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Home My WebLink About11-30-1977 Regular Meetings FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting November 30, 1977 The Fairhope Park and Recreation Board met in regular session on Wednesday, November 30, 1977, at 7�:.310 p.m., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama. Chairman Barney L. Shull was not present. Board Member Jean N. Smith was present to preside over the meeting. Other members present were Mr. Eddie Nelson and Mr. Don Wiggins. Also present were Facilities Director Phil Rutherford, Councilman Jack Stipes, Acting Programs Director Joe Dean, President of Youth Activities Tommy Springer, and Mrs. Jean Keevan. Board Member Eddie Nelson moved, seconded by Don Wiggins to approve the minutes of the meeting of Oc.tober�"26, 1977 with the following corrections: 1. Board Member Eddie Nelson did not say that+any money would be taken from the Atheletic Department for use of the School Band. 2, Board Member Eddie Nelson did not suggest that a concession stand be put up at Stimpson Field for the Soccer Association but would be for use of the Recreation Department. Board Member Eddie Nelson said that the School Band was taken care of with the Band fees. Facilities Director Phil Rutherford brought up that about $600.00 was taken in parking money recently. In old business, Board Member Don Wiggins said that the Mayor wanted the plans on the kitchen at the Adult Tourist Center as soon as possbile. Board Member Don Wiggins moved, seconded by Eddie Nelson to pay the bills for the month with the exception of holding the bill from Qualitv Printing & Supply until it was f6urid out exactly what it was for, Councilman Jack Stipes was present to inquire,about the lights again at the tennis courts. Mr. Stipes suggested 1-he lights be turned off at 10:00 n.m, during the Winter nights. The Board agreed for Facilities Director Phil Rutherford ,to check on the cost_ of meters for the tennis courts. Councilman Jack Stipes asked if the Recreation Department provided for uniforms. Board Member Eddie Nelson said that the Recreation Board had not allocated a certain amount of monev for expenditure on uniforms. At this time. there is no other organization to pay fir the uniform.-,. Mr. Nelsen said that is cost more money to operate the football program. President of Youth Activities Tommy Springer said that the football program had the cheapest entrance fee. He said that this was their second year of f c� Vap�,t�' t,cost $1.56 per boy during a fourtee ,e with an entrance fee of only y1000 $ .JW , Fairhope Park and Recreation Page 2 Minutes for meeting November,30. 1977 Board Member Eddie Nelson moved, seconded by Don Wiggins to pay the bill from Eastern Shore Sporting Goods of $269.38 *for uniforms purchased by the football program. It was also agreed that a purchase order number be issued for payment on this bill. Board Member Jean 14. Smith brought up the deficit,,'of $51.69 from the Young Street Art Program. The Board suggested waiting until the Chairman was present before taking any action on this matter. Board Member Don Wiggins suggested to the Recreation Board that all the meetings be held on the second Wednesday in the month under all circumstances. Board Member Jean 14. Smith brought up for Stephanie Montgomery that a tSquad Track Team would like to have a track meet. Bo rd Member -Ed Nelson said that they could use the track at the School. '64- ( u�� Board Member Eddie Nelson asked the Recreation Board's financial help on putting a driveway down which would lead to the tennis courts at the School. Board Member Jean N. Smith said that the Board would try to have their answer by next meeting. Board Member Eddie Nelson saidCthat the School would do it and if the City Recreation could not pay for it then they would. There being no further business to come before the Board the meeting adjourned at 9:30 p.m. Respectfully Submitted, c4w—, P%(�A Beth MacCartee, Secretary Fairhope Recreation Board 1 l/rl pl"Cluf1- HIV 'syC�(,�E.ST""/Dit/S - f I n Sri ✓v/viI/6- l UcLiw(r /�Ic Pm1u1-71u6 4� /✓v �iELQ. • Pais/o.v,lv(.- 4M9 FilRz i&N 62Wss /iU'Ov F✓9LD. 1 3. 6-C1vE14?1QL, Jff1O4 ✓,,e /}/v0 C46SIA16- OF 1�1-L iL/Cy,6�5 iAv �4Gf"S/-��? I , y. /iv,5/9Z-Z/1/70/U 0G 1Urw �alglly - //t,S T7v✓v OF P/(20iFO.T7uf" Fri= r-OR IST (v, jti 5 777�776) ✓U OF 9AI— 7ti'G- 70 /A 7-0 7Un.'/vEL /-1 i 71V1m/rlE/� L//1/E lcc/v(yr)" 83 ET Cvr"-Eiv 7. 2 (,vA r2ir1 Gt P //IoUl1/,os, tul ill �. (�Ervv�2r a� DEFT t=iE6p 6U LL PjW Ma4,vO A ,)D &91-2-F AuU tk) O/Lj 614VI- �%. C:v T- Q u 7-/itJFfE�O Gi�,q.S s % S /Qgq uiK'Ed /N ,A), �'U 1 � D ✓l1Ew Cr/�irl �" /=iF�,� /rl�u�vD /� Q�1 I I • //!� � ��LL /UEGc� GA/�lr%/�Lo Pi Tz/�//UG- ,P1�,8,��' IAUG1 104ATr Dire 7- //U ,Bj sC /oR I " � , tJ dA 6:-0 u, T �/Ucw ,yo�nF Gvu 7-) s/mil/Z/qR 7Z) T I UNc`, I 13 L,?S9CN z' es Rp lo((VE�O 7D ►gABE A'u 1-7-1 LXFZa I it 1 it ,t it it ,014 &R/?/'l 6 N it it (OvcR� ISM N� PRFs s sox a I) I II I I I I f � it II 45 djG Z� I' O I V 'srl p 4 I 11 �CiF ry�p a I I � II ® II I I I Jean Herron 2ymith October 27, 1978 30r South School Street Fairhope, .41abama 36532 Mr. Barney Shull, Chairman Recreation Board City of Fairhope Fairhope, Alabama, 36532 Dear Mr. Shull: Enclosed is copy of a letter of this same date, written to the Eastern Shore Courier for the"Letters to the Editor." I very much hope that in a public meeting prior to consider- ation of the budget of the Recreation Board, as I requested in my letter of October 12th, data such as that outlined in the enclosed letter will be made available. Ver truly yours, ✓�� can Herron Smith October 27, 1978 The Eastern Shore Courier 325 Fairhope Avenue Fairhope, Alabama, 36532 Attentiono Letters to the Editor Dear Ms Breedlove: I an particularly interested in the figures reported in your newspaper on the annual participation in Fairhope recreational programs. I would like to have been at the City Council meet- ing and asked some questions, but I didn't know the report would be made. For example: As the figures reported stand, if 50% of the 6000 population of Fairhope is male, or 30009 then more than 40% of all males in Fairhope participated in softball, a figure that seems extremely high. It wasseurprising that no figures were reported on the use of the swimming pool at Greeno Roadt of course, none could be reported for the pool at Young Street as it was inoperable during the pant summer. But it was also surprising that no other figures were reported on the use of the facilities at the Young Street Recreation Center. I certainly do not have all of the data on the use of that Center, but do know about the Arts Program that is run each summer. Also, this year, there has been a Young Adult Program. Because I know the figures on the Art Program, supported by the Fairhope Recrea- tion Board, I would like to have comparid them with the other figures reported. At Young Street,, in 1977. 160 children were enrolled, with an average attendance of 100 or more on each day of a three-da - a -week, eight week program. Extrapolated (I love that word < this means that 2400 children participated for three hours each day (100 x 3 x 8 equals 2400). That year stretched the abilities of the volunteers to the breaking point. This year the Program did not have any advance publicity, and the age range of the children and the number of activities was limited. Even so, an average of 50 children participated each day of the ten day program (over a six week period), with a total "participation" of 500 children. The data on the other recreation programs of the City, as reported in your paper, did not give any costs. At Young Street, the Art Program operated in 1977 at a cost of $5.50 per child for the eight -week period, or 400 per child per day. I In 1978, it operated at a cost of $1.20 per child for the entire period or 120 per child per day. These figures do not include a capitol expenditure for recording equi)pment that was made in 1977 (now being used by another group), nor maintenance for buildings or grounds, which, it is assumed, would have been made anyway for all the other programs that are operated at that Center. If the Recreation Board has of the budget for the coming, , hear comparable computations reached in each activity and well as costs for operation tinnal facility in the city. an open meeting prior to adoption year, I will be interested to regarding the individuals the cost per individual, as and maintenance for each recrea- Sincerely yours. Jean Herron Smith PROJECT SCOPE STIMPSON PLAYFIELD FAIRHOPE CITY, FAIRHOPE, ALA HCRS PROJECT NO. 01-00384 WORK AREAS COST PLANNED WORK PROPOSE DESCRIPTION ESTIMATE METHOD OCT NOV r DEC IN -KIND REMOVAL OF EXISTING ITEMS 5,000 SERVICES FENCING (PR) ELECTRICAL, LIGHTS & POLES (PU) EQUIPMENT (PU) OLD BUILDING & PLUMBING (PU) TREES, STUMPS & ROOTS (PR)� GRADING & LAND PREPARATION 8,000 IN -KIND ROUGH GRADING & DOZING (PR) SERVICES & LEVELING, TERRACING AND CONTRACT FINISH GRADING TO LEVEL (CONTRACT) SITE FINISHING & GRASSING 5,000 IN -KIND I PARKING AREAS, PAVING, (CONTRACT) SERVICES & PLANTS, SHRUBS & GRASSING (PR) CONTRACT LIGHTS AND ELECTRICAL 40,000 IN -KIND FIXTURES, WIRING, SWITCHES, SERVICES & TRANSFORMERS & OTHER MAT'LS (PO) CONTRACT INSTALLATION (PU) FENCE, BACKSTOPS & SEATS 12,000 CONTRACT (CONTRACT) RESTROOM & REFRESHMENTS 20,000 IN -KIND BUILDING PLUMBING & FIXTURES (CONTRACT) SERVICES & I �'- ELECTRICAL, LIGHTING & WIRING (PU) CONTRACT , MISCELLANEOUS 1,000 AS REQUIRED GINEERING & FEES (PU)/(PR) 9,000 IN -KIND SERVICES ' LEDGEND FOR SERVICES a (PU)... CITY WORKERS AND EQUIPMENT. (PR)... PRIVATE INDIVIDUALS AND EQUIPMENT (PO)... PURCHASE ORDER PROCUREMENT (OnMTUAnT) AT T An- c -Amo Ar SCHEDULE JAN FEB MAR