that there is a desire to level fields 5, 6, &7 at Founders Field and make it all one field. There has been approximately $5,500 raised between BLAST and FSL towards this project. Discussion was brought up to make a motion to have grade shots of these fields and write up a plan to present to the City. This motion was reviewed and approved by 1" motion by Derek Thomas, and 2nd motioned by Erik Cortinas and unanimously carried. Sports Tourism — Sherry Sullivan gave an updated report on sports tourism. Rick Kingrea, City Council member had requested a consultant to come in to meet with Tom Kuhl, Erik Cortinas, Bob Keyser, Kevin Grimes and Sherry to discuss sports tourism for the City of Fairhope, which they did. 1 Master — Michelle Smith reported on the first Master Swim Team tournament held on Swim October 16, 2011. She reported that approximately 50 swimmers Team participated with some coming from as far as Louisiana. She also reported that awards were given and the participants had great reviews for the pool, facilities, and staff. New Business — Erik Cortinas reported his concerns with the new ADA guidelines and regulations and the effects they have on Parks and Recreation. Tom Kuhl added that he has received an email from Gregg Mims, City Administrator which stated Gregg and Jonathan Smith, Planning and Zoning Superintendent had researched this and the City is not required to meet these guidelines on March 15, 2012 as previously stated. Erik Cortinas also reported the First Annual USSSA Fairhope Fall Classic Tournament coming up November 4, 5, & 6. These baseball tournaments will be held at the Fairhope Municipal Park. Erik Cortinas and Vann Saltz are on the agenda to make their presentation to the City of Fairhope Financial Advisory Committee on Monday night, October 24, 2011. A discussion was brought up concerning an ADECA grant, its culling process and the property on Manley Road being leased to a local farmer. The board discussed asking the City to fund the $30K that the ADECA grant is to provide, since the grant was not expected to be received until May 2012, and work needs to start before then. Once the grant is approved, the grant money can reimburse the City for the pre -payment of the $30K. Discussion was brought up to make a motion which was reviewed and approved by 1" motion by Bob Keyser, and 2"d motioned by Derek Thomas and unanimously carried. The boards further discussed requesting the City Council not lease the Manley Road property, and instead utilize $60K of impact funds to survey the property and begin preliminary planning for development of the site. There being no further business, on motion to adjourn by Is' Derek Thomas, 2"d by Bob Keyser and unanimously carried, the meeting was duly adjourned at 6:30 PM. The next scheduled meeting will be held Wednesday, December 21, 2011. 2 USSSA Fairhope Fall Classic First Annual "Fairhope Fall Classic" Tournament Co -Hosted by: Hitmen Baseball I I & South Alabama Athletics 10U Age groups: 8U, 9U, 10U, 11 U, 121J, 13U, 14U Cost: $225 per team When: 11 /4,11 /5 & 11 /6 (Pool play can start Friday night for teams that want to play Friday, time requests will be honored on a first come, first serve basis) Where: Fairhope Municipal Park (additional sites are available locally if needed due to high participation) Fairhope, AL Info: www.cofairhor)e.com www.eschamber.com Contacts: Larry Wallace — 251-978-9879 Andy Malone — 251-654-1570 Sign up online at www.usssa.com or contact Larry or Andy Individual player trophies of at least 12" in size will be given out to all first place & second place teams Rooms have been blocked with a special rate at local hotels. Pandora Heathcoe From: Erik Cortinas [ecortinas@bellsouth.net] Sent: Monday, October 17, 2011 7:18 AM To: Sherry Sullivan; Pandora Heathcoe Subject: Re: Fields 5,6,&7 Founders - Add to Rec Board agenda? Also, had a conversation with Lea Verneuille a few weeks ago and we started discussing the changing ADA regulations. Sounds like they are zeroing in on Rec facilities.... I will send a copy of the informational flyer ADA put out but think we should add to Rec Board agenda if its not too late. The deadline for compliance is March 2012.. Erik Cortinas (251) 378-1821 Verizon Wireless Blackberry From: "Sherry Sullivan" <Sherry.Sullivanna,Cofairhope.com> Date: Sun, 16 Oct 2011 19:10:26 -0500 To: <ecortinasnbellsouth.net>; <bkeyser ,thompsonengineerin .com> Subject: FW: Fields 5,6,&7 Founders See below, FYI From: Pandora Heathcoe Sent: Friday, October 14, 2011 5:36 PM To: Sherry Sullivan Subject: FW: Fields 5,6,&7 Founders From: Tim Kant Sent: Thursday, October 13, 2011 3:53 PM To: Pandora Heathcoe Subject: FW: Fields 5,6,&7 Founders _. __.__------- From: Tom Kuhl Sent: Wednesday, October 12, 2011 7:14 AM To: Tim Kant Subject: FW: Fields 5,6,&7 Founders From: Lee Turner[mailto:lee5pitmaninsurance.com1 Sent: Tuesday, October 11, 2011 3:12 PM V7VZ 207 Pandora Heathcoe From: Sherry Sullivan Sent: Monday, October 17, 2011 7:21 AM To: ecortinas@bellsouth.net; Pandora Heathcoe Subject: RE: Fields 5,6,&7 Founders I think we need to discuss BLAST request on Wednesday because we do not need to move forward with any improvements at Founders depending on timeline for Manley. You probably need to give Rec Board an update on FYBL/ADECA on Wednesday and get their blessing so you can tell Council they are have endorsed everything. You are correct, ADA is targeting recreation this year. I know Pandora has some information from an ADA compliance seminar she went to. From: Erik Cortinas rmailto:ecortinasObellsouth.net Sent: Monday, October 17, 2011 7:18 AM To: Sherry Sullivan; Pandora Heathcoe Subject: Re: Fields 5,6,&7 Founders Add to Rec Board agenda? Also, had a conversation with Lea Verneuille a few weeks ago and we started discussing the changing ADA regulations. Sounds like they are zeroing in on Rec facilities.... I will send a copy of the informational flyer ADA put out but think we should add to Rec Board agenda if its not too late. The deadline for compliance is March 2012. Erik Cortinas (251) 378-1821 Verizon Wireless Blackberry From: "Sherry Sullivan"<Sherry.SullivanDaCofairhope.com> Date: Sun, 16 Oct 2011 19:10:26 -0500 To: <ecortinasbellsouth.net>; <bkeyser@a,thompsonen ing eeri com> Subject: FW: Fields 5,6,&7 Founders See below, FYI From: Pandora Heathcoe Sent: Friday, October 14, 2011 5:36 PM To: Sherry Sullivan Subject: FW: Fields 5,6,&7 Founders From: Tim Kant Sent: Thursday, October 13, 2011 3:53 PM 209 To: Tom Kuhl; vannsaitz(-@yahoo.com Subject: Fields 5,6,&7 Founders The BLAST Soccer organization would like to have sights shot and get drawings done to see if it would be feasible to level fields 5-7 into one large field 5. The advantages will be: One more full sized field so we could rest field one from time to time. We could get one more small rec field. Maintenance would be easier. We could bring 6 more older teams to our tournament helping the local economy. Middle school girls and boys could each practice on a full sized field at the same time. The only hindrance will be cost and effort. We would like to get drawings so we use the dirt we have and do not have to haul any in or out, and also so we know the drainage will work. In essence so we know what we are getting in to. Please let me know what you think. If feasible we would like to get the work done after the rec season. LT Lee Turner President Pitman Insurance Agency Post Office Box 482 Fairhope, AL 36533 (251)928-9786 Fax (251) 928-4406 U.S. Department of Justice Civil Rights Division Disability Rights Section ADA Effective Date Requirements ' Compliance Date The Department of Jus- *Verview tice published revised il final regulations imple- The effective date of the Department's two revised ADA rules is March 15, 2011. Of course, even before this date, menting the Americans entities covered by titles II and III of the ADA are still subject to the requirements in the Department's 1991 regulations. with Disabilities Act These new revised rules set out several different "compli- (ADA) for title II (State ance dates," dates by which entities covered by the ADA are required to comply with the new or revised provisions of the and local government Department's rules. services) and title III Title II and title III have no effect on any State or local laws (public accommodations that provide protection for individuals with disabilities at a level greater than or equal to that provided by the ADA. and commercial facilities) Compliance with less stringent state or local laws does not on September 15, 2010, constitute compliance with the ADA. in the Federal Register. March 15, 2011, is the effective date for the revised title II and title III regulations which include, in part, requirements for: These requirements, or rules, clarify and refine is- • Service animals, ticketing, and use of wheelchairs, manually -powered mobility aids and other power -driven sues that have arisen over mobility devices; the past 20 years and con- For example, a sports arena, on or after March 15, 2011, must tain new, and updated, tell an individual with a disability and his or her companions about the features of accessible seating. If seating maps or requirements, including brochures are provided to the general public, similar informa- tion showing accessible seating must be provided to individu- the 2010 Standards for als with disabilities. Accessible Design ("2010 • Effective Communication (auxiliary aids and services); Standards"). and • Examinations and Courses. (continued, page 2) 7s 213 Revised ADA Requirements: Effective and Compliance Dates Overview (continued) March 15, 2012 is the compliance date for provisions governing hotel reservation poli- cies. For example, on or after March 15, 2012, reservations staff (of a hotel or a third party) will be required to identify accessible fea- tures in guest rooms (e.g. guest room door widths and availability of roll -in showers) and other hotel amenities in sufficient detail so that an individual with a disability can make an independent assessment whether the hotel meets his or her accessibility needs. March 15, 2012, is also the compliance date for using the 2010 Standards for new con- struction, alterations, program accessibility, and barrier removal. Although under certain circumstances, the revised regulations permit the use of the 2010 Standards before the compliance date of March 15, 2012, entities are not required to comply with the 2010 Standards until March 15, 2012. iTitle 11 and, Title III: From September 15, 2010, to March 15, 2012, if a title II or title III entity undertakes new construction or alterations, it may choose either the 1991 Standards or the 2010 Standards. Title II entities may also choose to use the Uniform Federal Acces- sibility Standards (UFAS). It must use that Standard for all elements in the entire facil- ity. For example, an entity cannot use the 1991 Standards for accessible routes and the 2010 Standards for accessible seating. On or after March 15, 2012, all newly con- structed or altered facilities must comply with all of the requirements in the 2010 Standards. If elements in existing facilities already com- ply with corresponding elements in the 1991 Standards and are not being altered, then entities are not required to make changes to those elements to bring them into compli- ance with the 2010 Standards. New Construction • Alterations Dates Applicable Standards title 11: 1991 September 15, 2010, Standards, UFAS, or to March 15, 2012 2010 Standards title 111: 1991 Standards or 2010 Standards On or after 2010 Standards March 15, 2012 214 --- Revised ADA Requirements: Effective and Compliance Dates •. • From September 15, 2010, to March 15, 2012, State and local governments (public entities) have the option of choosing to fol- low the 1991 Standards, the UFAS, or the 2010 Standards when making architectural changes to provide program access. The elevator exception in the 1991 Standards may not be used. NOTE: Public entities must comply with either the 1991 Standards, UFAS, or the 2010 Standards for all elements within a single building. For example, a county has never taken any measures to make its community center's programs accessible to individuals with disabilities. In April 2011 the county be- gins to make architectural changes to meet its program accessibility obligation at the community center. The county may choose the 1991 Standards, UFAS or the 2010 Stan- dards but must use the chosen standard for all architectural changes it makes to the building. For example, it cannot use the 1991 Standards for the building's entrance and the 2010 Standards for its restrooms. On or after March 15, 2012, public entities must comply with the 2010 Standards in making architectural changes to achieve program accessibility and for all new con- struction and alterations. On or after March 15, 2012, public entities must consider the supplemental require- ments (such as swimming pools, play areas, and fishing piers) in the 2010 Standards to assess compliance with program accessibil- ity. If elements in existing facilities already com- ply with corresponding elements in the 1991 Standards or the UFAS and are not being altered, then title II entities are not required to make changes to those elements to bring them into compliance with the 2010 Stan- dards. Program• Dates Applicable Standards September 15, 2010, 1991 Standards, to March 15, 2012 UFAS, or 2010 Standards On or after 2010 Standards March 15, 2012 Ze1 Revised ADA Requirements: Effective and Compliance Dates, ---- From September 15, 2010, to March 15, 2012, if the elements in a business serving the public (public accommodation) do not comply with the requirements for those ele- ments in the 1991 Standards, the elements must be modified, to the extent readily. achievable, using either the 1991 Standards or the 2010 Standards. The public accom- modation must use only one standard for removing barriers in the entire facility. For example, it cannot choose the 1991 Stan- dards for accessible routes and the 2010 Standards for restrooms. On or after March 15, 2012, elements in a facility that do not comply with the 1991 Standards' requirements for those elements (for example where an existing restaurant has never undertaken readily achievable barrier removal) must be modified using the 2010 Standards to the extent readily achiev- able. March 15, 2012, is the compliance date for the 2010 Standards which include revisions to the 1991 Standards as well as supple- mental requirements for which there are no technical or scoping requirements in the 1991 Standards (such as swimming pools, play areas, marinas, or golf facilities). Pub- lic accommodations must comply with the 2010 Standards' supplemental requirements in existing facilities to the extent readily achievable. ADA Website: www.ADA.gov ADA Information Line 800-514-0301 (Voice) and 800-514-0383 (TTY) 24 hours a day to order publications by mail. M-W, F 9:30 a.m. — 5:30 p.m., Th 12:30 p.m. — 5:30 p.m. (Eastern Time) to speak with an ADA Specialist. All calls are confidential. For persons with disabilities, this publication is available in alternate formats. Duplication of this document is encouraged. February 2011 OET