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HomeMy WebLinkAbout09-18-1996 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, September 18, 1996 at 6:00 PM at the City Administration Building, 161 N. Section Street Present: Bob Callahan, Rae Jackson, Charlie Langham, Eddie Boyett, Recreation Director, Phil Rutherford, Facilities Director, ,Mike Ford Council Liaison and Betty Rivenbark, Secretary Jimbo Martin was present tonight representing the parents of the girls basketball association. Eddie was asked to show everyone the plans on the planned facility to be located off of Greeno Rd near the swimming pool. Eddie said this building would be located on the north side 25 ft. from the pool. He showed how the outside of the building was planned, a circular drive coming off of the drive already there that comes to the swimming pool. The inside with a smaller lobby area with one middle door, have made the restrooms larger, storage larger. He said that the building would not support a walking track upstairs as the frame is curved, not straight. He said there would be a track with a curtain in order to have 2 playing courts. That they had run it by the mayor this morning and everything okey with him said get opinion of board and if the board liked the plans we could go out on bids in the next couple of days. He told Jimbo that it would have a carpeted surface. He said that it will take 12 weeks to get the building so we are still talking about 3-4 months. Mike asked if the Boys & Girls Club was ready yet and was told close to being finished. It was noted that they will not be using the facilities this year so that will free up somewhere to practice while we are constructing building, also, they should be able to let us use their facility. Further discussion led to all agreeing plans were good as they were and Charlie moved that we pass on to Mayor and council our approval of plans. Seconded by Bob Callahan motion carried unanimously. The minutes of the last meeting were duly approved on motion by Bob Callahan, seconded by Charlie Langham. The bills were approved for payment on motion by Rae Jackson seconded by Charlie Langham. The letter we sent to Fairhope High School requesting $1500 for the use of the stadium for the 1996 season( 5 football games @ $300) was discussed. Bob said he had talked to Terry Knight and he asked why we were requesting this as they are still in financial straits. He was told that when Eddie Tyler came up he did not say that they needed a waiver again this year. Terry sent a letter(in file) requesting that it again be waived for 1996. Further discussion led to a motion by Charlie Langham to waive the $1500 for one year only. Bob Callahan seconded and vote was: For motion: Charlie Langham, Bob Callahan(Larry Thomas and Trisha McMahon were called on 9/19 and voted to waive fee) Rae Jackson voted against motion. Bob Callahan reported that all went well with opening day of soccer. He gave the secretary a report for the file on the baseball association, also, a soccer program for the 1996 year. The land situation was talked about again and possibility of seeing what we can do with the school. Mike Ford said he still had lease agreement in his office that we had drawn up before we started working with the colony on this. He said it definitely would be better to build on our land but we need to proceed. There being no further business, meeting was duly adjourned. CITY OF FAIRHOPE RECREATION FUND BUDGET 1 0/ 0 1/ 9 6 t o 9/ 3 0/ 9 7 REVENUE - OPERATING FUND Cigarette Tax $22,000.00 Beer Tax $68,000.00 Stadium Maintenance, Rent $5,000.00 Parking - Football Stadium $1,500.00 Miscellaneous $250.00 Recreation Program Fees $2,500.00 Swimming Pool Fees $20,000.00 Transfers From General Fund $57,000.00 TOTAL REVENUE $176,250.00 EXPENDITURES Salaries & Benefits: Uniforms $700.00 Salaries $75,000.00 Employee Medical Insurance $10,500.00 Payroll Taxes $7,000.00 Employee Retire. Expense $4,300.00 Insurance W/C $4,300.00 Repairs & Maintenance $30,000.00 Athletic Equipment $2,500.00 Supplies $30,000.00 Telephone $100.00 Donation $600.00 Gasoline An,i Cil $2,000.00 Audit $1,000.00 Tennis Director $1,000.00 Miscellaneous $1,000.00 Colony Rent $225.00 Arts & Crafts Program $500.00 Christmas Bonus $1,500.00 Insurance $200.00 Legal $100.00 Capital Purchases/Improvements $3,725.00 TOTAL EXPENDITURES $176,250.00 CITY OF FAIRHOPE RECREATION FUND BUDGET 1 0/ 0/ 9 6 T o 9/ 3 0/ 9 7 REVENUE - IMPROVEMENT ACCOUNT Cigarette Tax $13,000.00 Beer Tax $43,000.00 Interest - Savings $3,600.00 TOTAL REVENUE $59,600.00 EXPENDITURES Capital Purchases $59,600.00 TOTAL EXPENDITURES $59,600.00