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HomeMy WebLinkAbout09-16-1981 Regular MeetingThe Recreation Board of the City of Fairhope met, September 16, 1981 at 7:00 p.m. at the Police Station. Those present: Barney Shull, Chairman, members Rae Jackson, Don Smith, Roy Lloyd, Al Johnson, Facilities Director Phil Rutherford, and Programs Director Eddie Nelson The Board on motion by Don Smith approved the minutes of the August 19 1981, meeting as presented. The bills were approved for payment as presented on motion by Roy Lloyd, seconded by Don Smith. The Chairman recognized a Mr. Dunn who represented the parents of the Fairhope Bucaneer Band. They were present requesting consideration for handling the concessions at the Football Stadium. Mr. Shull informed him that we had a charter agreement with the school, and they were the ones to contact to see what might be arranged. That we did not have a say in the matter. They thanked the Board for their time and said they would contact Mr. Patrick. At this time Willie John Williams came before the Board and stated he wished to cite the Board for not maintaining the Young Street Recreation facility. Mr. Shull told Willie John that he is under the wrong impression and related to him how the City had acquired the Young Street facility in the first place, and how since it is out of the City Limits we could jeopardize ourselves by using City money there. That the only way we can justify this is to support and assist the programs that the community starts, not subsidize. Don reminded Willie John of the many hours he spent down there, voluntarily, no pay, how they organized, supervised and worked with the com- munity. He suggested that they find 5-6 willing to work to organize some programs. That they have a work weekend, cutting the grass and cleaning up. He was also told that if he at least picked up the paper and bottles/cans that we could schedule getting the grass cut. That we have put all the money we intend to in the facility fixing it up until we get some response from the community that they have organized, they have programs that work, and show us that they are doing the work, not expecting us to do it for them. Dale Brigham came before the Board with a request to use the Municipal Tennis Courts for tennis lessons thru Susan Smith a teacher at Fairhope Middle School. Mr. Brigham was told that Mr. Threlkeld handled the scheduling of the classes and tournaments and he should work with him, but the Board did not see anything wrong with Ms. Smith using the facility. Henry Helton of the Y.M.C.A. reported to the Board that they felt that they had a super summer, and thanked the Board for the use of the facility, that they'had 234 individual an 18% increase and made 4,632 a 15% increase but lost about 1.44 per person. He was told that there had been all favorable comments about running of the pool. He asked if the guard chair could be relocated, and was told it could with no problem. And if we could put some wire under the high dive, again no problem. He handed out a folder on some new programs that the "Y" will have during the winter months under the supervision of Van Salt: and asked to use the pool again next year. At this time the Board discussed the electricity used at the fields over a three month period and after review Don Smith said he withdrew his motion mad --at the July 22, 1981 meeting to hire someone to turn the lights on/off for the different functions. The new parking facility was discussed at the football stadium, and Phil remarked that the crowd hasn't been large enough to warrant use of it yet. Barney stated he had a letter from Mrs. Lindsey asking the Board to approve the budget for the Adult Rec. Center as the same for last year. Don Smith asked at this time what the Board could do about the problem at Young Street, that through press coverage we could be made to look bad even though we feel that we have done every- thing as it should be. Much discussion led to a decision to wait and try to give them a little time to see if they were really serious about fixing the place up and getting some pro- grams started. But if nothing done by the next meeting that we consider abandoning it completely. Phil reported to the Board that there had been 12 arrests at Stimpson Field and Volanta Ballpark. Along this line the Board asked him to have Mr. Cooper put up some fencing at the end of the concession stand at the football field to protect the tractor. Al Johnson moved this be done, Roy Lloyd seconded and motion carried unanimously. The Board considered a request from John Quinlan for using the old concession stand at the baseball field to store equipment in and to sell concessions. They advised that at this time they didn't see the need, he could use the upstairs at the old Civic Center. The Board at this time agreed to install roofin at the girls softball field when the season starts up to $500.00. Eddie Nelson presented a schedule of events for the football field, and reported that they will have a Cystic Fibrosis run September 26, 1951 with about 45-50 participants-2 mile. They also mentioned suggesting having the Spring Fever Chase in the stadium area. It was also reported making our final draw on the Volanta Projec Roy moved that we purchase a grass sweeper for 1945.00 from Tieci Al Johnson seconded and motion carried unanimously. Phil report that the Recreation Dept. had received two pickups when we got the new trucks from the Army surplus. All remarked how good the stadium looked, but that the concessi area had not been cleaned, although this had been talked about with Grady Patrick. The Board also discussed having someone responsible for taking out and putting up the equipment for the fields at each function, Bryan to do this regularly. There being no further business, meeting was duly adjourned. Note: The Board met at 6:00 p.m. and discussed/adopted the Recreation Budget for the lV81/82 year.(attached) I RECREATION DEPARTMENT PROPOSED BUDGET FOR 1981-62 REVENUE - CAPITAL IMPROVEMENT FUND Cigarette Tax Beer Tax Interest Earned Grant Transfer-Oper. Fund TOTAL REVENUE EXPENDITURES Debt Service, Principal Debt Service, Interest Professional Services Planned Projects TOTAL EXPENDITURES $ 13,000.00 20,000.00 $ J3,000.00 $ 15,000.00 13,000.00 5,000.OU $ 33,000.00 RECREATION DEPARTMENT PROPOSED BUDGET FOR 1981-82 REVENUE - OPERATING FUND Cigarette Tax Beer Tax Parking Football Stadium Interest Earned Miscellaneous Recreational Programs Electric(Donated by City) Stadium Maintenance Total Revenue EXPENDITURES Salaries Payroll Taxes Equipment for Facilities Repairs & Maintenance Supplies Utilities Telephone Gasoline & Oil Audit Adult & Tourist Rec. PG Tennis Director Directors & Asst. Exp Colony Rent Insurance Rental Football Parking Attend. Arts & Crafts, Music Capital Purchases 24,000.00 30,000.00 2,000.00 12,000.00(NICT) 1,800.00 $ 57,800.00 $ 17,000.00 1,700.00 1,100.00 7,000.00 5,000.00 1,40u.Ou 950.00 2,800.00 400.00 2,900.00 900.00 800.00 2,250.00 400.00 1,600.00 1,400.00 800.UO 9,400.OU Total Expenditures S 57,800.00