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Home My WebLink About07-22-1981 Regular MeetingF, t4AL Ott The Recreation hoard of the City of Fairhope, Alabama met July 22, 1981 at 7:00 p.m. at the City Police Station Build- ing 'Those members present: Barney Shull, Chairman; Rae Jackson, Alton Johnson, Don Smith, Roy Lloyd Programs Director Eddie Nelson and Facilities Director Phil Rutherford. The minutes of the June 17, 1981 meeting were approved as written. The bills were considered and approved on motion by Roy Lloyd, seconded by Rae Jackson. Barney asked Phil about the progress on the girls softball field and concession stand. He remarked that things were going alright. Barney asked if there was to be cooking facilities, and Phil told him not at this time. That if they wanted to add something later they could. At this time, Al menti ed that something ought to be done about the signs the e ' Assoc. painted on the new concession stand at the Volanta field. All the board agreed that should not be allowed, have them paint over these signs at their expense. Eddie brought to the Board's attention that the 57 team softball tournament will begin Thursday and last through Tuesday. This brought out a discussion on the 11:00 p.m. light cutoff time and comments about the game that recently lasted until 3 A.M. Rae brought up that she had been contacted by Ann Girdler of the swim team about putting up a sign at the pool. That she told her that we preferred one banner on the fence, but that no- thing had been put up yet. Phil reported that he put the dirt out at Young Street as they requested, but that it was still where he put it, it hasn't been spread yet. A discussion led to a decision to cut off the lights out there except on the basketball court as they are still' using it. the Cummings Hall contract was talked about, and it was decided that it still needed some working on as they had included some things in Sections Two and Six that we did not agree on. Eddie is to get with the school and work on it. Also have the City Attorney review it. Don Smith made a motion to have any league that wishes to use the recreation facilities for tournaments to seek approval from the Recreation Board prior to scheduling, that there had to be a lot of preparation for these and it usually ended up just being a few people that did all the work, Roy Lloyd seconded the motion carried. Don Smith moved to hire a person to go out and turn the lights on/off for the different functions, Roy Lloyd seconded. A discussion was held on how much this person should be paid, and his reponsibilities. Roy asked Phil to recommend someone. Further discussion led to Don Smith moving to table his motion until the next meeting, at this time Phil is to have a recommendation. for the board. Roy Lloyd seconded and motion carried. .e. 4Et th mrG AOG. t8 -- to &-- ttr+c(dF tt1 S�t��t3Ei2 PAV- vJ%V_ Art C Roy Lloyd told the other members of the Board that they had gone over to Ladd Stadium to study the equipment and facility to better understand the undertaking of the Fairhope Football facility. They volunteered to bring over some equipment to our field and demonstrate it for us. Roy had some information on what a new liner would cost. The board voted to spend some 648.00 for this on motion by Roy seconded by Al Johnson and unanimously carried. Al Johnson moved that as soon as the softball season is over to take some pictures of Stimpson Field before the Soccer season begins, Roy Lloyd seconded, Rae also suggested taking some pictures of Young Street to keep on file. Motion carried unanimously. Rae reported that the Art program had been a great success. She remarked that she attended a Symphonic Band concert at Ft. Conde and asked if we couldn't get something like that started in Fairhope. That she had contacted Blanche Simmons but hadn't gotten anywhere. Would the recreation board sponsor same. Barney told Rae that she ought to pursue it, that there should be a great deal of interest if we just hold a meetinj Rae made a motion that we endorse the pursuit of a symphonic band Roy Lloyd seconded and motion carried. Roy showed to the Board at this time some information about a cutter and sweeper that we could use in the maintenance of the football field. Al remarked that it would take care of all the fields. He remarked that he was sure he could get it for a good price, and he could contact the man to bring it over for a demonstration. He also had some information on a 3 gang mower. After discussion it was decided to hold off on the mower at this time. Don Smith moved that subject to approval of the demonstra. tion, we make the purchase provided it is under the $G,000 bid law requirement. Al Johnson seconded and motion carried. Roy mentioned that the crew from Ladd is coming over August 6 to cut out the lines from the football field, and how could we repay them. The Board suggested submitting an invoice not to exceed $200.00 depending on the number of people that come. Roy reported that he had gotten 40 gallons of M.S.M.A. to put on the fields and that Mr. Ibsen had said he would come over and make a record for us to follow on planting/fertilizing. A discussion was held on the different programs vs. light usage at night. All to be thinking about ways to conserve lights. Phil is to cut the lights at Volanta as soon as program over. Barney mentioned that all might be thinking about budget, next meeting to be pre -budget one. The death of Mr. Lindsay was mentioned, the secretary to write a letter of condolence and Rae to meet with Mrs. Lindsay to find something to commemorate his serving at the Adult Rec. Cent( The contract agreement between the Fairhope High School and the Recreation Board on the football stadium is attached to the minutes. There being no further business, meeting was duly adjourned. �r. C O N T R A C T STATE OF ALABAMA BALDWIN COUNTY J S AGREEMENT made and entered into this the day o , 1981, by and between CRITTENDEN ENTERPRISES, INC., P.0 BOX 17, FAIRHOPE, ALABAMA 36532, hereinafter referred to as CON ACTOR" and CITY OF FAIRHOPE, a municipal corporation, acting y and through its authorized Mayor and its City Clerk, hereinafter referred to as "CITY-": W I T N E S S E T H: That the Parties herein do hereby agree and bind them- selves each with the other as follows: 1. The Contractor hereby agrees to build the Refreshment Building, for the girl's softball field, Volanta Park, belong- ing to the City, according to the plans and specifications attached hereto. 2. All references in said specifications to the "Recreatii Board" shall be read as though written "the City". 3. The Contractor hereby agrees to provide all necessary material for construction and the work is to be done in a good and workmanlike manner. The job shall be completed within a reasonable time from the execution of this Contract; however, not to exceed 60 calendar days, except that if completion is hindered or delayed by an act of God, then the City agrees that the Contractor shall have sufficient time to complete the s a i d j o b . He is exempt from obtaining permits from City, County and State 4. For and in consideration of the agreements and covenani contained herein, the City agrees to pay to the Contractor the sum of NINETEEN THOUSAND,THREE HUNDRED FIFTY-NINE($19,359.0u) DOLLARS. S. 'the parties herein agree that any changes in the plans and specifications must be in writing and signed by the parties herein, and the parties herein agree that the changes may either raise or lower the above stated full price. This clause may not be amended orally. 6. The Contractor hereby agrees to render harmless liens and judgements that may or could have been filed against premises during construction, and upon the day of completion and before final payment, the Contractor will furnish a waiver of lien for all labor and materials. 7. The Contractor hereby agrees and does by these present! warranty the work and materials to be of good quality and free from all defects in workmanship and materials for one(1) year from the date of completion. 8. The Contractor hereby agrees to construct the building to comply with the plans and specifications and to see that all applicable building codes, laws, rules and regulations of all state, federal and local governments are complied with. 9. The Contractor agrees to furnish all liability insur- ance covering all personal injury and property damage incurred during construction of said building and workman's compensation if applicable, and hold City harmless and indemnify it for any liability incurred, including negligence of Contractor, Contract tor's employees and sub -contractors; and payment of all legal f� court costs and attorney's fees incurred by the City. >n yes, 10. Request for payment shall be submitted in accordance with the following format: 1. uriginal Contract $ 19,359.00 Z. Change Orders Add 3. Change Orders Deduct 4. Adjusted Total 5. Total Cost -Work performed to date 6. Less retainage(l0o of line 5) 7. Net amount earned to date 8. Less previous payment 9. Balance Due Final payment(retainage) shall be made by City upon writt( request by the Contractor when job is complete according to terms set out herein. 11. In the event City shall bring suit on account of breach of covenant, agreement or conditions herein written, including specifications as attached, Contractor agrees to pay City reasonable attorney's fees, in addition to the amount of judgement and costs. IN WITNESS HEREOF, the parties have hereunto caused these presents to be executed on this the date and year first above written, in duplicate. CONTRACTOR: CITY: ATTEST: City Clerk CRITT ND&TEZRS, INC. BY: W. As 1 sor- CITY OF FAIRHOPE BY: /__1_9 N s° its May m