HomeMy WebLinkAbout05-14-2024 Fairhope Airport Authority Meeting MinutesMinutes of the Fairhope Airport Authority
May 14, 2024
The Fairhope Airport Authority met May 14,2024 at 5:00PM in the City Hall
Council Chambers at 161 N Section Street.
Present: Pel Henry, Chairman, Will Bruce, Don Ward, Chip Groner and Len
Strickland. Jack Burrell and Amy Pearson were absent. Also Present was Josh
Myrick, Attorney. Cynthia A Boothe took the Minutes.
The Minutes of the April 9, 2024 regular meeting were considered and
approved with a motion by Chip Groner, second by Len Strickland and
unanimously passed.
Continental Aerospace Report: Paula Hembree was absent, but Dave
Friedel reported that the sales for AV-Gas for April 2024 were 7,470 gallons
and Jet-A sales were 37,425 gallons. The sales for April 2023 were 8,388
gallons for AV-Gas and 23,041 gallons for Jet-A.
Airport Manager's Operations Report: Dave Friedel reported that the traffic
count for April 2024 was 5,515. The count for a full year of Vir-Tower is 69,128.
Dave stated that Derrick Owens of the FAA was at the Airport a couple of
weeks ago and Dave asked him about the Dedication Plaque for the Te rminal
Building. Derrick stated that usually the FAA and State are mentioned on the
plaque because of funding and that State and Local Officials that helped
secure the funding and approval are usually mentioned also.
Dave mentioned that the ALEA Hangar door has been out of alignment, but
the problem has now been repaired.
Dave stated that the beacon has been out for a while, but Moody Electric
should be out tomorrow to look at it.
Dave stated that the AWOS had a semi-annual inspection and that everything
looked fine.
Engineer's Report: Jordan Stringfellow went over the Taxiway Lighting Project
Funding Breakdown Sheet. It will be funded with FAA AIG money for 90%,
ALDOT for 5% and Airport Authority will be responsible for 5%. The estimated
cost of the project is $879,450.00. She should have numbers ready by the end
of June or beginning of July and will send application for grant money by the
end of July.
Grants for AIP funds for reimbursement of Land Acquisition for $150,000.00
and reimbursement for the parking lot at the new Terminal Building for
$85,000.00 have been applied for and the funds for the land reimbursement
should be available by August, and the reimbursement for the Parking Lot at
the new Terminal Building should be available soon.
After a brief group discussion, a motion was made by Don Ward to approve
the resolution for the contract and bidding process, second by Len Strickland
and unanimously passed.
Treasurer's Report: Amy Pearson was absent, so Pel Henry went over the
Balance Sheet and the Profit and Loss Budget Performance.
Legal Report: Josh My rick stated that he had three leases ready for approval
by the Authority. The leases will be effective starting June 1, 2024.
Lot P27-B, for LLC
Lot P-19 for Garage Aereo, LLC (68 Ventures)
Lot P-20 for Apex Contracting Services, LLC
Lot P27-B will require an addendum requiring asphalt to be laid to meet Lot
P27-A and the Ta xiway. A drawing will be required to show where asphalt will
be laid.
After a group discussion, a motion was made by Len Strickland to approve the
leases with Lot P-27B subject to the addendum for asphalt, second by Don
Ward and unanimously passed.
Josh presented a new version of the Letter of Intent to Lease Hangar Pad to the
Authority Members. He said that the letter will now require prospective
tenants to submit a metes and bounds legal description of the lot and a layout
and design of the proposed hangar during the six-month due diligence period
before the lease is executed. A motion was made by Len Strickland to
approve the new Letter of Intent, second by Don Ward, and unanimously
passed.
Board Discusstion/Approval Requests: No Report.
Other Business: Jordan Stringfellow stated that she had gotten a price from a
driller to test two sites at the Fuel Farm for any EPA hazards that might be
present and that the quote will not be for more than $20,000.00.
Don Ward stated that the Authority should wait until about October before
having the testing done so that the new FBO manager would know that they
have a hazard free site.
Dave Freidel stated that he was getting a quote to have the tanks at the Fuel
Farm checked to see if they need to be relined or replaced.
Comments from Advisory Council Members: Russ Kilgore stated that he
wanted to be sure that the Authority will require that the FBO operator will
abide by all EPA Rules and Requirements. Pel Henry assured him that they
would.
Comments from the General Public: Scott Peters stated that he was
cancelling his Letter of Intent for Lot P-27-B. Pel Henry stated that he would
contact the Authority's accountant to have his deposit refunded.
Move to Executive Session to discuss RFP Submittals: Pel Henry stated
that five submittal packages were received for the RFP and are being
reviewed. A selection should be recommended by the next meeting. Don
Ward made a motion to move to Executive Session to discuss the various RFP
Submittals and to include Dave Friedel and Josh Myrick. The meeting should
last approximately twenty minutes and no action is expected to be taken. A
second was made by Len Strickland and unanimously passed.
The Authority Members moved to Executive Session at 5:51 PM.
Return from Executive Session: The Authority Members returned from
Executive Session at 6:25PM.
Adjournment: A motion was made by Don Ward to adjourn the meeting,
second by Len Strickland and unanimously passed.
There being no further business, the meeting was adjourned at 6:26PM.
� fuclpwlli � Sub ittedby Cynthia A Boothe