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HomeMy WebLinkAbout10-26-1977 Regular MeetingFAIP.HOPE PARK AND RECREATION BOARD Minutes for meeting October 26, 1977 The Fairhope Park and Recreation Board met in regular session on Wednesday, October 26, 1977, at 7:30 p.m., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama, with Chairman Barney L. Shull presiding. The following members were present: Mrs. Jean N. Smith, Mr. Eddie Nelson, and Mrs. Stephanie Montgomery. Also present weze Facilities Director Phil Rutherford, and Councilman:. Jack" Stipes.- Acting Programs Director.%Joe Dean was ot present. Guest present -was Kitty Richmond to represent the boys for the Skateboard Organization. Ed Nelson moved, seconded by Stephanie Montgomery to approve the minutes for the meeting of September 27, 1977. The Board authorized Facilities Director Phil Rutherford to review the month's bills before they were paid. Jean N. Smith moved, seconded by Ed Nelson to pay the bills. The Board authorized the Secretary to send a letter to each of the Companies that the Recre,.ation�Department does business with saying that all bills that are to be paid by the Recreation Department must be billed separately from the City of Fairhope to the attention of the Recreation Department. Also, that our purchase order number must be shown on the invoice. Stephanie Montgomery moved, seconded by Ed Nelson. Kitty Richmond was present to represent the Skateboard Force. She asked the Board if the City could be relieved of the financial burden from the kids getting hurt. Ms. Richmond said that the kids only skated after 5:00 p.m. and that they would even wear helmets and pads to keep from getting hurt. Councilman Jack Stipes said he would talk to John Duck to relieve them of this problem. cGouncilman4'Jack Stipes was ­ present to request the following: (1) Asked that the meters be put on the tennis courts as soon as possible. He said that he had cut off the lights several times during the week. (2) Requested through the Recreation Board or School Board that $200.00 of the gate money taken up at the stadium be given to the band. Chairman Barney Shull said that the money was spent on the band.=Councilman''Jack Stipes suggested letting the people know that some'of the money was going to the band. Board Member Ed Nelson said there was no need to make an annoucement. He said that if anyone wanted to know they could call or ask. Chairman Shull said that the Recreation Board had no control on the gate money.. Board Member Ed Nelson said that the band was self-supporting. He said if eded an aney it would be taken from"t e Atheletic Department. The Board agreed t at t e ban i 4� nd-s it needed. Chairman Shull said that the meters for the tennis courts was now in progress. He said that by the next Recreation Board meeting that there would be a final approval then it would be presented before the Council. Board Member Stephanie Montgomery asked how much each meter would charge. Chairman Shull said fifty cents (50�) . 0 Fairhope Park and Recreation Page 2 Minutes for meeting October 26, 1977 Chairman Shull read a letter from the President of the Girls Softball League Mr. Ted Bennet.expressing their thanks to the Recreation Board for their support this past year. Board Member Stephanie Montgomery inquired about the deficit of $51.69 on the Young Street Art Program Budget. Ed Nelson suggested holding off for payment on this until the next Recreation Board meeting. Board Member Jean N. Smith said that the people interested in the Young St. Art Program should help support the program. The Recreation Board went over the adopted budget for 1978. Chairman Shull read a letter from the Eastern Shore Soccer Association thanking the Recreation Board for their support in the program. They expressed a special thanks to Facilities Director Phil Rutherford for his hard work. In new bus' Board Member Ed Nelson brought up that money c�hh=aseII from parking go to a Maintenance Account instead of the Iccount. He also said that someone should do minor after a season is completed such as on the football field. He said this would save money. Facilities Director Phil Rutherford said that anything inside the fence at the stadium was the schools responsibility. Ed Nelson said that the school was responsible for maintaining the field and the City was responsible for doing the cleaning and minor repairs on the buildings. Chairman Shull said that all facilities at the end of the term of the season prepare a maintenence report on all things that need repairing and submit it on the following month. Ed Nelson recommended to appoint one or two persons to make up a committee to prepare a calender on maintenance. Ed Nelson moved, seconded by Jean N. Smith for Facilities Director Phil Rutherford to submit a report on the maintenance of each facility following the close of '.that season. Motion carried. Ed Nelson suggested setting up guidelines for usage of fields by out-of-town teams as far as charges were concerned. Ed Nelson moved, seconded by Jean N. Smith for Central Christian School to pay a deposit of $50.00 in advance for use of the football field. They would be responsible for paying the reminder of $100.00 no later than five days after the game. This would only apply this one time. Motion carried.. The Board agreed to deposit t e Mon y in the Recreatioi Board Account (104). Ed Nelson suggested hav, a concession' ut at Sty. son o ems ocia ion This would enable them to raise money for their organization. `There was much discussion on the concession stand for Stimpson Field as to who would run it and where it would be located. There being no further business to come before the Board the meeting adjourned at 10:00 p.m. Res ectfully Submitte-1 Beth MacCartee, Secretary Fairhope Recreation Board Ey� 2`1 Jean Amith 301 South School Street Fairhope, 41abama 36532 Mr. Barney Shull 217 Pecan Street Fairhope, Alabama, 36532 Dear Mr. Shull, September 15, 1977 In an informal discussion with you after church one morning about the middle of August, you told me that any action taken about the deficit in funds for the Young Street Art Program would have to be at a formal meeting of the Recreation Board. Even more important was the submission to the Board of my final report for 1977 for the Art Program, together with recommendations for future programs. Consequently, I changed my vacation plans so that I could be at the regularly scheduled meeting Wednesday, September 14th. I arrived prompt- ly at 7:30 last night only to find that the meeting had been cancelled. That I had prepared for this meeting is evidenced by the fact that I had, at my own expense, had my report and recommendations mimeographed and had given the copies to Lynn to distribute to the Board. Certainly you could not have been unaware of my intent. Because I will not be back in Fairhope for the scheduled meeting on October 12th, I will now have to wait until the scheduled meeting on November 9th before I can learn if my recommendations have been approved or disapproved. If approved, work on organizing community sponsorship of programs at the Young Street Recreation Center will be seriously delayed. To me it is regrettable that so little concern is shown for the activities at the Young Street Recreation Center. If it were not that so many children would suffer, I would refuse to work with the Recreation Board any further and would advise others not to. But I will try one more time. Yours very truly, MEMBERS BARNEY L. SHULL, CHAIRMAN JEAN SMITH DAVID STAPLETON CHARLIE GRAVAT JACK STIPES Gentlemen: THE RECREATION BOARD O F THE CITY OF FAI RHOPE "On Beautiful Mobile Bay" P. O. DRAWER 429 FAIRHOPE, ALABAMA, 36532 November 4, 1977 At our past Recreation Board meeting on October 26th, 1977, the Board passed the following resolutions concerning our accounts payable. All bills that are to be paid by the Recreation Department must be billed separately from the City of Fairhope to the attention of the Recreation Department. Also, our purchase order number must be shown on the invoice. These resolutions must be followed in order for us to pay the bills and keep our records accurate. We would appreciate your cooperation in this matter. Sinc re llpae4,�A Beth MacCartee, Secretary Recreation Board BM/bm LYNN ADAMS SECRETARY THE CITY OWNS ITS WATER WORKS, ELECTRIC DISTRIBUTION SYSTEM, GAS SYSTEM AND SEWERAGE SYSTEM NIX s ENNErr SUPPLY+ O ur Nix Ei Bennett Supply Co., Inc. 856 East Fairhope Avenue 417 South Alston Street Fairhope, Alabama 36532 Foley, Alabama 36536 October 18, 1977 Fairhope City Recreation Boad Fairhope, Alabama 36532 Attention: Mr. Barney Shull Dear Mr. Shull, It was a real pleasant experience to attend my first "Rec Board" meeting last month and see how you operate. We are represented by a fine group of dedicated men and women. I was impressed. First, we of the Fairhope Girls Softball League thank you for the moral and financial support last year - especially under such short notice. As a result we had an excellent start and a successful year. This has really started somet-ing in Fairhope for our girls that will help them personally, help them at school and help our community. Secondly, your response to our request for assiatance next year is appreciated. We are currently meeting to set up our teams. Practicp.11y all of the team.coaches (18 in all) have been committed. this next year will be great for we have a little more time to plan. Again thank you - and see you out at the ball game. Best regards, �f Ted Bennet President,Fairhope Girls Softball League CC Mr. Jim Nix,Mayor October 20th, 1977 The Recreation Board City of Fairhope City Hall Fairhope, Alabama Dear Ladies and Gentlemen: We, the Eastern Shore Soccer Association, would like to thank each of you for your continued support of our program, and for your splendid cooperation and help in the preparation of Stimpson Soccer Field for the soccer season now in progress. Our special thanks to Mr. Phil Rutherford for his usual hard effort in having the work done, much of it himself. He is a most valuable asset to our Community. Let me take this opportunity to invite you to attend the games. The youth of our Community have shown a great deal of interest in the soccer program, and again we say thanks! Sincerely, UL GU�L � awe Charlotte Trevathan, Secretary Eastern Shore Soccer Association