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Home My WebLink About09-17-1997 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, September 17, 1997 at 6:30 PM at the City Administration Building, 161 N. Section Street. Present: Chairman Richard Bass; members Charlie Langham, Trisha McMahon, Rae Jackson, Larry Thomas. Facilities Director Phil Rutherford, Recreation Director Eddie Boyette and Secretary Betty Rivenbark The minutes were approved as written on motion by Charlie Langham, seconded by Larry Thomas and unanimously carried. The bills were looked at and approved for payment on motion by Larry Thomas, seconded by Trisha McMahon and unanimously carried. Eddie said he had talked to Rock Serle and that his wife was ill and he was having to take her to New Orleans so things are kind of at a stand still on the disc golf. The concession stand at the football field was talked about and it is being painted as well as Larry said he is fixing the roof. This will stop the water from running down the walls. That we need to figure out if we want to expand the building before we spend a great deal of money on it, that we would have to go east/west if expanding. Eddie said he had Clay Adams to draw up some plans and asked Eddie Tyler to come out and look at them but he never came. That down the road the board can get together and figure out what they want. Eddie reported the gym is finished except for Aaron putting some lights up. That we plan to put railroad ties around the asphalt and put the City emblem up. The band request for modifying the stadium was talked about and Eddie said that it will be finished next week. The letter from Fairhope High School requesting waiver of their fees for the year was talked about and after discussion it was decided that we should ask for $1,000 for the high school's use for the year. It was asked that it be pointed out that they use the facilities well over 100 times during the year, not just for football. Larry Thomas put in the form of a motion setting the fee at $1,000. Charlie Langham seconded and motion carried unanimously. Eddie mentioned that Coca-Cola had given us the scoreboards for the new gym and he had signed a 5 year contract with them. Eddie also mentioned that we need to come up with what kind of uses/programs we wish to be out at the new gym. He would like some guidance, maybe open a couple of nights a week, but if we do so would have to be manned by someone. He mentioned that his employees would like to man it to get some overtime. He said further that if the leagues wish to use it on a regular basis that we ought to be charging them at least a $1.00 a person. He said he had interest from someone wishing to teach aerobics out there and he is going to contact her. Nothing has been done that we know of on the new fields at the high school. Once again we had a delay because of the death of Jimbo Martin's daughter. Richard said he will take a look at last year's budget and get with Eddie and once they have talked we will get it typed up and sent to each member so it can be adopted by next month. There being no further business, meeting was duly adjourned. CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-97 TO 9-30-98 REVENUE - OPERATING FUND Cigarette Tax Beer Tax Stadium Maintenance, Rent Parking - Football Stadium Miscellaneous Recreation Program Fees Swimming Pool Fees Transfers From General Fund TOTALREVENUE EXPENDITURES Salaries & Benefits: Uniforms Salaries Employee Medical Insurance Payroll Taxes Employee Retire. Expense Insurance W/C Repairs & Maintenance Athletic Equipment Supplies Telephone Donation Gasoline And Oil Audit Tennis Director Miscellaneous Colony Rent Arts & Crafts Program Christmas Bonus Insurance Legal $17,000.00 $68,000.00 $3,000.00 $3,000.00 $150.00 $2,500.00 $20,000.00 $78,525.00 $192,175.00 $700.00 $85,000.00 $12,000.00 $7,000.00 $4,300.00 $5,150.00 $32,000.00 $2,500.00 $35,000.00 $100.00 $600.00 $2,300.00 $1,000.00 $1,000.00 $1,000.00 $225.00 $500.00 $1,500.00 $200.00 $100.00 TOTAL EXPENDITURES $192,175.00 CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-97 TO 9-30-98 REVENUE - IMPROVEMENT ACCOUNT Cigarette Tax Beer Tax Interest - Savings TOTALREVENUE EXPENDITURES Capital Purchases $10,000.00 $43,000.00 $3,763.00 $56,763.00 $56,763.00 TOTAL EXPENDITURES $56,763.00 4 CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-97 TO 9-30-98 REVENUE - OPERATING FUND Cigarette Tax $17,000.00 Beer Tax $68,000.00 Stadium Maintenance, Rent $3,000.00 Parking - Football Stadium $3,000.00 Miscellaneous $150.00 Recreation Program Fees $2,500.00 Swimming Pool Fees $20,000.00 Transfers From General Fund $78,525.00 TOTAL REVENUE $192,175.00 EXPENDITURES Salaries & Benefits: Uniforms $700.00 Salaries $85,000.00 Employee Medical Insurance $12,000.00 Payroll Taxes $7,000.00 Employee Retire. Expense $4,300.00 Insurance W/C $5,150.00 Repairs & Maintenance $32,000.00 Athletic Equipment $2,500.00 Supplies $35,000.00 Telephone $100.00 Donation $600.00 Gasoline And Oil $2,300.00 Audit $1,000.00 Tennis Director $1,000.00 Miscellaneous $1,000.00 Colony Rent $225.00 Arts & Crafts Program $500.00 Christmas Bonus $1,500.00 Insurance $200.00 Legal $100.00 TOTAL EXPENDITURES $192,175.00 CITY OF FAIRHOPE RECREATION FUND BUDGET 10-01-97 TO 9-30-98 REVENUE - IMPROVEMENT ACCOUNT Cigarette Tax Beer Tax Interest - Savings TOTALREVENUE EXPENDITURES Capital Purchases $10,000.00 $43,000.00 $3,763.00 $56,763.00 $56,763.00 TOTAL EXPENDITURES $56,763.00