The URL can be used to link to this page

Home My WebLink About10-14-1998 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, October 14, 1998 at the City Administration Building, 161 N. Section Street Present: Chairman Richard Bass; members Charlie Langham, Trisha McMahon, Rae Jackson, Bob Callahan. Council Liaison Mike Ford, Recreation Director Eddie Boyett, Facilities Director Phil Rutherford, Secretary Betty Rivenbark The minutes of the September meeting were considered and duly approved as written. The October bills were considered and on motion by Bob Callahan, seconded by Charlie Langham, approved for payment. Under old business Eddie was asked if he knew anything definite about the road at the Founders Park. Larry Thomas was not present to tell us if the FSTC had decided anything and Eddie had not heard anything definite. Eddie did report that the hurricane had put the work at the park behind. That Tim said starting next week they should be able to get back on the park, that everyone had been working on the streets to get all the debris up. That the fence people should have started today, and that the lumber bid for the concession stand went to Mobile Lumber. At the last meeting we had discussed the sound system and Eddie said at last game worked fine. The question was raised about hiring new employees and what our status was since the budget was adopted. Everyone thought that it best to wait to get the okey to hire someone before we do it. Phil did mention that we needed to go ahead and request an out front mower - gator from the council. MikFord said he would do that. Eddie reported on the damage at the park due to hurricane Georges... the old storage building, the roof at the pool and the bleachers were damaged. Phil said this was reported to FEMA and will be replaced. At this time the board considered the proposals from Pepsi Cola and Coca Cola for concession rights at the new Founders Park. A review of what proposed did not meet all our requirements, the bids presented did not provide enough information to make a decision. In this case it was unanimously decided to reject all the bids presented. Further discussion among the members led to a decision to state our requirements and fax them to the bidders and see if they wished to bid on our needs as listed below: Three year beverage agreement four - ice machines eight - five gallon coolers seven - beverage storage coolers four - electronic scoreboards size 14 x 5 one scoreboard - 18 x 20 To include all necessary scoreboard accessories with warranties for parts for duration of contract. Bids to be in no later than Monday, October 19, 1998 at S:OOPM. All bids to be presented in writing. The secretary to type this and fax it tomorrow and will contact the board after Monday to see what we results we have. It was also noted that we need to have these in place by February 1, 1999. There being no further business, meeting was duly adjourned. CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-98 TO 09-30-99 REVENUE -OPERATING FUND Cigarette Tax $19,000.00 Beer Tax $75,000.00 Stadium Maintenance Rent $1,000.00 Parking -Football Stadium $7,000.00 Miscellaneous $1,500.00 Recreation Program Fees $1,000.00 Swimming Pool. Fees $15,000.00 Transfers From General Fund $146,525.00 Transfers From Capital/Improvement Fund(Equip.) $25,000.00 TOTAL REVENUE $291,025.00 EXPENDITURES Salaries and Benefits * Uniforms $1,000.00 Salaries $135, 000. 00 Employee Medical Insurance $21,000.00 Payroll Taxes $12,000.00 Employee Retirement Expense $7,500.00 Insurance W/C $6,000.00 Repairs and Maintenance $32,000.00 Athletic Equipment $1.8,000.00 Supplies $25,000.00 Telephone $100.00 Donation $600.00 Gasoline and Oil $2,300.00 Audit $1,000.00 Miscellaneous $1,000.00 Colony Rent $225.00 Arts and Craft Program $500.00 Employee Benefit Expense(Christmas Bonus) $2,500.00 Insurance $200.00 Legal $100.00 Capital Purchases/Impr.ovements(Equipment) $25,000.00 TOTAL EXPENDITURES $291.,025.00 * Based on a proposed increase of 3 full-time employees and corresponding increase of transfer from general fund or proprietary funds. CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-98 TO 09-30-99 REVENUE -IMPROVEMENT ACCOUNT Cigarettes Tax Beer Tax Interest -Savings TOTAL REVENUE EXPENDITURES Capital Purchases TOTAL EXPENDITURES $11,000.00 $46,900.00 $200.00 $58,100.00 $58,100.00 $58,100.00 The Recreation Board of the City of Fairhope met Wednesday, October 14, 1998 at the City Administration Building, 161 N. Section Street Present: Chairman Richard Bass; members Charlie Langham, Trisha McMahon, Rae Jackson, Bob Callahan. Council Liaison Mike Ford, Recreation Director Eddie Boyett, Facilities Director Phil Rutherford, Secretary Betty Rivenbark The minutes of the September meeting were considered and duly approved as written. The October bills were considered and on motion by Bob Callahan, seconded by Charlie Langham, approved for payment. Under old business Eddie was asked if he knew anything definite about the road at the Founders Park. Larry Thomas was not present to tell us if the FSTC had decided anything and Eddie had not heard anything definite. Eddie did report that the hurricane had put the work at the park behind. That Tim said starting next week they should be able to get back on the park, that everyone had been working on the streets to get all the debris up. That the fence people should have started today, and that the lumber bid for the concession stand went to Mobile Lumber. At the last meeting we had discussed the sound system and Eddie said at last game worked fine. The question was raised about hiring new employees and what our status was since the budget was adopted. Everyone thought that it best to wait to get the okey to hire someone before we do it. Phil did mention that we needed to go ahead and request an out front mower - gator from the council. MikFord said he would do that. Eddie reported on the damage at the park due to hurricane Georges... the old storage building, the roof at the pool and the bleachers were damaged. Phil said this was reported to FEMA and will be replaced. At this time the board considered the proposals from Pepsi Cola and Coca Cola for concession rights at the new Founders Park. A review of what proposed did not meet all our requirements, the bids presented did not provide enough information to make a decision. In this case it was unanimously decided to reject all the bids presented. Further discussion among the members led to a decision to state our requirements and fax them to the bidders and see if they wished to bid on our needs as listed below: Three year beverage agreement four - ice machines eight - five gallon coolers seven - beverage storage coolers four - electronic scoreboards size 14 x 5 one scoreboard - 18 x 20 To include all necessary scoreboard accessories with warranties for parts for duration of contract. Bids to be in no later than Monday, October 19, 1998 at 5:OOPM. All bids to be presented in writing. The secretary to type this and fax it tomorrow and will contact the board after Monday to see what we results we have. It was also noted that we need to have these in place by February 1, 1999. There being no further business, meeting was duly adjourned.