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HomeMy WebLinkAbout08-10-1977 Regular Meeting- �i 1l i FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting 8-10-77 The Fairhope Park and Recreation Board met in regular session on Wednesday, August 10, 1977, at 7:30 P.M., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama, with Chairman Barney L. Shull presiding. The following members were present: Stephanie Montgomery, Ed Nelson, Jean Smith and Billy D. Wiggins. The minutes of the June 15th, 1977 meeting were read and approved with the following correction: The Recreation Board approved the Eddie Stanky Youth Camp to be held in Fairhope during the latter part of July. This is a baseball camp - training for kids up to seventeen years of age. The bills for the month were looked over by Board members. Member Jean Smith moved, seconded by Member Billy, Don Wiggins to approve the bills for payment as presented. Motion carried. Stephanie Montgomery moved, seconded by Ed Nelson to have letters sent to organizations sponsored by the Recreation Board reminding them to turn in budget reports for consideration in the prepara- tion of the Recreation Board's 1978 Fiscal Year Budget. Motion carried. It is noted for the record that the light bills for the fields presently served by the City's utilities and the colony rent on Stimpson Field bebonsidered in the preparation of the new budget. It was reported that Mr. Al Bosby and Mr. Leslie Perdue had been laid off from their duties at the Young Street Recreation Center and that Mr. Cato Jackson has assumed the duties at the Center. Mr. Monty Montgomery representing the Eastern Shore Soccer League was present at the meeting along with Mr. and Mrs. Brian Davies. Mr. Montgomery requested the following from the Recreation Board: 1. Grass cut lower before playing. 2. Fence still up for softball area. 3. Goals in need of welding. 4. Erection of sign that had been put in storage after last soccer season. Member Don Wiggins asked Facilities Director Phil Rutherford the i approximate cost of taking down the fence at the field and proper- ly storing the fence. Mr. Rutherford said that he would have to use City crews in order to take the fence down properly. Member Ed Nelson suggested that the Recreation Board look into getting a temporary fence that would be strong enough yet would have the ability to be easily moved. Mr. Nelson stated that he felt the cost would be justified since the Recreation Board was presently paying approximately $ 456.00 to put up the fence and $ 456.00 to take down the fence. Ed Nelson moved, seconded by Stephanie Montgomery to authorize Facilitied Director Phil Rutherford to take down the fence. PIotion carried. Ed Nelson stated that he would do a thorough investigation into a better system besides taking the fence up and down, and also look into redeveloping the field if it can be redeveloped, since Mr. Nelson felt there was a lot of room being wasted that could be utilized. a In old business Stephanie Montgomery said that she had talked with Tennis Director Howard Threlkeld regarding the tennis courts. Mrs. Montgomery said that there was dirt coming out from, under the drinking fountain at the Tennis Courts and that the Board had previously agreed to fix this but nothing has been done at present to correct the situation. Mrs. Montgomery said that she would like to see a definite time given as to when this fountain will be fixed. Facilities Director Phil Rutherford) said that he will tend to the matter within a week. Facilities Director reported on various maintainence projects with the Recreation facilities. Mr. Rutherford said that the paving at the football field needs to be completed where lack ing. Mr. Rutherford was told by the Board Members to get the prices on completing the paving and call Chairman Shull, in order to complete the paving before the start of the season. Ed Nelson said that he would like to recommend paying Tommy Springer the $ 500.00 allocated for Softball in the summer progra since Mr. Springer had assumed those additional duties this sum- mer. Board members felt that since Mr. Springer was on a $100.00 a month retainer year round, it would not be in order to pay the additional $ 500.00. Billy Don Wiggins moved, seconded by Stephanie Montgomery, to purchase a two -man blocking shed for the Little League Football at a cost of $ 295.00 , which will be refunded to the Recreation Board by the Little League Football registration fees. Motion carried. Mrs. Jean Smith reported to Board members that she had met with Coach Joe Dean regarding the collection of monies at the Foot- ball games for parking. Mrs. Smith said that Mr. Dean has in- formed her that the a group of fathers had formed a club whereby they could collect the parking money and their pay for doing so would be donated back to the Athletic Department of the Fairhope High School for taking films of the games. Mrs. Smith said that she would like the Boards approval to allow these men to collect the parking money. Mr. Billy D. Wiggins moved, seconded by Mr. Ed Nelson to authoriz, Mrs. Jean Smith to follow through with the plans for having the parking monies collected by this group of adult men. Motion carried. Billy Don Wiggins moved, seconded by Jean Smith to authorize Lynn Adams to sign checks with Facilities Director Phil Rutherfor, Motion carried. Ed Nelson recommended that the Recreation Board send a letter to Mr. Corman Harbison to personally thank him and all of his constituents for their fine job on the Dixie Youth Tournament recently held in Fairhope. It was noted for the record that the September 14, 1977 meeting of the Recreation Board would be the budget preparation meeting. There being no further business on a motion duly made, seconded and carried the meeting adjourned at 9*30 P.M. Respectfully s bmi ted, Ly Ad ms, Acting Secretary Fairhope Recreation Board