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HomeMy WebLinkAbout03-24-1993 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, March 24, 1993 at 6:30 p.m. at the City Administration Building, 161N. Section Street. Present: Chairman Richard Bass, members Charlie Langham, Rae Jackson Stanley Fant, Larry Thomas, Bob Callahan, Charlie Smith. Facilities Director Phil Rutherford, Secretary Betty R'ivenbark and Council Liaison Mike Ford. Richard welcomed our new members Bob Callahan and Charlie Smith. He then recognized the swim association board members who were present tonight: Rick Navarro, President, Delys Quinley, Lynn Reece and Trisha McMahon. Mr. Navarro addressed the board saying that their program had grown tremendously - they had 145 swimmers last year and had a waiting list. They said that this year they will have to cut off at a certain number. They said they will start practice May 17 and open June 5. Would like to have the same arrangement as last year, with running their personnel through the city books. They presented a flyer of their proposed schedule for the coming year. In looking at it it did not reflect the time the pool would be closed and they were asked when they planned on closing. They said from Friday noon to Saturday noon. They were asked to put this on their flyer so there would not be confusion regarding this. They were questioned about the amount of public swim and also use of the pool by Fairhope residents. They said they always considered Fairhope residents first and gave as much public swim as they could. They went over a list of things they wished to do at the pool this year(list in file) . Phil told them he had a price on getting the pool painted and fixed and it was going to be discussed with the board tonight. Most things discussed were just maintenance and can be worked into schedule. They thanked the board and said they would present a corrected schedule by April 6. Eddie Boyett of the Dixie Youth program was here tonight. He informed the Board that he is serving as the commissioner for Dixie Youth and that they have 7 new teams this year in the minor, major and 13-14 yr. old leagues. They told of the improvements to the concession stand and said they have purchased covers for the mounds and plates in an effort to preserve the fields and equipment. He commented that the 15-16 year olds were using the high school field when not in use. He told of the need for some clarification on practice fields as the groups (boys/girls) were -having conflicts on some of the fields. All acknowledged that all the programs have grown and it is only natural that we are fighting for space to run the programs. It was discussed possibly making space up above the stadium behind the pool by cutting down some pine trees. Phil said he would like to have permission before he cut down any more trees as he got in trouble last time. Charlie Langham moved for the purpose of building 2 more fields that the city be allowed to cut the pine trees needed and put back stops on the corners to continue multiple use of that area. Bob Callahan seconded and motion carried unanimously. Richard Bass said he would go talk to the mayor about this. Eddie told of 2 sub -district tournaments coming in later on in season. Phil asked Eddie to talk with his groups about not driving vehicles behind the guy wires, that this is a problem and he can help by talking to people. He said he would. Further, that the use of lights be limited to groups using the field and not 1-2 people. Eddie said they appreciated all that has been done and will continue to work with city. Opening day planned for April 17. The bills were considered for payment and were approved as presented on motion by Larry Thomas seconded by Charlie Langham. Richard explained to Bob and Charlie how our budget works and monthly print-out statement. Phil reported response on thatcher sweeper bid: We had received 2 bids Gulf Shores Turf Supply, Pensacola, Fla $6,662.50 and Tieco, Pensacola, Fla. $5,995.00. He was asked if this equipment was necessary and Robert explained how much work would be saved as well as use in replanting grass on fields. Mike Ford was asked to get permission to purchase out of Improvement Fund. Charlie Langham moved to seek permission from City Council to purchase this equipment from Improvement Fund, Larry Thomas seconded and motion carried unanimously. Discussion followed on what Charlie Smith felt was some problems with the way the program is being run at Stimpson, he suggested having a city worker ther during certain hours to work on field, open buildings and do anything else that might be needed. The board said that this is something that can be considered but pointed out that even now we don't have workers to do all the work that needs to be done. Phil mentioned that he would really like to requ at least another full-time worker. Charlie said he thought we should try and have a meeting with the city council to address facilities and what we hope to do in the future with recreation. Richard said he would suggest this to council. Under old business, Richard asked Robert if he had been able to trim back the red -tips at Stimpson yet and he said no, that his hedge trimmer had been stolen. Rae Jackson moved to allow him to buy a new hedge trimmer. Bob Callahan seconded and motion carried unanimously. Rae reported on her May Day plans. She said last year she had sold tables, had closed off the whole north end and had a trolley run back and forth. This year she did not wish to do the same thing. She said that she only wished to block off end portion down by the duck pond. She said she had been contacted by someone from South Alabama saying they had sent out 500 invitations to come down to the beach that day and there could be a great crowd. She does wish to do the flyers, posters and will need some money for the flowers and ribbons for the maypole. Further discussion led to a motion to budget $500.00 for the May Day program. She is to get with Phil on spot where she wishes to move May pole. She also talked about possibility of having someone cook down there on this day as she felt there would be enough people to warrant this. Phil told the board of the prices he had gotten from Southern Leisure Pools on fixing, painting the pool. the painting would be $4,811.00 and fixing leaks $3,356.00 with us furnishing the paint. This is work that has to be done if pool is going to be used. Charlie Langham made a motion to spend what necessary to fix the pool and also request that this money be taken out of improvement fund. Further discussion led to $9,000 figure being put on this but call the board if it runs over this amount. Larry Thomas seconded and motion carried unanimously. There being no further business, meeting was duly adjourned.