HomeMy WebLinkAbout04-23-1997 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, April 23, 1997 at
6:30 PM at the City Municipal Building, 161 N. Section Street
Present: Chairman Richard Bass, members Rae Jackson, Trisha McMahon,
Larry Thomas, Charlie Langham. Recreation Director Eddie Boyette, Facilities
Director Phil Rutherford and Secretary, Betty Rivenbark
The minutes of the March 19, 1997 meeting were duly approved as written on
motion by Charlie Langham, seconded by Trisha McMahon and unanimously
carried.
The bills were considered along with the financial statement and a motion was
made to pay the bills as money becomes available. Motion by Rae Jackson
seconded by Larry Thomas and unanimously carried.
Under old business, the swim associations request that we help buy equipment
was considered and Eddie said it would be like us buying bases, it is not an out
of line request. Eddie was asked how much lane ropes cost..$1250 and storage
reel..$725 and he said he is planning to have a work day at the pool Saturday
and ordinary maintenance will be done. It was discussed putting a permanent
cover where one had blown away during the last hurricane but Phil said that
would be expensive, have to deck, etc. It was consensus that since we do not
have money right now we should not commit to helping, that we will revisit this
request when we have the funds to do so.
Eddie said he had talked to Coach Tyler after the last meeting and they
discussed his request to hire high school personnel for the summer programs.
Eddie said he explained that the city does not want to employ them or
administrate their programs. That we will help them distribute their flyers and
then they meet with the parents to sell their programs, that their salary will come
out of their programs and numbers gotten from enrollment. He said Coach Tyler
thinks he has a better understanding now.
A schedule for the Founder's Park was discussed. Eddie said he has met with
Aaron, Mike, Phil and Mayor. That right now we have gotten a topo survey and
given it to John Baker and he will get with us when plans finished, hopefully by
end of week. At that time should have a meeting with interested parties to okey
layout then Dan Boone can push dirt. Mike Ford asked if we needed to approve
the layout of the fields. Larry said the original concept was 5 softball fields,
concession stand in middle and 5 soccer fields. Mike asked about an exit on
Manley Road and was told that we can plan for a right of way there. A discussion
was held on using the high school's parking lot and Larry assured Mike that
Larry Newton said there was no problem with this until we get our parking lot
built. There is parking planned for the northwest corner. It was consensus to
have meeting with all Eddie had named and a committee from the Rec Bd
consisting of Larry, Eddie, Bob Callahan, Mayor, Phil, Mike and other city
superintendents to finalize plans. Eddie went thru stages he visualizes wherein
there would not be a big money drain to the board at any one time... that if we
can get grass in by this summer will be able to use by next spring. When the
gym is finished it will give the capital improvement fund time to build up so the
funds will be available when needed.
The gym was talked about and the problems we are having with E.J. Builders.
Tim Kant had shared with Eddie a letter he had written outlining the problems we
have with them: torn insulation that they patched with tape, plumber putting
plumbing in wrong place and the fact that they have run over their contract time
have trouble getting them to even show up, and they will be penalized for each
day hereafter. Eddie said that he does know we have taken bids on the carpet
and the but neither one has been decided on.
The fence that the high school had requested be put up at Volanta ballfield was
discussed. Eddie had a drawing showing what area they were wanting to put
this in. Discussion followed on the problems that resulted last week when all the
fields were in use and the high school blocked off the lower entrance to collect
money for the baseball game. He said it would be a 4 ft. fence. Phil said it
should be same gauge that is out there now. A motion was made by Charlie
Langham to allow them to buy and put fence up as long as it is the same, 9
gauge, as what out there now on the other fields. Motion was seconded by Larry
Thomas and unanimously carried.
The disc golfing was talked about briefly and all felt it was really congested at
Volanta now and that we don't think we wish to consider this out there at this
time. That we have no money to spend on developing this.
Eddie mentioned that he had gotten a call from Rhea Silvernail asking for a
discount on using the football stadium for the McGill soccer playoffs May 2nd
and 6th. It was the consensus of the board that we did not wish to do this ... stay
with the $500 per use charge.
The board talked again about the financial condition of the recreation operating
fund and that we would like Mike Ford to ask for $5,500 from the Improvement
account to cover the $5,000 that was taken out for workmen's comp insurance
for the year. A motion was made by Larry Thomas, seconded by Trisha
McMahon to ask the council to transfer this money to the operating account.
There being no further business, meeting was duly adjourned.
There was no meeting held in May 1997