HomeMy WebLinkAbout03-21-2024 Personnel Board Meeting MinutesCITY OF FAIRHOPE
Personnel Board Meeting
7:00 A.M. March 21st, 2024
161 N Section Street
Fairhope, AL 36532
Present were:
Members: Chairman Genie Frazier; Terry Ullrich; Jake O’Neil; Human Resource Director Hannah
Noonan;
The meeting was called to order at 7:00 a.m.
The February 15th, 2024 minutes were approved
HR Director Hannan Noonan announced the final review for the employee manual. She
presented a revision summary for the board to review. To ensure compliance, she plans to send
the detail of the changes in the EEOC and sexual harassment categories to Hope and the city
attorney. The board went over the changes one by one:
Section 1
• Expiring applications (12 months)
• Police probationary period pay increases (2%)
• Re-employment as it relates to pay (if employee returns in 180 days, they can
resume pay grade)
Section 2
• Wage and salary administration: Establishing that hiring external candidates will
not go above the mid pointe in pay range
• Certification pay is exclusively for hourly employees
• Establishing lunch structure
• Working before and after regular hours
• Overtime
• Compensatory time
• On call police v. stand by effective Oct. 1st, 2024
• Hurricane preparedness
• Additional pay during emergencies (incentive to work disasters for FEMA
reimbursement)
• Military leave compliance
• Pay periods and direct deposits
• Safe harbor policies and garnishments
Section 3
• EEOC, sexual harassment
• Workplace violence, ADA, pregnancy, non-discrimination, HIPAA, FMLA, whistleblower
and sexual orientation
Section 4
• Dress code guidelines
• Worksite standards
• Travel and expense reimbursement
• Personal property
• Solicitation (structuring vendor visits for organization)
• Cross training
• Promotion
• Pay parameters
• Transfer pay guidelines with mayor’s approval.
• Temporary reassignment
Section 5
• Benefits and longevity pay
Section 6
• Holidays
• Substituting holidays
• Holidays added
• Vacation leave
• Vacation accumulation
• No vacation leave advances
• Vacation buyback option
• Sick leave
• Political leave of absence (state code)
Section 7
• Types of separation
Section 8
• Performance and disciplinary actions
• Establishes limitation on disciplinary appeals
Section 9
• Ethical conduct
• Secondary employment
Section 10
• Transitional duty and light duty restrictions and guidelines
Section 11
• Drug and alcohol policy
• Personell board
• Use of city vehicles
• Assignment of vehicles
The board thanked Hannah for her hard work on the employee manual.
Hannah gave an update on safety. Recently the city held trench training. Aerial and lift training
is on the horizon. Next week there will be performance evaluation training. January 1st- March
20th there have been 5 workers’ comp claims, totaling $5,884.45, compared to last year, four
claims and a total of $10,661.95. There is also a decrease in incidences compared to last year.
Bucket operation training will also be required.
Board members made final comments.
A motion was made, and a second to adjourn.
Sincerely,
Jake O’Neil
Personnel Board Secretary