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Home My WebLink About07-20-2011 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, July 20, 2011, at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road. Present were: Chairman Vann Saltz, Bob Keyser, Michelle Smith, Derek Thomas, Tom Kuhl, Liz Chandler, City Councilman Mike Ford. City Administrative Assistant Pandora Heathcoe took the minutes to the meeting. Absentees were: John Baker, Jenny Douglass, and Erik Cortinas. Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday, June 15, 2011 were reviewed and approved by 1st motion by Bob Keyser, and 2"d motioned by Derek Thomas and unanimously carried. 5-Year — Erik Cortinas was absent, however he did convey the message that the 5-year plan should be fine the way it is because at the last meeting items were put in priority order with estimated cost amounts. Tom Kuhl — Tom reported that they are getting ready for both soccer and football seasons. The first football game is scheduled for August 251h. Youth football is getting their scoreboards up. Liz Chandler — Liz reported the new gym floor is in so opening day will be next Monday, July 25tn She also reported the Color Guard will be coming in the first week of August. She said everything is working very well and the membership is now up to 4,450 members. New Business — Guest Grant and Gaines Zazour were introduced with their thoughts on creating a kickball league in Baldwin County. Grant Zazour described the league they have created in Mobile County and their use of the Chandler YMCA fields. He also brought a write up in the Mobile Press Register describing the creation of the league and its response numbers so far. Their leagues would be Fall -Spring Summer and membership is available online. Grant went into detail how the league works: out of the fees collected they take out the cost of renting fields, payments for the referees ($15/hour), payment for the league's insurance, and the cost of placing lights (if needed). Grant did say that he and Gaines both receive payment for their services from this fund. Liz Chandler was going to attend their next game, Thursday July 21, 2011 to see how many people are there and possible talk to the YMCA as to what fees are being charged. The committee decided to hold this over until the next meeting in August for further discussion. 1 Sherry Sullivan supplied an email she received from the Fairhope Tennis Association with their issues and concerns pertaining to the tennis courts. This was given to each committee member for review. No discussion was issued on this topic. Bob Keyser reported that the new soccer championship sign that was erected at the entrance of Fairhope is too small and another one has been ordered. Bob also reported that soccer registration is now open and opening day is October 10, 2011. He also reported that the school Draw Down is scheduled for October 15, 2011 and the Halloween Blast tournament are scheduled for October 22°d and 23`d. Michelle Smith brought up discussion that FAST is done with their swim practices and meets; therefore the Master Swim Team would like to begin practicing twice a week beginning on August 1". She also state the By -Laws have been approved by the committee and council. She would also like to purchase a banner and smaller signs designating open membership to the swim league and possibly have a monthly lunch for the swim members. She also reported that they are required to have one swim meet and they would like to have it the week -end of October 15'h and 16`h. Vann Saltz told her to get with Tom Kuhl to work out both the schedule and the swim meet times. There being no further business, on motion to adjourn by I" Bob Keyser, 2°d by Derek Thomas and unanimously carried, the meeting was duly adjourned at 6:30 PM. The next scheduled meeting will be held Wednesday, August 17, 2011. i� Fairhope Tennis Association A not -for -profit organization for promotion of tennis, organization and management of weekly games, league play and invitational tennis tournaments in Fairhope, Alabama July 11, 2011 ✓ Mayor Tim Kant, Fairhope City Council, and the Fairhope Financial Advisory Committee City of Fairhope, Alabama RE: Request for additional Tennis Courts Greetings: We are writing to you on behalf of the members of the Fairhope Tennis Association. The Association is seeking consideration from the City to install six additional tennis courts at Stimpson Field and to suggest a proposed completion date for the project. Our members believe that the facts show that the current six courts are not sufficient for the number of tennis players in Fairhope and that the need for additional courts is becoming even more acute. The recently completed Fairhope Open Tennis Tournament attracted more than 100 people — and over 80 persons have joined FTA — just since March 2011. When we build these courts, we can compete with facilities like Mobile and Gulf Shores to attract tournaments. And if we build soft (clay) courts, the city can charge annual and/or hourly fees for income generation. We are asking for the courts for the following reasons: 1. The original master plan envisioned 9 to 12 courts on the property but only 6 courts were built. We believe that the plan is still viable and that funding can be assisted through grants from the US Tennis Association and other sources. z. The courts are used daily for league play and practice, lessons, drop in groups, and scheduled games. The courts are full on weekdays and people regularly end up waiting on the sidelines; we have had occasions when as many as twelve people have been waiting to play - especially on weekends. It has also been noted that parents who bring their children to play on Saturday often leave without playing due to lack of court space. s. The Fairhope High School tennis team practices and plays there now. There are plans for Fairhope Middle School to begin playing and practicing there in the fall. a. Additional courts would allow the park to pursue tournament organizers to schedule their events in Fairhope. More events would benefit the goal of sports tourism. New people come to play and also bring family and friends to watch matches. They stay in town, eat meals here, and shop, all of which bring additional revenue to the city. It is possible with additional courts, arrangements could be made with Bayside Academy and Faulkner State College to hold their tennis matches in Fairhope, which could be additional sources of revenue for the park and the city. The six current courts are hard courts. Due to the age of many of our members we would prefer a clay or composition court since it is easier on aging joints. A soft court would also be more appealing both to tourists and retirees looking for a place to relocate. The cost of clay courts is more expensive but clay provides significant revenue streams and health benefits for adults. FTA members have met with Mr. Tom Kuhl (Parks & Recreation) and discussed the need for additional courts and related issues with him. Thank you for considering our request. John Henderson President, Fairhope Tennis Association 928-6573 Mary Gammer Chairman, Tennis Court Committee 929-0909 Enclosed: Tennis court cost estimates and related information Copies to: Mayor Kant Lonnie Mixon, City Council President Stan Grubin, Financial Advisory Committee Charles Zunk, Financial Advisory Committee Tom Kuhl, Parks and Recreation FTA activities include: Fairhope Adult Tennis - Tue, Thur & Sat 8-10 am Tennis Drills & Games - Mondays 5-8 pm Singles Nieht Out - Tuesdays 6-9 pm Friday Social Tennis Mixers - 2nd Friday 6-9 pm FTA Tennis League Teams - Scheduled Drills & Matches Fairhope Open Tennis Tournament - Annually in April FAIRHOPE MUNICIPAL TENNIS COURTS Morphy & Young Streets in Fairhope, Alabama www.FairhopeTennisAssociation.com OVIERICHN TENNIS COURTS, INC. 1272 80LTONS 3R,aPJCM DR • %"ILE. AL 36606 • President Jeffry 1.4. Nichois (251 ) 47&4714 • (800) 854.1921 • FAX (261) 476-47?3 *vww americantenniscourts net June 24,2011 Joseph O'Dwyer City of Fairhope Fairhope, AL Dear Joseph, As requested, we are pleased to offer the following budget estimates for the construction of tennis courts to be located in the City of Fairhope, AL. The court construction budgets do not include site work, base work, engineering, water service, or electrical service. The budget estimates do include the surface course (asphalt or Hydrocourt), 10' vinyl coated fencing, eight lights per court (installation, conduit, and wiring from pole to pole only), net post and nets. Each court measures 60'x120' and all courts are in one battery. 1. Asphalt Courts: A. 2 Courts $80,000.00 B. 4 Coups $150,000.00 C. 6 Courts =0,000.00 D. 8 Courts $290,000.00 2. Hydrocourts A. 2 Courts B. 4 Courts C. 6 Courts D. 8 Courts $155,000.00 $290,000.00 $420,000.00 $550,000.00 Thank you for the opportunity to offer the budget estimates. If you need additional information, please call me at the number above. After final specifications are developed, I will submit an actual quotation. I look forward to hearing from you and working with you. Sincerely, 'Wir." Jeffry M. Nichols President The information contained in this proposal remains the property of American Tennis Courts and cannot be utilized by any other parties without the expressed permission of American Tennis Courts, Inc. ANRRWAN AL.ABAMA uollTs n:ll1)F aS GEORC4A FLORIDA ASSMIATKI4 LOUISIANA MISStSS03" 0 TENNESSEE Windows Live Hotmall Print Message 6/27/11 7:1 Tennis Court Construction Pricing gtreg@trh mantennis.com Sat 6/25/11 6:24 PM jodwyercelt@hotfnaii.corn Joeoseph, Thank you for the opportunity to help with pricing the proposed new tennis court construction at Stimpson Field. I am glad you like the courts at The Colony! I enjoyed working with all entities involved in that project very much. Brian Jordan, the Director of Tennis, and I continue to collaborate on maintenance and other dynamics of the facilities performance. He is one of the best and most diligent at clay court maintenance. The pricing we are providing is for what we call "narrow" court configurations and includes 6000 watts of light per court as opposed to potentially as much as 8000 watts per court for "championship" lighting. The lighting style is "environmentally friendly" with minimal light reflection or spillage into the adjacent areas. All tennis court construction by us conforms to standards for court construction set forth by both Lee Tennis Products/Har-Tru Corporation for Hydrocourts or by The American Sports Builders Association. We are members and are certified tennis court builders. Should we be fortunate enough to advance the project forward towards a formal proposal request from you, I will be available to discuss all details and aspects of construction of your new courts. All material thickness and or quantities and specifications shall be clearly detailed for the quality finished work we will deliver. I live in Daphne, Al with my wife Leigh and my two step children. I believe Grahm may have had some instruction from you at one time and really enjoyed your style of coaching. Grahm has been more interested in football and basketball as he progressed through highschool. I was the fulltime "onsite" construction manager for the Colony at The Grand project tennis court construction and would be working in the same capacity on your project as well. Thank you again for this opportunity and please contact me if you have any questions at all. Greg Knosher Ritzman Tennis Courts 770-654-2828 - cell greg@ritzmantennis.com Tennis Court Construction Pricing: HYDRCOURTS A) Six(6) Hydrocourts in a single battery configuration measuring http://col02w.co1102.mail.tive.com/malllPrintMessages.aspx?cplds-...96Sb2,"AlsS&fe-true6folderID-00000000-0000-0000-0000-000000000001 Page 1 Windows Lhre Hotmall Print Message 6/27/11 7:1 300'x120'. 6000 watts per court environmental type metal halide lighting system. $304,500.00. B) Six(6) Hydrocourts in two - three court battery configuration measuring 156x120 each. 6000 watts per court environmental type metal halide lighting system. $307,500.00. C) Six(6) Hydrocourts in three - two court battery configuration measuring 1081x120' each. 6000 watts per court environmental type metal halide lighting system. $310,500.00. D) Maintenance costs are estimated to be about $1800.00 per year per court based on a protocol of a contracted resurface every other year and lighter top dress only in between. ALL WEATHER SURFACES (HARDCOURTS) A) Six all weather courts in a single battery configuration measuring 300'x120'. 6000 watts per court environmental type metal halide lighting system. $242,340. B) Six all weather courts in two - three court battery configuration measuring 156'x120' each. 6000 watts per court environmental type metal halide lighting system. $262,860. C)Six all weather courts in three- two court battery configuration measuring 108'xl20* each. 6000 watts per court environmental type metal halide lighting system. $265,860.00. D) Maintenance costs can be estimated at 1000.00 - 1200.00 per year per court based on a once every five years contracted acrylics resurface and other equipment such as nets etc.. http://col02w.co[102.mail.11ve.can/mall/PdntMessages.aspx?cpids-...96Sb2.M&ISSafe-true&FoldedD-00000000-0000-0000-0000-000000000001 Page tiDai a N n � � . CL �3 i ch Sia'd: I Huntsville Tennh Center post Roar, Huntsville, AL 3som E 883-3986 F(M) 883-3997 eensb ro o • 24 4gh WW Courts with oo" changeover staUorrs O • 6 lighted hard averts • Championship court with balcony viewing area • Locher roams and shower area • �� affafi0 er,d Mq, 00oessorlas av Upstairs rtteettrsg roan (hsduding bakery) with a capacity of aver too He'hrN N '.pele w f« Mon - Thunrsi a a.m. -10 p.m. Fri -Sat B am.. a P.m. Sun: t2 - 6 p m Defy Robots $512 hour of play. Reswvatorss can be made up to are week In advance. 43 (_ p & O Ann* Johns Tennis Complex 29oot Point Mallard Circle, Decatur, AI 35W P: CM) 341-4948 1 NNLgrinfitideled axnplex • hard courts, 4 day wurts6 and 2 Indoor k the bubble M • Fully shop with area and men's s nsoms. • All courts are lighted and with a` ti urge viewing area • Bodtboard area to practice ground strokes and volleys nod to the thdoor Mores M Op"adefs Man - Fri: 8 mm. - to p.m. Sat: 8 am - 6 pm. Sun: 8 a.m. - Defy ill his Indoor B court for 2 hours person Hard Free of Center Btrmhrgharn, AL 35 i 251.1965 F • 10 dtampknsshfP • 2 CharttPbrohip • Lodser Rodite.pnd Towels • Bakko BackboiJ1-- • • V • In -House Leagues • Inter -Club & USTA Teams ! USTA Junior & Adult TaM • Tournament Travel Team MM — Fri 830 airlf-d8&901 Sat-Ssm &90 am. — 5 pm. Defy R~ $6 per Pena 11M FJ Pelham Rac nvilie too Racquet Cl Pelham, AL 35124 P: (205) 621- R tanaced courts (20 day(_l • n4ghted above tournament grade 8 k 16 shaded dharsgeover • Stadium Court seats 1200 • Two-story spodous clubhouse with �reV ft area � andbeosMhrl • Locker rooms with showers • proiihop • Futl kRcfhert wRh_In_door�l��! a • Outdoor balcony wVt�,gn view Nees of Opere"es Man - Thus 8 a.m. — 9.p.m Fit: 8 am. — 5 pm, Salt: 8 a.m. — 6 p.m. StrrtO a m -.bp n. � Defy Reties $10 daily E Happy Hour. Mon — Fr612 — 4, Sure 10 -12 .� -C/ e 1 Dad ,APat Tennis Park chive Montgomery, AL 36109 P. (334) 240-4051 F: (334) 240-4060 wuwv capltoklty tenrdLcom I�dlMess • 17 Lay -bold fully lighted courl!K � courts and t sfp'�rut Y' • Bleadrer aapdcity for 2000 • Tennis Demo • BoAI machine rental • On -site restaurant Nees e1 Oper mom Man—Thurs.8am.—to pm. Fri: 8 cm. — 9 pm , Sat: 8 am. — 6 p.m. 1Daly Rot" per person ! t 5 hos7ls singles a YarbroughTennis Center 7T7 South Yarbrough Farms Blvd.. =land Rd. Auburn, AL — Official addr A r(334) 501-2920 F. (334) 501-2960 vn+uw. sub rm olabamo org/tenrils i f Auburn University Center is a state-okl- • Clubhouse with pro shop, men's arc women's locker morns, concessions and meetingpred • 6 Indoor cous'tsen outdoor hard Courts with stadium seating and t6 day averts • State of the art lighting & lighted, paved parking • Built In 2007 with more than 4,900 square feet of playing courts. Nea of O'eremom Daily 9 a.m. - 9 p.m. _ Defy WOUSs Clay Courts - $5, Outdw Hard Courts - $3, Indoor Courts - S7Sii ` Featuring Andy Roddick, Mardy Fish, the Bryan Brothers Hosted by Television Personality Murphy Jensen September 26, 2011 7:00 p.m. Mobile Civic Center Box Office Tickets go on sale July 9, 2011 www. ticketmaster. com VIP Packages Available Now!!! Visit www.distinguishedyw.org/support_us/events/tennis_toumament Questions? Email EmilyAnn@DistinguishedYW.org or call (251) 438-3621 Grand Slam Patron $200 - 1 VIP Seat in Rows 1-5 Directly Beside Court - I Invitation to Meet and Greet with Pros (includes silent auction of items donated by pros, beverages and hors d'oeuvres starting at 6:00 p.m. at Mobile Civic Center) - I Invitation to Wintzell's After Party featuring the Bryan Brothers Band and Guest Lead Singer Michael Johns, Top 6 American Idol Season 7 (food and beverage included) - Priority Enrollment of Children in Tennis Clinic with Pros (purchaser may enroll up to two of their children, per ticket, ages 6-18 in clinic at Mobile Tennis Center to take place September 26 from 2:30- 4:30 p.m. limited to first 400 enrolled) - 1 Event T-Shirt - Special Listing in the Event Program for Grand Slam Patrons of Distinguished Young Women Team USA Patron $100 - I VIP Seat in Rows 6-10 directly beside court - Priority Enrollment of Children in Tennis Clinic with Pros (purchaser may enroll up to two of their children, per ticket,ages 6-18 in clinic at Mobile Tennis Center to take place September 26 from 2:30- 4:30 p.m. limited to first 400 enrolled) - 1 Event T-Shirt - Special Listing in the Event Program for Team USA Patrons of Distinguished Young Women SAVE THE DATE- Wintzell's Distinguished Young Women Tennis Classic Sept. 22- Ladies I, 9 a.m., Sept 24- Men & Ladies II, 9 a.m. Copeland Cox Tennis Center Team Fonnat, 4 courts of doubles 3.0 - 3.5 - 4.0 - Open Goodie Bags, Awards, T-Shirt, Lunch Provided by Wintzell's Winners will have photos made with one of the Pros s yr_ •� 4 � r� 4 7��"Y' • ANDY C", -Ar.14_ Ll BRYAN, MARDY P mOO'oo MGIMR TENNIS CHANNEL A p= p=:? r--j I I Production WR75 j FNTFRTAiNMFNT j MEDIA�.L/_