HomeMy WebLinkAbout02-17-2011 Regular MeetingPublic Meeting Notice
Committee: Fairhope Recreation Board Committee
Date & Time: Wednesday, February 17 , 2011 at 5:15 p.m.
Place: Conference Room
803 North Greeno Road
Subject: See Posted Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
Fairhope Rec Board Meeting
Agenda -Februa ry 17, 2011
5:15 p.m. in the Meeting Room
Recreation Center -803 North Greeno Road, Fairhope, AL
• Appro val of Mi nu tes for January 19 , 20 1 1 meet in g
• O ld Bu s in ess
• D iscuss ion and vo te on the Master Sw im Program
• Five Year Pl an Upd ate
• F inancia l Re port
• New Business
• Report from Tom Kuhl o n swimm ing poo l
• Report fro m Liz C handl e r o n any up dates from both the swimming poo l
and Recreati on Ce nter .
Schedule Of Future Meetings
(Note : Regular meetings are on the 3rd Wedne sday of each month at 5 : 15 p.m . in the
Meeting Room at the Recreation Center, 803 North Greeno Road, Fairhope, AL.)
• Nex t regu lar mee tin g: Wed nes day, March 17, 201 1
The Recreation Board of the City of Fairhope met Wednesday, February 17 , 2011 , at 5:15 p.m.
at the Recreation Center located at 803 North Greeno Road.
Present were:, Chairman Vann Saltz, Jenny Douglass , Michelle Smith, Erik Cortinas, Sherry
Sullivan, Tom Kuhl, Liz Chandler, and Derek Thomas. City Administrative Assistant Pandora
Heathcoe took the minutes to the meeting. Guest: Cathy Hudson from the FAST Swim League.
Absentees were: and John Baker, Bob Keyser and Councilman Mike Ford.
Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday ,
January 19 , 2011 were reviewed and approved by 1st motion by Derek Thomas, and 2nd motioned
by Erik Cortinas and unanimously carried.
Master
Swim
Club-Vann reported that he , Tom Kuhl, Michelle Smith and the Master Swim Team
Board meet twice to discuss creating the league and the leagues name will now be
known as Eastern Shore Masters Swimming. Michelle Smith supplied a hand out
of the league 's first meeting minutes and a brief synopsis of the Board members,
the league's purpose, liability insurance , anticipated use of the municipal pool
facilities, and the costs to the league. Practice times were discussed between the
Rec Board and Cathy Hudson, with the FAST Swim League. Michelle also
discussed that the league is targeting a time in the fall for a swim meet; howe ver a
formal date has not been set. Jenny Douglass suggested that it might be a good
idea to post the practice times for both leagues at the pool so members will be
aware and it also could generate additional membership for either league.
Vann Saltz said that he also believes that there is not a conflict for Michelle Smith
to be a member of the Rec Board and also the Eastern Shore Masters Swimming
Board.
A motion was presented to allow the Eastern Shore Masters Swimming to become
an affiliated league of the City of Fairhope Municipal Pool. Motion was reviewed
and approved by 1st motion by Derek Thomas, and 2nd motioned by Jenny
Douglass and unanimously carried.
Rec Center -Liz Chandler reported that membership is currently at 3,500 and all classes are
very busy. She reported that the basketball youth league is going very strong and
that Danny Ford is in charge of that league.
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New Business:
Swim Pool-
Youth
Football-
5-Year-
Tom Kuhl announced that the maintenance and repair work on the pool is
complete and the pool re-opened this past Monday. He reported that the locker
rooms look very good and explained the various maintenance items performed .
He said that the current feedback from the members is very positiv e .
Tom Kuhl reported that he has spoken to the coaches and parents for youth
football. They are in the process of creating a board and are in the process of
drawing up a plan for this upcoming year. They also reported to Tom that by
adhering to this plan, all of their debts should be paid off this year.
Erik Cortinas is continuing to work on the 5-year plan. He brought aerial shots of
each facility that the City of Fairhope Recreation Center has which showed the
engineering of the 40 acre Manley Road property, Stimpson field , the Volanta
parks , and the football fields at Barnwell.
He reported that what he sees right now is a large need for additional soccer
fields. He also discussed the amounts of money that the Fairhope High School
Booster Club came to request from the City Council F AC Committee . It was also
discussed that the F AC Committee told the Booster Club to come back in June
when the budget is being worked on.
Erik said he would like for the sub-committee members who were created at the
August 18, 2010 meeting to meet on Wednesday , March 2 nd at 5:30 pm to further
discuss the 5-year plan in depth. Pandora Heathcoe will send an email to the
following members: Erik Cortinas ; Dennis Sherrin ; Bob Keyser ; Derek Thomas ;
and Michelle Smith to set up that meeting at the Rec Center meeting room.
There being no further business , on motion to adjourn by 1st Erik Cortinas, 2 nd by Jenny Douglass and
unanimously carried , the meetin g was duly adjourned at 6 :30 PM.
The next scheduled meeting will be held Wednesday , March 16 , 2011 .
2
EASTERN SHORE MASTERS SWIMMING
PURPOSE: Create an adult swim league based at the Fairhope Municipal Pool,
hereafter known as Eastern Shore Masters Swimming. Our mission is to
promote swimming via a sanctioned United State masters swimming program
for fitness enthusiasts, triathletes, and competitive swimmers.
ESMS ORGANIZATION (Board of Directors):
President/Coach-Michelle Smith
Vice President/ Asst. Coach-Bob McLaughlin
Registrar/Uniforms-Kelley Lyons
Treasurer-Trin Ollinger
Secretary-Tab Vaughan
LIABILITY INSURANCE: .
USMS provides each registered club General Liability Insurance in the amount of
$1,000,000 during practice sessions (where all participants are members of
USMS or USA Swimming and under the direct supervision of a USMS member or
certified coach) and during sanctioned swim meets.
ANTICIPATED USE OF THE FACILITY:
Swim Practice -ESMS will utilize no more than 3 lanes set aside for Masters
Swimmers during the agreed upon practice times. Practice times are weekdays
at (5:30am-7:00am; 7:30am-9:00am & 6:00pm-7:00pm), and Saturdays
(10:00am-11 :00am).
Swim Meets -ESMS will host 1 weekend swim meet per year at a mutually
agreeable date with the City of Fairhope. Generally masters swim season is
designated as follows: July 25 (or 1 week after FAST swim season) through mid
May (or when public schools are out for the summer)
COSTS:
USMS membership registration is $39 annually. All ESMS members will be
required to have a current membership to the Fairhope Pool/Recreation Center
or pay a daily rate per practice. Standard 'resident' rates will apply to all ESMS
members .
EASTERN SHORE MASTERS SWIMMING
Meeting Minutes
January 26, 2011
Let it be known that on this day, January 26, 2011, at Fairhope, Alabama, we
agree to form as a swim club "Eastern Shore Masters Swimming" under the
guidelines set forth by the United States Masters Swimming organization and
the "not for profit" association guidelines defined by the United States Internal
Revenue Service.
Whereas the directors are Bob McLaughlin, Michelle Smith, Trin Ollinger, Tara
Vaughan, and Kelley Lyons, and are hereby granted authority to conduct
business matters that may arise in the course of normal club matters.
The club's mission is to promote..,. via a sanctioned United States masters
swimming program for fitness enthusiasts, tri -athletes, and competitive
swimmers.
All monies generated in association with this master's swimming program, such
as through meets, fundraisers, etc., will be routed back into the program or the
pool for use as its members and board best see fit.
Bob McLaughlin, Vice President: __ --"----------
Kelley Lyons, Registra r.; · / · 1 /:.. -..--::
Trin Ollinger, Treasu
Tara Vaughan, Secrefcfry:--~--,..c..-C.--,L..,;'---~----
The FAIRHOPE TENNIS ASSOCIATION announces the first annual. ..
FAIRHOPE OPEN TENNIS TOURNAMENT
April 30 and May 1, 2011
Divisions :
Men's Doubles (MA) 4 .0 and above
Men's Doubles (MB) 3.5 and below
Women's Doubles (WA) 4 .0 and above
Women's Doubles (WB) 3 .5 and below
including
Double elimination matches in all divisions
$20 entry per team
1st & 2nd place trophies awarded to each division
Maximum of 8 teams per division -Registration closed when maximums reached
All matches at: Fairhope Municipal Tennis Courts, Morphy & Young Streets in Fairhope
For registration and additional info see: www .FairhopeOp e n .co m
The FAIRHOPE TENNIS ASSOCIATION (FTA) was formed to organize and administer the Fairhope Open tournament , to
promote area tennis and to encourage further development of tennis facilities in Fairhope.
All a re encouraged to join and support the FT A to enable the accomplishment of objectives set forth above. The FT A is in
need of immediate funds to acqu ire liability insurance and to begin preparations for the tournament. Please consider
joining FTA now -and convince others to join as well . And of course , donations are most welcome. Long time tennis
playe rs and local residents, Dan Anderson is FT A Treasurer and Sam Comly is Assistant Treasurer.
To join FTA, please complete the following application :
FAIRHOPE TENNIS ASSOCIATION -APPLICATION $5 per ind ividual per year
Name: __________________ _
E-ma il: ____________ _ Phone: _______ _
Donations or Comments invited ------------------------
2011 FAIRHOPE OPEN TENNIS TOURNAMENT -REGISTRATION
Doubles Team Division : MA MB WA WB · $20 per team
Team Name & e-ma il or phone# ________________________ _
Make check payable to FTA & send to : FTA Treasurer 210 South Drive Fairhope , AL 36532