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Home My WebLink About06-22-2011 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, June 22 , 2011 , at 5 :15 p.m. at the Recreation Center located at 803 North Greeno Road . Present were:, Jenny Douglass , Bob Keyser , Erik Cortinas, Sherry Sullivan, Tom Kuhl. City Administrative Assistant Pandora Heathcoe took the minutes to the meeting. Absentees were: Chairman Vann Saltz, City Councilman Mike Ford. John Baker, Derek Thomas , Michelle Smith , and Liz Chandler. In the absence of Chairman Vann Saltz, Erik Cortinas called the meeting to order. The minutes from the meeting on Wednesday, May 18 , 2011 were reviewed and approved by 1st motion by Bob Keyser, and 2nd motioned by Jenny Douglass and unanimously carried. 5-Year- New Erik Cortinas reported on the 5-year plan. He supplied a spread sheet with each facility location, the items that need to be improved or future construction projects for that facility , what sport is played at that location, the projected year to be completed , and a projected cost for those improvements. Business -Sherry Sullivan supplied an email she received from the Fairhope Tennis Association with their issues and concerns pertaining to the tennis courts. Bob Keyser reported that it is now official that the first Fairhope High School/Daphne High School football game will be televised on either ESPN or ESPN2 . This game is to be played at the Fairhope High School stadium at Volanta and is scheduled for a Thursday night. BLAST is currently putting together a plan to level fields 5,6 , & 7 at Founders Field. This work will be done strictly by volunteers and it will not affect any sports played at this field. There being no further business, on motion to adjourn by 1st Jenny Douglass, 2 nd by Bob Keys er and unanimously carried , the meetin g was duly adjourned at 6 :3 0 PM . The next scheduled meeting will be held Wednesday , July 20 , 2011. 1 Pandora Heathcoe From: s.nt: To: Subject: For rec board Sherry Sullivan Sunday , June 12 , 2011 10:56 AM Pandora Heathcoe FW: Falmope Tennis Aa8ociation -Bulletin 6111/11 -Courts and More Courts From: John Henderson rmailto :tohnhend@juno .com] Sent: Saturday, June 11, 201112:23 PM To: Tenn isPlayers@FTA .jnFa lrhooe subject: Fairhope Tennis Association -Builem 6/11/11 -Courts and More Courts ~ Fairhope Tennis Association Bulletin 6/11 /11 -Courts and More Cowts During the FTA meeting on June 9, we completed the establishment of the Court Review Committee to (A) assess the need for more tennis courts at the Fairhope Tennis Center and to (8) deliver their findings and recommendations at a future FTA meeting. The committee members are: Mary Gammer {Chafnnanl. Dixie Cahill. Sam Comly. Bill Carroll and Penny Slawkowski . These members could use your assistance with Information concerning the need for courts by the general public , schools, tennis teaching professionals, tournaments, etc. Additional info that may be helpful would be tennis court surfaces and associated costs, site/construction requirements and the various processes to complete a facfllty expansion program as the need for such becomes apparent. So please give these members your assistance where possible . Last Tuesday, Thursday and today (Saturday) we had all courts filled with tennis players during our advertised playing time from 8-f0am . We are working with the teaching pros to reserve the first five courts to the east for the Adult Games during those six hours each week (Tue , Thur&: Sat from 8-fOam). It is obvious that all court users will need to work together in order to not be in competition for court time. The FTA evening games are also filled with players but there is less competition for court space at those times. NEXT FTA MEETING Thursday, June 23 at 10:30 directly after tennis games that morning . Coffee will be served in the clubhouse . Please forward this message to others who may be interested In FTA, the Fairhope Open or tennis in Fairhope . Please Join us for : Fairhope Adult Tennts Tue, Thur & sat 8-10 am Fairhope Recreation Board 5 Year Plan Worksheet Facility: Barnwell ~ youth football , adult soccer league , 2 softball fields not in use Year Built/ Renovated: Number of participants at facility : approx 300 Notes: The property at Barnwell is currently leased by the City of Fairhope and is the site for the Fairhope Youth football league, an adult soccer league and is the former site of the adult softball league. The site has 2 football fields and a concession stand that is under construction by the yooth football league. In speaking with Troy Turner, the followi ng items were identified as repairs/ upgrades that are desired for the s ite : • Assistance with completion of the concession stand currently under construction • Goal posts to be installed for each of the football fields • Scoreboards for each of the football fields • A secure storage facility to house the leagues equipment Fairhope Recreation Board 5 Year Plan Worksheet Facility: Fairhope Municipal Pool Use: Year Built/ Renovated: 2008 Number of participants at facility: Notes: No issues raised. Fairhope Recreation Board 5 Year Plan Worksheet Facility: Fairhope Recreaction Center ~ Year Built/ Renovated: 2008 # of participants at facility: Notes: See renovated plans provided by Liz Traylor · Fairhope Recreation Board 5 Year Plan Worksheet Facility: Founders Park-softball Use: youth softball , FHS softball Year Built/ Renovated: Number of participants at facility: approx 160 Notes: Founders Park is split into two components-softbaH and soccer fields . The softball complex consists of 4 fields for youth softball and 1 field designated for FHS . The site is capable of and has hosted tournaments in the past, which contributes to the proposed Sports Tourism program that has been discussed . I contacted Jason McKenzie of the Fairhope Softball League and he stated that the league Is very happy with the facilities and that it meets the needs of the league. He did mention some maintenance items and damage that needs to be addressed : • The door on the concession stand/ storage room swings into the roorn (right hand swing). The door has been kicked in al')d items stolen from the concession stand on multiple occasions . This door and frame need to be replaced with an out swing (left hand swing) metal door and frame to allow the building to be properly secured . • The press boxes for each field were constructed directly on top of the sidewalk concrete pad that was poured around the concession stand with no independent building slab. This results in the building sitting directly on grade, which further results in the ground floor storage areas in each press box flooding during any rain event A waterproofing company needs to be retained to property waterproof the lowest 12· of each building to prevent flooding and resultant damage to the equipment stored inside. • There is a recurring problem with backup in both men's and women 's bathrooms . A plumber needs to be retained to find the source of the problem and correct it. · Fairhope Recreation Board 5 Year Plan Worksheet Facility: Majors Field-Varsity baseball Use: FHS freshman , JV and varsity baseball Year Built/ Renovated: Number of participants at facility: Notes : Volanta Park houses the playing fields for FHS freshman , junior varsity, and varsity baseball teams as part of the overall complex. The field is a long standing part of the park, I was unable to detennine the exact age. The vast majority of the associated buildings have been constructed with money raised by the Booster Club. The following Items were identified as in need of upgrade or repai r: • Concrete bleachers are needed in place of the current metal bleachers for less deterioration and maintenance, and increased seating capacity. • The current field house has water intrusion , mold and tennlte concerns . The building needs to be thoroughly inspected and a full list of repairs prepared. • Upgrade of the mechanical systems in the concession stand and field house as needed • Renovation of the existing dugouts to acoommodate a sunken design as is typica l in other baseball fields . • Improvement and maintenance of the landscaping around the bleachers and at the park gates Facility: Majors Field-Volanta Park Use: FHS football and soccer, Senior Bowl Year Built/ Renovated: bleacher repairs 2010 # of participants at facility: Notes: Majors Field is part of the Volanta Park complex and provides a playing field for FHS football , FHS soccer and an annual practice field for the Senior Bowl . The home side bleachers were repaired in 2010 to prevent settlement and shifting . It is the largest single playing field in Fairhope. The following issues are badly in need of attention : • Main concess ions stand is in need of complete replacement. It is far too small for FHS sporting event operations , and there are recurring problems with rodents and food storage in the building . In addition , the air cond itioning does not function and the building is extremely uncomfortable during most of the football season for the numerous Booster Club volunteers that work the sporting events. • The visitor's concession stand in need of upgrade for security, HVAC , and rodent proofing as well. • This is not a complete list; further input is needed and has been requested . Fairhope Recreation Board 5 Year Plan Worksheet Facility : Sti mpson Tennis Park Use: ten nis, walking track, youth s ports practice Year Built/ Renovated : 2008 Number of participants at facility : Notes : Stim pson is the fo rmer site of adult softball, and was renovated and conve rted to tennis facil ities in 2008 . The site also provides open space that is ut ilized he;:-vil ~,, " .... r i.-·,,.. \f~I , ... C''"''""'"'r· (:.,..,,, ....,,,..,-4·~ .... -~ ..,