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05-06-2024 Planning Commission Minutes
May6,2024PlanningCommissionMinutesThePlanningCommissionmetMonday,May6,2024,at5:00PMattheCityMunicipalComplex,161N.SectionStreetintheCouncilChambers.Present:blueMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinas;HunterSimmons,PlanningandZoningDirector;MichelleMelton,Planner;ChrisWilliams,CityAttorney;andCindyBeaudreau,PlanningClerk.Absent:LeeTurner,RebeccaBryant,JayRobinsonandClariceHall-BlackDuetotheabsenceoftheChairman,thePlanningSecretarycalledthemeetingtoorderat5:08PM.HunterSimmons,PlanningandZoningDirector,explainedthatthePlanningCommissionwouldneedtoselectaChairmanforthismeeting.AmotionwasmadebyErikCortinastoselectJohnWorshamastheChairmanforthismeeting.HollieMacKellarsecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.ApprovaloftheMinutesApril1,2024:ErikCortinasmadeamotiontoapprovetheminutesfromtheApril1,2024.HarryKohiersecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.Old/NewBusinessNoneConsiderationofAgendaItems:A.SD24.07PublichearingtoconsidertherequestoftheApplicant,GoodwynMillsCawood,LLC,onbehalfoftheOwner,RetirementSystemsofAlabama,forFinalPlatApprovalofBattlesTracePhase8,a48-lotMajorSubdivision.Thepropertyisapproximately28.53acresandiszonedTR—TouristResortDistrict.ThepropertyislocatedonthenorthsideofBattlesRoad,ontheeastandwestsidesofColonyDrive.PPINS#:29244,372296Summary:HunterSimmons,PlanningandZoningDirector,presentedtherequestoftheApplicant,GoodwynMillsCawoodonbehalfoftheOwner,RetirementSystemsofAlabamaforfinalplatapprovalofBattlesTracePhase8,a48-lotmajorsubdivision.Mr.Simmonssharedthezoningmapandaerial.Mr.Simmonsstatedthattherecreationalareasandinfrastructureofthesubdivisioniscomplete. May6,2024PlanningCommissionMinutesFollow-UpActivitiesRequiredbytheApplicant:•Copyoftherecordedplat(Finalplatmustberecordedwithin120daysofacceptance)•CopyoftherecordedO&MAgreement•MaintenanceandGuaranty(M&G)Agreementexecutedbythesubdivider—thisdocumentisnotconsideredfullyexecuteduntiltheMayorsignssaidagreement.oRemembertoincludetheinstrument#fromtherecordedplatStaffrecommendsconditionalapprovalofSD24.07subjecttothefollowingconditions:1.Completionofthefollowupactivities2.SubmitrevisedGISAs-BuiltsShapefilesMr.Simmonsaddressedacitizen’sconcernregardingthepipeinthesidewalk.Staffreviewedtheplans,anditdoesmeettheapprovedplansinthepreliminaryplatandthesidewalkhasbeenrepaired.Thepipeisalittlelarger,soitdoesstickoutofthewater.Staffdoesnotseeanyhazardorenvironmentalimpactofthepipe.AmandaThompsonwaspresentonbehalfofGoodwynMillsCawoodforanyquestions.ChairmanWorshamopenedthepublichearingat5:15pm.GaryGover,300LincolnStreet,statedhisconcernaboutanexistingfencewithtwostrandsofbarbedwireonthesouthsideandrequestedthatitberemoved.Mr.SimmonsstatedthattheTRdistrictisexemptfromportionsoftheZoningOrdinancebutstatedthathewouldlookintoit.Thepublichearingwasclosedat5:17pm.blueMacKellarmadeamotiontoapproveSD24.07withstaffrecommendations.ChrisWilliams,CityAttorney,statedthathehadreviewedtheTRDistrictandZoningOrdinanceanddoesnotseeanylimitationsonfencingthatspecificallypertainstobarbedwire.ErikCortinassecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:bollieMacKellar;HarryKohier;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.B.SD24.08PublichearingtoconsidertherequestoftheApplicant,S.E.Civil,onbehalfoftheOwner,FSTOldTowneInvestments,LLC,forPreliminaryandFinalPlatApprovalofMorphyGrove,a3-lotMinorSubdivision.Thepropertyisapproximately1.26acresandiszonedR-3—HighDensitySingle-Family.ThepropertyislocatednorthofMorphyAvenueandwestofBishopRoad.PPIN#:573872 May6,2024PlanningCommissionMinutesMichelleMelton,CityPlanner,presentedtherequestoftheApplicant,S.E.Civil,actingonbehalfoftheOwner,FSTOldTowneInvestments,LLC,forPreliminaryandFinalPlatapprovalofMorphyGrove,a3-lotminorsubdivision.Ms.Meltonsharedtheplatandsitedata.StaffrecommendsapprovalofSD24.08subjecttothefollowingcondition:1.InstallationofsidewalkalongMorphyAve.AaronCollins,S.E.Civil,waspresentforquestions.HarryKohleraskedaboutthesidewalkinstallation.Mr.CollinsstatedthatthesidewalksneedtobeinstalledbeforethefinalplatwillbesignedbythePlanningStaff.ChairmanWorshamopenedthepublichearingat5:22pm.RuthPierce,9FoxRun,statedherconcernaboutthetraffic,waterpressureanddrainageinthearea.Mr.Simmonsstatedthattheareaiszonedforsinglefamilyresidential,andthreehomeswillbebuiltfrontingMorphyAvenue.Mr.SimmonscontinuedaddressingMs.Pierce’sconcernsregardingdrainageandtraffic.Thepublichearingwasclosedat5:30pm.LarrySmith,S.E.Civil,statedthattherewasafireflowtestwhichshowsadequatewaterpressureforthearea.Mr.Smithcontinuedthatthisminorsubdivisiondoesnotrequireatrafficstudyandthatthepropertyslopesfromnorthtosouthsoallrunoffwillflowintotheright-of-wayonMorphyAvenue.Mr.SimmonsstatedthattheMayorjustnotifiedhimthatshehasalreadytoldtheWaterSuperintendenttocheckwithwaterpressureinMs.Pierce’sarea.ErikCortinasmadeamotiontoapproveSD24.08withstaffrecommendations.HollieMacKellarsecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.ErikCortinassharedwithMs.Piercethatduringthebuildingpermitprocess,thatifthebuildersignificantlychangedthetopographyoftheland,hehastheauthoritytomakethebuildertakedrainagemeasuresintoaccount.C.SD24.10PublichearingtoconsidertherequestoftheApplicant,S.E.Civil,LLC,onbehalfoftheOwner,68VHarvestGreenWest2022,LLC,forFinalPlatApprovalofHarvestGreenWestPhase1,a77-lotsubdivision.Thepropertyisapproximately42.10acresandiszonedPUD—PlannedUnitDevelopment.ThepropertyislocatedonthewestsideofStateHighway181,acrossfromTheWatersSubdivision.PPIN#:177373 May6,2024PlanningCommissionMinutesHunterSimmons,PlanningandZoningDirector,presentedtherequestoftheApplicant,S.E.Civil,LLC,actingonbehalfoftheOwner,68VHarvestGreenWest2022,LLC,forFinalPlatapprovalofHarvestGreenWestPhase1,a77-lotsubdivision.Mr.Simmonssharedthezoningmapandaerial.Mr.SimmonsexplainedthedifferentphasesofHarvestGreenWest.Mr.SimmonsstatedthatalotinthebackofHarvestGreenWestPhase2,willeventuallybedeededtotheCityforaliftstation,intheeventthatPhase2doesriothappenduetoeconomics.Follow-UpActivitiesRequiredbytheApplicant:•Copyoftherecordedplat(Finalplatmustberecordedwithin120daysofacceptance)•CopyoftherecordedO&MAgreement•MaintenanceandGuaranty(M&G)Agreementexecutedbythesubdivider—thisdocumentisnotconsideredfullyexecuteduntiltheMayorsignssaidagreement.oRemembertoincludetheinstrument#fromtherecordedplatoRemembertoinclude30daysinparagraph3.•PerformanceBondsubmittedwithin30daysofFinalPlatapproval.StaffrecommendsapprovalofSD24.10withstaffrecommendations.1.Completionoffollow-upactivities.2.AddtheFFEforeachlot.3.AnotewillbeaddedtotheplattoreflectthelotwheretheliftstationislocatedinHarvestGreenWest(Phase2)willbededicatedtotheCityduringtheFinalPlatapprovalofHarvestGreenWest(Phase2).IntheeventthePreliminaryPlatforHarvestGreenWest(Phase2)expiresbeforeFinalPlatapprovalisobtained,thelotwillbedeededtotheCitybyanadministrativere-platbytheOwner.4.ProvidecorrespondencefromALDOTconfirmingturnoutsarepermittedforpublicuse.5.NewvideosofthesewermainsshallbesubmittedtotheWater/SewerDepartmentforreviewandanydeficienciesshallbecorrectedtothesatisfactionoftheWater/SewerDepartmentpriortoCertificateofApproval(PlatSignatures)oftheCityofFairhopeSewerDepartment.LarrySmith,S.E.Civil,statedthatheagreeswithalloftheconditionsandclarifiedcondition5thatthegoalisthatreviewtheareasthathadproblemsandpossiblyrevideothem.HehasspokenwithDarylMorefieldandRichardJohnsonaboutthatsothatitistotheirsatisfaction.Mr.CortinasaskedMr.SmithtoexplainhowtheFFEsareestablished.Mr.Smithexplainedthateachjurisdictionandbuilderusessomethingdifferent,butintheabsenceofguidance,Mr.Smithwillgoaminimumof15”abovethecenterlineoftheroad.Normally,thatisstillprettyflatifyouaretryingtogetdrainagetogofromthebackofthelottothefrontofthelot,thenanalyzewhichdirectionthedrainagewillgo.Ifnecessary,hewillgoupto24”abovethecenterlineoftheroad.Mr.Cortinasaskedhowitwouldbehandledifthereareheavilyslopedlots.Mr.Smithstatedthathewouldcomeupwithasitespecific,cityapprovedplan.ChairmanWorshamopenedthepublichearingat5:43pm.Havingnoonepresenttospeak,thepublichearingwasclosedat5:43pm.4 May6,2024PlanningCommissionMinutesErikCortinasmadeamotiontoapproveSD24.10withstaffrecommendations.HarryKohiersecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohier;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.D.SD24.12PublichearingtoconsidertherequestoftheApplicant,JadeConsulting,LLC,actingonbehalfoftheOwner,TwoHandsDesign&DevelopmentLLC,forPreliminaryPlatApprovalofHillTop—Lot29.Thepropertyisapproximately1.131acresandiszonedaPUD—PlannedUnitDevelopment.Thepropertyislocatedat18655SectionStreet.PPIN#:3X9630MichelleMelton,CityPlanner,presentedtherequestoftheApplicant,JadeConsulting,LLC,actingonbehalfoftheOwner,TwoHandsDesign&DevelopmentLLC,forPreliminaryPlatapprovalofHillTop—Lot29.Ms.MeltoncombinedthispresentationwithSR24.01duetothembeingthesameproperty.Ms.Meltonsharedthezoningandaerialmaps,alongwiththesiteplan.Mr.SimmonsexplainedthattheSitePlanwillmoveontotheCityCouncil.ThisMOPwillgothroughpreliminarythenfinalapproval.Mr.SimmonsstatedthatsincetherearenomajorimprovementsfortheMOP,eventhoughtherearefiveunitsormore,hewouldhaverecommendedthatthatApplicantrequestawaiverandsubmitforpreliminaryandfinalatthesametime.Mr.SimmonsstatedthatiftheApplicantagrees,thePlanningCommissioncouldtabletheMOP,advertiseitfornextmonthandapprovepreliminaryandfinalplatatthesametime.StaffrecommendsapprovalofSD24.12subjecttothefollowingconditions:1.SignageplanshallconformtotheSignOrdinance.TreyJinright,JadeConsulting,statedthattheOwner,Mr.JasonTickle,isrequestinganadditionalconditionofapproval.Heisrequestingtomakethesouthbuffer15’insteadof10’fortheSitePlan.Mr.Jinrightstatedthatheappreciatestheofferofthewaiver,buthewillbeatthenextfewmeetingsanddoesnotmindbringingtheprojectbackforfinalplatapproval.ChairmanWorshamopenedthepublichearingat5:57pm.GaryGover,300LincolnStreet,statedthathebelievedthattheexteriorsidewalkalongSectionStreetwouldbepartiallyincompleteandfinishedatalaterdate.Heisaskinghowthesidewalkwouldbefinishedlater.Mr.Simmonsstatedthatthesidewalkandboardwalkiscomplete.Thebuildingwouldbeconnectedtotheexistinginteriorsidewalk.FrankVitello,821VulpesAvenue,statedthatMr.Ticklewasgraciousenoughtoworkwiththehomeownersbyrequestingtheadditional5’ofbuffer.Mr.Simmonssuggestedthattheadditionalconditionbememorializedwiththesamesubregulationsasthe10’buffer.Mr.Jinrightstatedthattheywillusethesamelandscapingfor15’astheywouldhaveforthe10’.5 May6,2024PlanningCommissionMinutesThepublichearingwasclosedat6:03pm.HollieMacKellarmadeamotiontoapproveSD24.12withstaffrecommendationwiththechangefroma10’buffertoa15’bufferonthesouthernportionoftheproperty.ErikCortinassecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.E.SR24.01RequestoftheApplicant,JadeConsulting,LLC,actingonbehalfoftheOwner,TwoHandsDesign&DevelopmentLLC,forSitePlanApprovalofHillTop—Lot29.Thepropertyisapproximately1.131acresandiszonedaPUD—PlannedUnitDevelopment.Thepropertyislocatedat18655SectionStreet.PPIN#:389630StaffrecommendationofSR24.01toCityCouncilsubjecttothefollowingcondition:1.SignageplanshallconformtotheSignOrdinance.ErikCortinasmadeamotiontorecommendSR24.01toCityCouncilwithstaffrecommendationsandstaffwillmaketheCityCouncilawareoftheincreaseinthebufferonthesouthernportionoftheproperty.HarryKohlersecondedthemotionandthemotioncarriedunanimouslywiththefollowingvote:AYE:HollieMacKellar;HarryKohier;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.AdjournmentErikCortinasmadeamotiontoadjourn.AYE:HollieMacKellar;HarryKohler;JohnWorsham;PaulFontenot;ErikCortinasNAY:None.Adjournedat6:08pm.______________tLeeTurner,ChairmanCindyBeaudreau,Secretary6