HomeMy WebLinkAbout09-27-1977 Regular MeetingFAIRHOPE PARK AND RECREATION BOARD
Minutes for meeting September 27, 1977
The Fairhope Park and Recreation Board met in regular session
on Tuesday, September 27, 1977, at 7:30 p.m., at the City
Administration Building, 387 Fairhope Avenue, Fairhope, Alabama,
with Chairman Barney L. Shull presiding. The following members
were present: Mr. Don Wiggins, 11r . Eddie Nelson, and Mrs.
Jean Smith. Also present was Facilities Director Phil
Rutherford.
Others present were the -following: Joe Dean, Directors
of the Adult Recreation Center Mr. & Mrs. Lindsey, Past -President
of the Girls Softball League Mr. Mac McCawley, New President of
the Girls Softball League Mr. Bennett, Per. Jack Stipes, and Mr.
Lloyd Cluster..
This Recreation Boards meeting consisted of discussion
of the new budget for 1978 and presentation of budgets from the
different recreation ooerations.
Ed'"Nelson moved, seconded by Jean Smith to pay the bills for
the month with the exception that the bill from Silverhill
Farmers for fertilizer be sent to Fairhope High School for
payment and that the bill from Ingersoll's be held for payment
until it was found out what it was for. Motion carried.
Facilities Director Phil Rutherford asked who else could
sign purchase orders.besides his self and the secretary. He also
said that the auditors wanted receipts from the Recreation Board
for all money -going out. Chairman Barney Shull said that the
budget would cover for money going out. Board Member Ed Nelson
said that any money spent by an organization should have a record
kept.
There was much discussion concerning this matter. The
Board said there was no way there could be an accurate account
of every penny.
Ed ;Nelson moved, seconded by Jean Smith for Joe Dean to
sign purchase orders.
Directors of the Adult Recreation Center Mr. and Mrs.
Lindsey gave a report on the Center and presented their budget
for the new year. The budget for the Adult Recreation Center
was accepted by the Board. Mr. and 'Mrs. Lindsey also said
that they had receipts to back up their expenses for the past
year. Mrs. Lindsey said that they had some play equipment
r- e-943e-t-" for denotion by the Adult Recreation Center.
rep&tr /ed
Mr. Lloyd Cluster was present to represent the Mobile Bay
Dog Training Club. Iie asked the Board's permission for use
of a lighted field on Wednesday night for dog training. It
would be a charge of $25.00 for ten (10) weeks. Bbard"Member
Jean Smith suggested Bettina back in touch with him'in about
a week as to see when a field would be available.
Past -President of the Girls Softball League 'lr. Mac McCawley
read the budget for the-Ciris Softball League for 1978. He
expressed that their primary need was for more lighting on the
fields and more fencing. nor. McCawley asked if they could
use the field at Stimpson for a couple of nights during the
season. Mr. McCawley said that they also needed another ball
Meld:
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Fairhope Park and Recreation
Page 2
Minutes for meeting September 27, 1977
Board .Member Jean Smith suggested revising the land
accross from the pool for another field. Chairman Shull said
that this land was already being in use.
Chairman Shull expressed his appreciation for service on
the Girls Softball Program.
The budget for the Girls Softball League for 1978 was
accepted by the Boafd.
Concerning the Young Street Art Program, Lhairman Shull
said that the report was explicit. The Board went over the
report .from the Young Street Art Program 1977. Chairman
Shull asked the Board if they wanted to accept the deficit of
$51.69 on the financial statement of the Young Street Art
Program. Board Member Don Wiggins suggested waiting until
the next Recreation Board meeting: Board Member Ed Nelson
said thaf the' -money should be broken dorm as far as the salary
and budget was concerned. Coucilmen Jack Stipes said that he
had talked to Director Jean Smith concerning the Program. She
said that they needed a full time director out there.
The report on the Young Street Art Program was accepted
by the Board with the exception to hold the deficit of $51.69.
Chairman Shull suggested that there be a fee put on the'
lights at the Greeno Park site for hourly control for the
tennie courts. This would pay for the use of tAe'lights. ,
It was also brought up that locks be'put on fences
that the light cotitr6ls' be considered.
Ed Nelson moved, seconded by Don Wiggins to look into
the possibility of improving the courts. Motion carried.
Don Wiggins moved, seconded by Ed Nelson to approve the
budget for the Recreation Board for the year of 1978.
There being no further business to come before the Board
the meeting adjourned at 10:25 p.m.
Respectfully Submitted,
Beth MacCartee, Secretary
Fairhope Recreation Board
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FAIRHOPE GIRLS SOFTBALL LEAGUE
ANNUAL REPORT
AUGUST 15, 1977
THE 1977 SEASON - OUR FIRST - WAS VERY SUCCESSFUL. ONE HUNDRED AND EIGHTY
GIRLS AND WOMEN - 60 IN EACH AGE DIVISION - PARTICIPATED IN THE PROGRAM. OUR
SEASON BEGAN MAY 7 WITH OPENING DAY CEREMONIES AND A FISH FRY AND CONCLUDED ON
DULY 9 WITH AN ALL STAR GAME IN EACH DIVISION AND A LEAGUE SPONSORED HOT DOG
COOK OUT FOR ALL PLAYERS,,•COACHES, ADMINISTRATORS AND THEIR FAMILIES.
THE LEAGUE WISHES TO THANK THE RECREATION BOARD FOR THEIR SUPPORT, BOTH
FINANCIAL AND MORAL.
4
FINANCIAL REPORT
FEBRUARY 1, 1977 THRU AUGUST 15, 1977
(ROUNDED TO EVEN DOLLARS)
CASH BALANCE, FEBRUARY 1, 1977
RECEIPTS
LEAGUE MEMBERSHIPS @ $1.00 $ 25.00
REGISTRATION - $180 @ $2 (NOT MANDATORY) 350.00
FISH FRY OPENING DAY - NET 850.00
ARTS & CRAFT CONCESSION STAND - NET 50.00
DO -NUT SALE - NET 279.00
CLOCK RAFFLE - DONATED BY EMPEROR CLOCK CO., INC. 1,032.00
CONCESSION STAND AT GAMES - NET FOR SEASON 1,343.00
TOTAL RECEIPTS
DISBURSEMENTS
UNIFORMS
1,200.00
UMPIRES
750.00
SCORE KEEPER
150.00
TROPHIES
150.00
RULE BOOKS
20.00
HOT DOG COOK -OUT
200.00
TOTAL DISBURSEMENTS
3,929.00
2,470.00
CASH BALANCE, AUGUST 15, 1977 $1,459.00
FAIRHOPE GIRLS SOFTBALL LEAGUE
BUDGET FOR 1978 SEASON
(ROUNDED TO EVEN DOLLARS)
NEXT SEASON THE LEAGUE ANTICIPATES A MINIMUM OF SIX TEAMS IN EACH DIVISION
(APPROXIMATELY 250 PLAYERS).
OF COURSE, WE HAVE OUR EQUIPMENT PURCHASED THIS YEAR, BUT WILL NEED MORE TO
OUTFIT THE ANTICIPATED SIX NEW TEAMS.
OUR PRIMARY NEED IS FOR PLAYING FIELDS. OUR CURRENT FIELD (ELEMENTARY SCHOOL)
NEEDS WORK - MORE LIGHTING, MORE FENCING AROUND PLAYER BENCHES, AND GROUNDS WORK.
ALSO, WITH MORE TEAMS WE WILL NEED ACCESS TO ANOTHER FIELD FOR AT LEAST 2 NIGHTS
A WEEK. OF COURSE, IT WOULD BE VERY DESIRABLE IF BOTH OF OUR FIELDS WERE AT THE
SAME LOCATION TO MAXIMIZE FAMILY PARTICIPATION - PLAYER AND SPECTATOR, AND MINIMIZE
LOST CONCESSION STAND REVENUE.
FINANCIAL BUDGET
CASH BALANCE, AUGUST 15, 1977
ANTICIPATED RECEIPTS
LEAGUE MEMBERSHIP @ $1.00
REGISTRATION 250 ® $5.00
FISH FRY - OPENING DAY
FUND RAISING PROJECTS - MISCELLANEOUS
CONCESSION STAND AT GAMES - NET
TOTAL ANTICIPATED RECEIPTS
ANTICIPATED DISBURSEMENTS
UNIFORMS 250 ® $10.00
EQUIPMENT
UMPIRES
SNO-CONE MACHINE FOR CONCESSION STAND
CLOSING DAY COOK -OUT
TROPHIES
SCORE KEEPERS
TOTAL ANTICIPATED DISBURSEMENTS
$ 30.00
1,250.00
750.00
511.00
1,500.00
$ 1,459.00
4,041 .00
2,500.00
800.00
1,200.00
350.00
250.00
200.00
200.00
5,500.00
ANTICIPATED CASH BALANCE, AUGUST, 1978 $ -0-
�7_ ,p- L -2- 4_7
41
R PORT CN TH4 YOUNG STREET ART PROGR 1977
SUIZIARY
It was a successful., but -exhausting, season. A ,total of 166
children registered. There were fewer very young children, so the
"tot lot" was hardly used. Also there were fewer teen-agerss most
of them had summer jobs and for this reason the Newcomers Drama Club
was temporarily discontinued. Daily attendance varied from a low of
105 to a high of 120 or more (at this point we frequently lost
count).
Having a person on the playground constantly each day and for
an hour before and a half hour after the actual classes was an
immeasurable help. It kept the painting and ceramics classes down
to an almost manageable size of 50 or 60 at a time (two sessions
each day). The dramatic ex:•7ession activities were varied enough
that, while attendance at each (radio plays, puppets, rhythm band,
etc.) was large, the groups were manageable. It also proved that
these children need playground activity.
The schedule was: Mondays - Special Events
Tuesdays Dramatic Expression
Thursdays,- Painting and Ceramics
The program started on I:,onday, June 6th and lasted through
Sunday July 24th (Family and Friends Day). Enclosed is a copy of
the Program for Family and Friends Day which gives a.pretty impressive
list of all the volunteers and other help that the Young Street Art -
Program received.
Publicity was excellent. ' In'. five out of the seven weeks,
articles appeared in the Courier, including George Fuller's wonderful
page of pictures. irr. Russell Kilgore helped us off to a good start
with an interview on radio.
For the third year the Art Association invited us to exhibit
in the Mini Gallery during the month of August. The comments of
visitors on opening day were most gratifying.
Painting and ceramics classes started out with a fair backlog
of supplies left over from the previous year and with replenishment
quantities based on 1976 experience. Both classes ran out of every-
thing. More tables were needed, so two more pieces of plywood were
bought and additional saw horses borrowed. The painting classes have
long had a policy of exhibiting one picture by each child on the final
day. This year F-rs. YJood ran out of mounts and had to improvise.
Nxs. Smith fired the ceramics kiln 17 times, instead of the eight or
nine times previously needed.
Three unfortunate incidents occurred. We had our first disci-
pline problem in nine years - a fight - but it was over in minutes
and not repeated. Another was the loss of a quantity of paint (esti-
mated at about $20 worth). Dry paint is mixed with water in an
assortment of left -over jars. At the end of the painting session a
box containing the paint has always been stored in the swimming pool
shed, along with starch and other supplies: On the morning of July
14th, the box -was missing. It appears that someone "cleaned out"
the shed and threw the box of paints away, not realizing what it was.
2
The third inc _nt was on the last day of painting classes. There w s
a leak in the gas line into'the building. The City answered our call
within a half an hour, • but the building ,vas too full of fumes to be
useable. Gur playground supervisor -had his hands full that Morning,?,
All of this "success" `resulted in almost $100 of unpaid bills
and only $47 in the bank.
Financial Statement
INCOME:
24 P,hY 3.977 Cash on hand
$164 - 2
211, May 1977 Recreation Board
Funding
4.56.59
,2 July 197`l Receipts, auction
of paintings
and ceramics
�.7.4�5
TOTAL
i 38.3
EXPENDITURES
Budgeted
Committed
Painting
�
96.50
'109.53
Ceramics
40.00
51-18
Basketry
2.50
2.75
Dramatics, etc.
60.00
13.80
Administrative (kiscellaneous)
15.00
4.2.03
Administrative (Expenses of
Volunteers, plus pay for a
bus driver)
200.00
166.00
Party •- Camp Cullen
00
42.03
Equipment
TOTAL
,ji 20.91
259.63
$690.05
STATUS OF FUNDS (as of August
31, 1977)
Bank Balance
$ 47.19
Unpaid Bills: P<cHillan
$ 12,30
Ceramics
Basketry
51.18
2.75
Administrative
32.65
8
DEFICIT(;':L51.6_
EVALUATION • ---''"
The 1977 Program, although basically successful, was so much
bigger than anticipated it is -felt that in the future it must be
completely reorganized.
Of the 22 volunteers, seven worked two days a week for each of
the seven weeks. Two of these were recent high school graduates
,D.nd probably will not be available next year. Oule couldn't have
operated this year without them.) All volunteers spend as much time
or more in preparation as they do with the children. Even with our
dedicated people, this is a very heavy commitment.
In.pa:inting and ceramics, class sizes are such that there is no
oppor•t i.i.nity to teach anything beyond the beginning level. On the
days of classes in dramatic expression, orie group frequently inter• -
fey ad with another. (To finish work 'on a radio play, the. boys came
together on Thursday;';;,lugged-in the equipment to an outlet in the
ed housing ceramic supplies, and worked for an extra hour or more.)
3
I,t seems un____r that children in the Program more the a year, or
the exceptionally talented children, cannot get more advanced
instruction.
REC OI,11ENDA TI ONS
1. It is recommended that the Recreation Board assume the deflc?_
balance so that unpaid bills can be paid in full.
2. It is recommended that the Recreation Board provide a full-
time playground director to work a minimum of five days a week for
three months (June, July and August). The need for this is unmis-
takeable. These children come primarily from homes that do not have
backyard swings and wading pools. Their families do hot have suf-
ficient resources to provide'camp, vacation trips and paid recreation
in general. Many of these children have no, or inadequate, super-
vision because of working parents and are thrown upon their own
resources in summer. They need a safe place to play; they need the
companionship of other children; and they need direction in the
healthy uses of leisure time.
If a full time playground director is employed, there will be an
opportunity for additional volunteer work (the volunteers, under the
director's supervision, will grganize games, contests, teams, etc.
If a full time playground director,is employed, classes such as have
been conducted in the past can be held in the framework of a total
recreation program. Volunteers to teach classes in arts and craf tE,
dramatics, special activities, can be recruited more easily. Knowing
that the children have available healthy playground activity, class
size can be limited and classes established for advanced work. It
is impossible for a sensitive teacher to tell a group of 100 children
"only 20 can paint, the rest of you will have to go home." It might
be mentioned here that to get a volunteer to teach an unlimited
number of children at one time is very difficult. People have volun-
teered in the past and walked out after one session.
It is further recommended that the provisions of the Federal Bork-Studl?
Program be investigated. This porgram provides the sponsoring organ-
ization with appropriate student help and pays 80% of the salary, when
certain conditions are met.
3. It is recommended that the Recreation Board reconsider its
position on the use and financing; of the swimming pool at Young
Street. The children in the neighborhood need this kind of activity
and want it very badly. (On the day planned for the picnic at Camp
Olt
Cullen, with swimming, they were ready to go, complete with tow&as
in hand, more than an hour before the announced time of departure.)
Evening hours only are not usually suitable for the young child.
4. It is recommended that the Recreation Board approve a
limited amount of money ($100) to be used by the present Young Street
Art Program Planning Group in fostering a neighborhood group of
parents and interested people - comparable, for example, to the
Friends of the Library •- which will encourage adult interest in he
use of the Young Streets Recreation Center and provide a wider volun-
teer participation. Hopefully, such a group, if it can be successfully
11
organized, vioul.d undertake projects that would improve the upkeep of
the physical facilities and projects that would be carried out on a
year-round basis. There are many neighbcrhood needs, not necessaril.yl
recreational, that could be met as part of a total program. For
examples revival of the sewing program, a .progr m on nutrition, ei•c
ADDENDUM
The lunch program was also, successful. Firs. Edna PettieO was i_ti
charge, although I accepted the responsibility for the operation.
Volunteers working each day s-'ca,v.ed? :hate in order to serve the lunches;
and supervise the clean-up. Benji Trimmier volunteered his time on
each of the three days he was working. In addition, many of these za),cio
people came on Wednesdays and Fridays.
This service was undertaken as a separate volunteer activity,
but the Young Street Art Program had to take the responsibility or
the 1unc;hes would not have been served.
!approximately 150 lunches were served each day.
Re ectful ' su ' ted,
can Smith, Director
Young Street Art Program
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The Young Street Recreation Center is
owned and operated by the City of
Fairhope, The Honorable James Nix, P;;ayor
The Young Street Art Program is finan-
cially supported by the Recreation Board
of Fairhope.
Barney Shull, Chairman
Jean Smith
Ed Nelson
Don Wiggins
Stephanie D-Aontgomery
r.�
IF IT WEREN'T FOR THE FOLLOWING, TH4 PROGRAL, WOULD NEVER HAVE LEEN
Barbara Arnold
Ellen DeNeefe
Nancy Fitzpatrick
Gladys Lymous
Greg McDonald
David Normand
Denna Normand
Susan Normand
Edna Petties
Evelyn Petties
Alberta Porter
Alesia Porter
Helen Porter
Erma Powe
Gretchen Riggs
Butch.Sheldon
Jean Smith
Chris Stafford
Benji Trimmier
Al Weeks
Anna good
Susan Wynne
Nora Zuver
FOR PEAKING OUR SPECIAL DAYS SO SPECIAL, THANKS TO
The Fairhope Public Library for film and projector
Tom Jones of A & D Pottery for a demonstration on the potter's whoel.
Gretchen Dawkins & Blanche Riggs for a puppet show and cheer leading;
Craig Sheldon for bringing the Alligaturtle & other less animated
Fydella Evans & Ya.ry Hunter for the visit to'the Academy of Fine Arts
Elise P..!oir & the staff of Camp Cullen for their hospitality
AND FOR OTHER CONTRIBUTIONS, THANKS TO
Clarence Bosby and his helpers for taking care of the building
Chester Hunt for the extra chairs
s °Mr. Welke Greer's for help on the ice cream
And, esp ly, personnel of the Elma-Augusta Day 0
Center
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PROGRAI t
•
3:00 - 3:30 PM Look and admire.
This is the best of this summer's painting and ceramics.
It is a preview of what will be shown at the Whiting Art
Gallery in August.
Then walk out to the chairs under the pines.
3:30 - 4:15 PP:1
The kindergarteners will act out "Little Phiss Muffet"
and will dramatize the story of "The Ivud Puddle."
The In-Betweens will do a pot pourri of songs, rhymes
(of their very own), puppets, accompanied by a harp.
The Seniors will show off the newly acquired record-
ing equipment. Hear them as they have heard themselves.
4:15 - - - - - -
For your delight and potential ownership, on sale today
are the best of Young Street Programs of years past.
Park Johnson will sell to the highest bidder the best
of the best.
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