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Home My WebLink About05-19-2010 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, May 19, 2010, at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road. Present were: Chairman Van Saltz, Charlie Langham, Sherry Sullivan, Jennifer Douglass, Tom Kuhl, Derek Thomas, Brittany Hoover, City Council Member Mike Ford, and Liz Chandler. City Administrative Assistant Pandora Heathcoe took the minutes to the meeting. Absentee were: Hank Mullins, Jim Godfrey, and John Baker. Chairman Van Saltz called the meeting to order. The minutes from the meeting on Wednesday, April 21, 2010 were reviewed and approved by 1st motion by Charlie Langham and 2"d motioned by Derek Thomas and unanimously carried. Vann Saltz — Mentioned that Charlie Langham and Jim Godfrey terms on the Board end May 31, 2010. He also mentioned that they were both recognized at the last City Council meeting for their years of service on the board and received plaques from the City. Liz Chandler was also recognized at the last City Council meeting for her acts of heroism in saving a Recreation Center member's life by administering CPR. Tom Kuhl — Reported that he the lease with Coca Cola still has not been resolved. Lisa Hanks, City Clerk has given the lease to Tut Wynne, City Attorney for review. There has not been any decision made at this time. However, Tom did report that he will touch base with the clerk's office this week to check on the status of the lease. It was reported that a new engineering firm, Clark, Geer, Latham & Associates from Mobile came to inspect and give a proposal for the reconditioning of the football stadium bleachers. This firm was used to inspect all the stadiums after Hurricane IVAN for the Baldwin County Board of Education. The representatives said they would have a.quote within a week. Thompson Engineering has already submitted a proposal for this week in the amount of $283,000. Tom reported that the dedication for the City Dog Park went very well with an estimated fifty (50) participants. Reported that the FAC Committee has once again asked for ways to reduce the budget and cut costs. It was discussed to close both the pool and the Recreation Center on Sundays and all holidays. This would eliminate paying City employee's time and a half for working holidays and member participation on Sundays is very low. He also suggested closing the "Summer Fun " day camp in 2012. Tom also reported that the City Council had approved the hiring of additional part time employees for the pool and that all staff that is replaced in either program will be hired on a part time status only. He also suggested to the FAC Committee for bringing in additional revenue would be an aquatic fitness program in the pool and water exercise classes. Tom did report that programs that conflict with outside programs (i: e: martial arts, etc) would not be implemented at either center. Franchise Agreement— Tom suggested that the franchise agreement be completely eliminated and type up a new legal agreement that gives the City some revenues back from the vendor. The tennis courts could be profitable based on a new agreement and locating the right vendor. Brittany Hoover— Brittany reported that swim team practices will begin June 1, 2010. The pool has 400 bathers each day and the current hours of operation do not give the pools adequate time to turn over for the next day. The current pool hours are 5:00 a.m. until 8:00 p.m.; Brittany requested that the pool closing hours be changed to 5:00 a.m. until 7:00 p.m. approved by 1st motion by Derek Thomas and 2°d motioned by Jenny Douglass and unanimously carried. Rec Center — Liz Chandler reported that the Recreation Center is currently at an approximate 2020 member status. She also reported that they are currently to the $235,935 revenue mark. However, she reported that 10% of members are currently 90 days past due. She and Jay have drafted a letter to the members needing to renew their dues: (1) is based upon members who continue to use the facilities, and (1) is based upon members who have not returned to the Recreation Center. Since automatic draft is not used for membership dues, Liz reported it is often difficult to get the members to renew. Mike Ford said he will meet with the Mayor on this issue. Liz also reported that the City Council did approve for hiring two additional instructors. Tennis Courts — He met with the tennis court vendor to discuss the tennis courts and possible projects for them. He now feels better about the situation, however will continue to monitor them and will also continue to work on getting the written agreement drawn up and signed. Nominations —Since the April meeting, the City Council postponed the appointments to fill two vacant spots. Debbie Quinn, City Council member voiced she would like to see a more diversified membership on the Board. Since that time, Jan McElroy has submitted her application for the Recreation Board. Hank Mullins has submitted his application to renew his position on the Board. According to the City Clerk's office, these applicants have been placed on the upcoming City Council for discussion to fill the three positions. Erik Corintez Kevin Grimes Bob Keyser Jan McElroy Hank Mullins Sports Leagues — It was also discussed that an invitation to be sent to all Presidents or Officials of the sports leagues to attend each Rec Board meeting and be placed on the Board as ex officio. However, until the City Council fills the vacant positions, this invitation will be postponed. Vann Saltz thanks the Board members who currently attend many of the sporting events; however he suggested that Board members try to make them more visual to the leagues and the citizens. The next meeting was scheduled for Wednesday, June 16, 2010. The meeting was duly adjourned at 6:30 p.m. 8V, Transaction Summary for 08/24/09 - 05/19/10 [Fairhope Recreation Center 05/19/10)Lge 1. REVENUE SUMMARY New Membership Plans 2014 169,075.94 New Punchcard Plans 0 0.00 New Day -Pass Plans 3 120.00 Membership Payments Punchcard Plan Payments Day -Pass Plan Payments Member Add-Ons other Fees Taxes TOTAL 1309 48,829.65 0 0.00 1252 12,150.75 434 5,758.65 0 0.00 TOTAL FUNDS COLLECTED cash 2822 check 1265 CC 925 Account 0 EFT -Bank 0 EFT -CC 0 TOTAL REVERSALS cash check cc Account EFT -Bank EFT -CC TOTAL TOTAL NET REVENUE cash check Cc Account EFT -Bank EFT -CC TOTAL 1 / / 1 1 Members Added 2017 Members Inactivated 0 Members Activated 2 Members Deleted 15 void Transactions 0 0.00 ------------ 235,934.99 24,886.40 136,528.57 74,520.02 0.00 0.00 0.00 235,934.99 0. 0. 1 1 1 0.11 1 1P 24,886.40 136,528.57 74,520.02 0.00 0.00 0.00 235,934.99 Membership summary Report for Fairhope Recreation Center [Fairhope Recreation Ce0Mge 105/ MEMBER TOTALS Active Members: 1937 inactive Members: 88 Total Members: 2025 MEMBERSHIP PLANS - All Members 12-Month 6-Month 3-Month 1-Month EFT -CC EFT -Bank Other TOTAL couple Monthly - 2 2 Couple Monthly - 15 15 Couple Monthly - 43 43 Couple Quarterly Couple Quarterly 44 44 couple to family 1 1 couple Yearly - 1 1 Couple Yearly - 2 2 couple Yearly - 40 40 Daily Use Fee Daily Use Fee - Dependent Member 563 ~'248 34� 1152 Family - COF/Ann 21 21 Fami l y Monthly - 1 1 Family Monthly - 53 53 Family Quarterly 3 3 Family Quarterly 42 42 Family Yearly - 12 12 Family Yearly - 1 1 Family Yearly - 100 100 Gift certificate Pool Transfer 9 9 Rec center Empp10 10 10 Rec center volun 5 5 Senior Couple Mo Senior couple Mo 40 40 Senior Couple Mo 2 2 senior Couple Qu 1 1 Senior Couple Qu 36 36 Senior Couple Ye 4 4 Senior Couple Ye 135 135 senior Single Mo 1 1 senior Single Mo 39 39 Senior Single Mo 3 3 Senior Single Qu Senior single Qu 27 27 senior Single Ye 2 2 senior single Ye 29 29 single Adult Mon 1 1 Single Adult Mon 12 12 single Adult Mon 63 63 single Adult Qua Single Adult Qua 37 37 Single Adult Yea 3 3 single Adult Yea single Adult Yea 28 28 ---------------- TOTALS ------------------------ 944 438 ---------------- 638 ---------------- -------- 2020 Membership Plan Aging - Active Billing Members only U -to-Date : p 1426 71% 1-30 days: 156 8% 31-60 days: 157 8% 61-90 days: 86 4%.., 91+ days: 195 10% PUNCHCARD PLANS - All Members n>0 n=0 n<O TOTAL Punch Card for 1 1 2 ---------------- TOTALS ------------------------ 1 -------- 5 DAY -PASS PLANS - All Members 1 - Day Use Fee 1 241 Membership summary Report for Fairhope Recreation Center [Fairhope Recreation CefiMge 10 Visit Guest P 2 - Day Passes P 3 - Day Passes P City Employee Da TOTALS