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HomeMy WebLinkAbout05-11-1977 Regular Meeting1 THE FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting May Ill, 1977 I i The Fairhope Park and Recreation Board met in regular session) on Wednesday, May 11, 1977, at 7:30 p.m. at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama, with Chairman Barney L. Shull presiding. The following members were present: Mrs. Jean Smith and Mr. Eddie Nelson. Members not present were Mrs. Stephanie Montgomery and Mr. Don Wiggins. Also present was Facilities Director Phil Rutherford. Guest present:' Director of the Young Street Art Program Jean Smith, workers with the Young Street Art Program Anna Wood and Helen Porter, Y.M.C.A. Representative Mr. Martin Adams, I Young Street Director's Al Bosby and Leslie Perdue, Soccer Directo Monte Montgomery and Soccer Treasurer George Wolff. The minutes of the April 13, 1977 meeting were read and approved as recorded. 0 Soccer Director Monte Montgomery told the Recreation Board that Board Member Don Wiggins had presented him with a bill of $275.00 for purchase of another fence to replace the one torn -down, at Stimpson Field. Chairman Barney Shull expressed to Mr. Montgomery that the Recreation Board had not made a motion on ' this matter. He said that the only motion made was that the Recreation Board would purchase another fence for Stimpson Field. , Mr. Montgomery asked the Recreation Board where the soccer sign was located. Board Member Jean Smith said it was at the City garage. Facilities Director Phil Rutherford said that it was quoted by the City Council that anything outside of the fence at Stimpson Field was their responsibility and not the Recreation Board's responsibility. Mr. Montgomery said that the Soccer schedule would be ready in two months. The Soccer season would run from the Fall till March 30th. This was approved by the Board. Director of the Young Street Art Program Jean Smith presented her program for this year. Chairman Barney Shull said that the program was good and that Jean Smith was doing a good job. Jean Smith said that they needed a Playground Supervisor who would be responsible for outdoor activities. Anna Wood said it would have to be someone who was flexible and could watch the kids. Jean Smith suggested hiring Gregg McDonald a's Playgrouni Supervisor at a salary of $5.00 an hour, for three hours per day, three days per week at a eight weeks period for a total of $360.00 Chairman Barney Shull suggested that he be paid on a lump sum basis instead of by the hour in regards to how the other employees were being paid during the summer. Jean Smith also said that the volunteer workers should not have to sweep floors or do any maintenance work at the Young St. Recreation Center but it was the responsibility of the Young St. Recreation Personal. Fairhope Park and Recreation Page 2 Minutes for meeting May_11, 1977 Board Member Eddie Nelson said that the two lifeguards at the Young St. Recreation Center could help clean up at the Center He also said that the equipment should not be left out. Director Jean Smith said it would not be left out. Director Jean Smith also stated that the lock on the far shed at the Young Street Recreation Center needed to be replaced since she could not get her key in it. She also said that the toilets were in bad shape and that the tables needed fixing. The Recreaticn Board was invited to Family Day or July 24th. Young Street Director Al Bosby thanked Facilities Director Phil Rutherford for the barrels at the Young Street Recreation Center . Eddie Nelson moved, seconded by Jedn Smith to accept the Young Street Art Program for 1977. Director of the Eastern Shore Y.M.C.A. Mr. Martin Adams was present to discuss the request of the Y.M.C.A. Day Camp for the use of the swimming pool on Greeno Road. Mr. Adams said that they would like to use the pool three days per week, one hour each day, between the hours of 12:00 to 1:00 p.m. Board Member Eddie Nelson asked if the Recreation Board would be liable for the pool while the Y.M.C.A. was present. Chairman Barney Shull said that someone from the Recreation Department should be present. After much discussion, Chairman Shull said that the decision was left up to Board Member Eddie Nelson and Joe Dean as to whether or not the Y.M.C.A. could use the pool and the Recreation Board would back up their decision. Board Member Eddie Nelson moved, seconded by Jean Smith to pay the bills for the month. Chairman Barney Shull said that a letter of acknowledgment should be sent to Mr. Harris for contribution of grass at the Stadium. Board Member Eddie Nelson recommended Joe Dean as acting Programs Director for the Recreation Board. E 'e Nelson L� moved, seconded by Jean Smith. ,vU /rP QCt� Eddie Nelson moved, seconded y Jean Smith for Mike Dubose as Pool Supervisor at the Greeno Pool. Eddie Nelson presented a list of specifications for signs to be used on Fairhope Recreation Facilities. It was brough up that Pool Supervisor for the Young Street Recreation Center would be divided between Al Bosby and Leslie Perdue. There being no further business to come before the Board the meeting adjourned at 9-50 p.m. Respectfully Submitted, l Beth MacCartee, Secretary Fairhope Recreation Board 319 MAGNOLIA AV - % JOHN V. DUCK RON E. KOPESKY ATTORNEYS AT LAW P. O. BOX Y FAIRHOPE, ALABAMA 36532 April 8, 1977 jj� ka Q 928-2191 TO: OMAHA HOME FOR BOYS,Omaha Nebraska FLANNAGAN BOYS TOWN,Boys Town, Nebraska ST. LABRE, INDIAN SCHOOL,Ashland, Montana STARR COMMONWEALTH FOR BOYS, Albion, Michigan V. F. W. HOME , Eaton Rapids, Michigan YPSILANTI BOYS CLUB, Ypsilanti, Michigan WORLD WAR I, BARRACKS 35, Ypsilanti,Michigan SALVATION ARMY, Ypsilanti, Michigan EASTERN SHORE BARRACKS, WWI VETS, Fairhope, Ala. TOURIST CLUB, Fairhope, Alabama /RECREATION BD. CITY OF FAIRHOPE, LITTLE LEAGUE ASSN.Fairhope,Ala. SOUTHWEST INDIAN FOUNDATION, Gallup, New Mexico DAKOTA INDIAN FOUNDATION, Reliance S. Dakota CHRISTIAN APPALACHIAN PROJECT, Lancaster, Kentucky CHRISTIAN HOME, Council Bluffs, Iowa BOYS BROTHERHOOD, New York, New York EMANUEL LUTHERAN CHURCH, Fairhope, Alabama We are attaching a check from the Executor of the ESTATE OF C. FRED LIND, deceased, since the Estate was closed recently and all bills paid and all monies divided among the legatees named above, with each getting a check for $310.70 as their full share. We are also enclosing a copy of the Decree of Final Settlement signed by Judge of Probate Court, Harry D'Olive. Sin ely, RON E. AOPESKY Attorney for the Executor, Harold C. Kubicek IN THE PROBATE COURT OF BALDWIN COUNTY, ALABAMA IN THE ESTATE OF ) C. FR4 LIND, ) C1:SE NO. o437 DECEASED. ) DECREE OF FINAL SETTLEMENT This day being the day set for hearing and passing upon the handling of the Estate of C. Fred Lind, deceased by HAROLD C. KUBICEK's Petition as Executor filed herein for his administration thereof; now, come HAROLD C. KUBICEK and moves the Court that this Estate be closed. And it appearing to the Court that due notice of the time-.-a•nd nature of this settlement has been given by publication for three successive weeks in the Eastern Shore Courier, a newspaper published in Baldwin County, Alabama, and that notice has been given to all of the legatees and devisees under said LAST WILL AND TESTAMENT, and it appears to the Court that the said Executor has received of the assets of the said Estate, the sum of $ /ejL�.S' 41 in money; and that it has justly expended in and about the costs and charges necessary and incident to the administration of I the Estate of C. Fred Lind, deceased, the sum of leaving a balance of $���'f,�% in cash for distribution e among those entitled. And said account being full and correct, it is DECREED by the Court that said accounts be, and the same are hereby in all things, passed and allowed as above stated; And it further appearing to the Court that the beneficiaries named in the said Will are: (1) OMAHA HOME FOR BOYS,92) FLANNAGAN - . BOYS TOWN,(3) ST.LABRE INDIAN SCHOOL:(4)STARR COMMONWEALTH FOR BOYS,(5)V.F.W. HOME,EATON RAPIDS, MICHIGAN:(6)YPSILANTI BOYS CLUB(7) WORLD WAR I BARRACKS 35,Ypsilanti, Michigan(8)SALVATION ARMY,Ypsilanti, Michigan(9) EASTERN SHORE BARRACKS,WWI VETERANS, Fairhope,Alabama; (10) TOURIST CLUB,Fa-irhope,Alabama;(I'.1) RE- CREATION BOARD,CITY OF FAIRHOPE,ALABAMA;(12) SOU`17WEST INDIAN iI FOUNDATION:(13) DAKOTA INDIAN FOUNDATION:(.i4) CHRISTIAN APPALACH- IAN PROJECT;(15) CHRISTIA"'N HOME, Council Bluffs,Iowa;'(16) BOYS i BROTHERHOOD, Grand Central Staticn,Nee.-, York, New York; (17) EIIANUEL LUTHERAN CHURCH, Fairhope,ALAPAMA 36532. It is therefore, ORDERED, ADJUDGED & DECREED by the Court that HAROLD C. KUBICEK be, and he is hereby allowed the sum of 'L r o $ �--`J i for Executor's fees as allowed by law. It is further ORDERED, ADJUDGED & DECREED by the Court that the Executor herein pay to JOHN V. DUCK Attorney at Law, the 0 sum of legal services in and about the settlement of the Estate of C. FRED LIND, deceased. It is further ORDERED, ADJUDGED & DECREED by the Court that the Executor pay the sum of $_13S ,iS as Court Costs in- curred herein. It is further ORDERED, ADJUDGED & DECREED by the Court that the Executor divide the balance of said Estate into seventeen (17) equal shares and pay to those beneficiaries named in the LAST WILL AND TESTAMENT of C. FRED LIND, deceased. It is further ORDERED, ADJUDGED & DECREED by the Court that upon payment of said sums, as herein decreed, that HAROLD C. ,KUBICEK as Executor of the ESTATE OF C. FRED LIND, deceased, be and he is hereby released of any and all further liability as Executor hereunder. It is further ORDERED, ADJUDGED & DECREED by the Court that .!the ESTATE OF C. FFED LIND, deceased be, and the same is hereby i i ;FINALLY SETTLED AND CLOSED. Done this the 24th day of March 1977. UDGE OF RO E BALDWIN CO TY, ALABAMA 7 ccifications for silgna to be used on jairhone"recreati.on facil_ties At the ree,ularly scheduled Recreation Board meeting of April 13, 197?1 :he members of that board granted permission for the use of sign6 at the various recreational facilities maintained by the city. itowever, parties requesting the use of such signs must submit their in'Ie:;ti�ns before the board, and the following criteria shall be used `-- the board in determining whether or not to grant permission tc erect such a sign: 1- Size - The placement of the sign will have a bearing on the size of the sign. The sign shad not be of such size as to interfere with the view of the area, to hinder participants, to give preferential treatment to one group, etc. 2- Location - '.he placement of the sign shall conform to guide- ` -Sines and policies approved not only by the recreation board but alsomby other city agencies. j-- Content of message - The message conveyed by the sign shall be in keepT.ng with the high moral standards that are fostered by the board and the associations that promote the activities on the fields. 4-- Ma*rrial used - The materials used in erecting the sign shall -�be in keeping with the overall beauty concept of the facilities. �- Co.or - The wolor scheme of the sign shall hand itself to the attractiveness of the facility and shall not create an "eyesore" image. 5- Main-pnance - The requesting party or parties shall be rpsponsi.ble for the upkeep and maintenance of the sign. J- Pure - The intention shall specify if the sign is for ad- vertisingspurpases, memorial purposes, etc. r- ':eatness - The colors and arrangement of the message shall be �. t,uch that it does not take away from the attractiveness of the facility. ca- Duration of use �- The intention shall specify whether the sign willrenain in use on a seasonal basis or annual basis. The Pecreation Board retains the right to revoke the privilege if the requesting party or parties fail to comply with the guidelines s to tt.,d r:7 the board or if the party or parties deviate from the intentions submitted to the board.. YOUNG STREET ART. PROGRAN� ROSk-ECTUS' J, This `year,::Twhen the. t erq,o Program met r planning." ifie net *.':'f'_6r 1,q sti^uo5 turi'n'g the' prb gram was recognized:- Jn" was U-5 '197,4"ref�is'�ratibn-*,-w�Ls''.'6' ;in 1975 Wlt and in 1976 The,6e. as :06.ffe C 'tivc pro- gram. , The''.-avdilable &6 - iliiie'b',and'leA�ership ,have beeT�.*.Stpit('11 h t, el. e to th6 breaking oin. o­ There­is no' de* bi 'r:e j " avd'--1 - " J^ a b true tUedd �rov�am 0 asses (although .the word will be, used for, want or f, a. bette-.oneYbut.;it is redognited'that,,.J,4'-.dha*:Id.*,,Yili6 *hiL`s',.'.,b6'eR in e-program f of - ie�eikaU years -hat. more ­sbphieit�ni c_ated '_e"ed4j, been the a paint brush. Childr6h: y--in.- -thd.a:r'bi'lfty'��to'66ri6'eiftr'a'Lte. " I _'-bL One ohild may work happily, for.-A;%'#o,4,Ft,,w4ile:...another will',bexestlesss asfter fif-tidn" 11bhldr�� ,.'1'i":_4' A _16ader­W1,uha. 'gx!oup­­of- -, 2 or'more cannot.give IhdiVidual 'help. -c6nditiozii�*lsb -1.11q ddr an 'dff6bir ograme 'smaller- xoom", at the Young;,S.t*reet. ,Va pr� ' '. I -'rh - T, '. ,I- Recriation a6ri_60.i .. in which 'thepainting dlasses'',ariq held',,,.hA-djaver-�- aged .30- to 'q-5 '6hildi�d Ated '4r:,-etan-cl#."ing"a.t;"i�hb, . �poolj n at'a,.tiMe, ste table­6,r.'�,two' O_i-','threo'..6*the'r"- tables. Tlid'w'6'rk with children ih_.*-dr'��_­�-tic improvisations' o4isations' has,, 'taken.place . n the larger- room', but ever_ .-At.'isn't,- big en6igh 16, -, 6&edfVely -hiVd,-r�1ingqng games at."ahe-,end and ' _z�dlq 4r-O.M12 u unn t at th�e'6thet,',Wl hoi-6' '"e essary -dis.. raq. ic F _drer� In"' each of ""the- fast' :tvio,,Op hoj chil v.ve, i6� :�-hb 19V.P�Ips I:- "erOd oiatsili'deil" and he-V6 ad: b_do�, 111-0 wand jioth�nk .,t -,f i minute's cn. ri ve '-d 'hof, crowded room "i's just 'tbo'-' rrraC:ji--f dr­iheime` the problem of too little; space .and too, many ch Ildren-As not as,!.dlffidult': -inj th'�6�-�cet.amibs 1, -6Tfi ,clasb',, whiW I ut.,'chh:&en, sti l','W'Wjd4fr pcaus-e-,, r 16f s'h6r'-t:atten`ti6' T.h'e.,eiiltl-r"ei�s'e's's',i,ori..would iLfall,apatt�.if litllt n-,,spa,ps.,,, ility. thal rained, a- 6h.6uldn. �gnored. I-sp,­ due lWrIlk) space", n ndw `ddt Of ivlty� caxt be,*dded,.�O' th6_,,'p'rog­r' X am. _i recdmmend6- -to -t -`With ':theseProbletda it. mind,'',the Rlaa ng .,grou hg Recieatidn,, 6Sj:M.'bk1teiisi-6n b If the Yro gz gram., from,A yveek jt.b thre6 with a' pr§.je-ctp-',,.-I'schedule.':a'sr.-f ol ows t' 7� vionday'�EQ-Special Dayl. ginning'With registration on the f;irst ,day .of the, season.# followed 'py succeeding,. Mondays oft,whidh . inew,:dkills and cj�ittslwill:1x. fAtioauqe'dl suft.. as .carving .o -pt;ppetryi, ausic plus r,;,Whitt1ingj', Ant AcbCde* : .,ipar y,.,*, 'the., jKd: "ji the" 0 Tuesday -dramatic #qpr.-9.yi.s4ti ohs Thursday Painting, ceiiiiC618 Aiid"basketry The Newc omero b rain 0 4­'Cl , : All" re hew6se.,,,6n:,,44q; aftVilied suited--'' to the'sdh6dui'e"*s~'O*f,,-t"h'e', so. ,qlddt .'�oyj3--Ljjnd,...gkr. Jj A - j It is antioip4te d., that with .this schedUlel-C.,fto,.i-oifte 'AASf wil-i-, hive' more;' that `the.­tqtid -Bach activi -Wfii- have`'More 'elbO'w'-kr:oom`;A more individual attentions can be given to each child;, and .an oae(iee adj:qi��meft-,6aft be Made in ;cage' of rain. 2 But _-and it is big "BUT."' This cannot be done unless tho7,ce' is adequate playground- supervision for :,those --children who, because of a short attention span; or who'come because a sister or brother comes,' do not participate, in the full class -session. .ems recommended,, therefore, that a playground.supervisor be employed to be-ava%',:able from 8:30 AM to 11.:30 AM on Mondays, Tuesdays and .Thursdays, from June 6 through July 24. � This will relieve arts 'an'd`' crafts` 1C." �Ii re of out -door supervisory duties, will continue -to• make problems unknown, and- will provide children with constructive*-physi.ce,3. activity.'. A "Tot Lot" will continue to be. staffed by• V6'1 n•teers for nursery age brothers and sisters and children ov volunteers. r c blith'the- Recreation Board"s consent, the over-all direction o.f the total program will be by a.volunteer. The -`Planning GioWD jug, pAnta At»i ornafii nrn of l am+ voar !a A, ran+n." _ •_Taft., 'Cr,; +1•, - Another problem on -which the Planning Group,feels-strongly.is• the matter of janitorial services in the building and clean-up'�of'the grounds.' As stated in the report submitted last July, the -Art Pro- gram teache's the children to clean up after their work; but this type of habit is hard to sustain when they constantly -.see that others gel. by with leaving a mess. Volunteers volunteer because they.want'to help children and because they have.specific. skills that will enrich children's lives. It should not be expected that before they get to work with children they sweep floors, clean toilets, pick up trash. The Planning Group recommends to the Recreation Board that sufficient, janitorial service be furnished to, insure that the building,and grounds are'clean before the start of each session' In turn, the volunteer workers will insure that when they leave a.t the end of each sess.ion,, all trash will be deposited in appropriate containers, the special supplies and equipment are properly stored, and the facility in'order. Alte ativ ec' a dat' That the.Young Street"Art Program hire janitorial service and purchase appropriate supplies..,It.,is estimated that -building clean-up would ,require: •two hours a day (probably two people:one hour each) to clean the•.floors and toilets prior to opening each of the three days for eight weeks. It is estimated' that grounds clean-up would require one hour a day to,pick•up trash prior to.open= .ing each 'of the 'three days for eight weeks. At a rate of $2.50. per hour,'this would:increase the budget of the,Art Program by $180. In addition, approximately $25 would-be'required for brooms, mops, pails and cleaning -supplies... This would make a total of. $205 for service.. w i Many things'need-'to be done before the program can be:started this year. An'iris1je6tion was ma$e Saturday, April'23, 1977. "Following e.re the thing's -that need to be done -or corrected: ' 1. The condition of the toilets is'impossible.' They are dirty, full of trash, need painting, need light bulbs. .q 2. The four new tables furnished by the Board last year still need repair.,, As was-. noted 'in: the-Teport submitted as cf• July 30..- 1976, they were insufficiently braced rand one by one fell apart. 3, In 'tile room with -the pool table', the 'old wiridow fan is . still on the floor:.. �,I t : should be " removed. The blades might 'hurt' a child. 4.�', The,side door is -nailed--'shut: It should be open. '5: The door on the "swimmingl_popl shed .needs repair. It is requested ,-that additional shelves be put in this, room for the storage of paint--- ' ing and other supplies. ` ;1;' ; . r 6. Of the two' storage sheds out' near: ,the ball fields- tone . dE r yin. -good condition, tables and 'chairs intact,: The :other ;could' n"ot,,b'e ,j:rspect e.et The lock. had been jimmied,, and they key '.,wouldn�'_t:.workein.1h-r.thlul sighed were stored the unused pafnting and ceramic supplies and torol.rr 7. The sand boxes need sand. .• _ . :ct «. r � r a: trfj o o $. There`is a very large hill of ants adjacent to the playground. i 1• :' L e `Z-.' i • f' CF E;ti i � ' :)! � !� :.k' 9. One swing, with saddle sadcts, has a•chain broken and one stanchio::L is badly bent. tY1 `:'' It� r'• �i ,rl .t '.`3 .r�i,, �-"SLt:� f�� •Lt(': -r,r 10. There is -a seat_. and, a- bari mivsirig� from. one 'of NVw-4ee-a'raws*, 11. All- rplayground cequ�pment needs.. painting. _.A11"t.Fie�+i�csed��rees beneath -swings- and ,see-:sawb,need2,fillingl with dirti:aridY6bmpa�'�i'n: : { ' 12. The entire recreational complex needs mowing. Future mowing should not be. done r while-, the,-pg4Fr: program [ae-afa onw.. ardibliAng hold, � ti t+ 'r - 'ti f .'n.7!'(_aA fi ��i •tu aG .i f)Z.4j It is recommended:, these deficiencies- be-coTr,ected: c :.r4;tM;.0 %).'I ^rr r , •" l , t i 'i . G r:' t 7 "l '' !,� 1,!' rtni , ' r � 1' ^ dt i 't ^iX = , ' , . .. _ v . t 1 _ �. - ! 11 i C.),t ...... IT .'r r �� 1` .? rl, t't? r !:'_ _.. u".r rt t '1"•i t �'+ .' i ' ti.D'/ :%t1 • L 9r4 4 : O + r t 1.J 13 L. ..0 _ 1Y 4 FINANCIAL STATEMENT . r +..i ,.'As -of Y 1,.197? May - y ? 'r• •.i..G"t`', .`J '.�.7'' !' t' .ilJ °! L,i '• - ;t• 1 ..r.. 1 ti.`w �r.�1h' � -{' On hand as of last report, July 20, 1976 • - 117'3' 4,3 Expenditures --July, 2'11, 'thru. -Maur 1 " 1977 ' .r Royalty,=&x books; Newcomers Pray $14:66 Subsetipti6n:,to 'Essenc.e: P.,agazine 7.00. t ' } _21.. 661 ' • t' �'S _.' flit .',_ t iw x.�„ .. Income July 21 thru May 1, 1977 Two paintings, one piece pottery b s S�• -. " ,' . `, (Sold during Arts & -Crafts) 12. o Balance on hand Ma.y 1., 1977 $164. Remarks: Several things helped to make this balance. " 1, ,;;,The parsimony afr, the- leaders of the" dra a'tic • group and' t''he Newcomers. The play selected required only a... 5 royalty instead of a more mormal� royaltyr of $70':and/Iscripts only- �9 ln`st'ead:"ofy $ )0. ' Volunteers,,,,,through-,'use of "found"imaterials. saved much `of %tr;e,'cos?t ' of scenery and costumes. 2. Painting._ snd:, ceramics "groups' saved, a little. monsy c�..,::h. The amount budgeted for sewing was unnecessary... Money was spe' nt 'for new curtains but came ,out of. money._ `earned_ th'e _previous )year. ahtougn',.- the sale of paintings. �- 3. When the budget was submitted last year, it was planned to continue at least the ceramics program and the sewing classes during some of the winter months. Due to illness and the cold weather, no additional classes were held in ceramics. The sewing class with P:;rs. Kirkman continued regularly all winter, but met in the home of one of the volunteers, due, primarily, to cold weather. It is hoped the curtains for the Center will be finished this year; work stopped be- cause that part of the sewing group could not use the Center; it was so dirty the material became soiled when it touched anything. YOUNG STREET ART PROGRAM Budget# 1977 J , , �. 4 , `EXPENDITURES. Supplies and Expenses: Painting paints, chalk paper ,.mounts; cups, paper towels,-24 ne,w;brushes)' Ceramics (clas, ;glazes, tools, ;.,,i:-r,ing) Basketry '(raffia): y , .i Dramatics,,speech, rhythm band, etc.f` Newcomers Drama'Club'(scripts, 'royalties, costumes, etc.) Administration (postage, reproduction, etc.) Administration (reimbursement for expenses- 4 people C $35.00, 4 people @ $15.00) 96.50 40.00 r '2.50 10.00 50.00 15.00 200.00 $414,Do Salarvs Playground supervisor Q $5.00 per hour (3 hrs. per day, 3 days per week, 8 weeks) $360.00 360.00 Eauipment: Indoor PA Music System $119.00 Cassette/Record Taxx Play Deck 79.95 2.96 206 Q� TOTAL EXPENDITURE $980.91 INCorviE Cash on Hand, Art Program Checking Account $164.32 Recreation Board Additional Funding To Art Program Checking Account 249.68 To Salary, Playground Supervisor 360.00 To Equipment 206.91 $980.91 Notess Painting. New brushes are major item. None were bought labt year. Old ones, not good for painting, have been used by Ceramics. Instead of a party this year, it'is expected that the Young Street group will meet with the Day Camp Group at Camp Cullen for a picnic. Reimbursement for Exppnses. Because of the expanded program, it is planned to add two teen-age volunteers. These teen-agers usually give up baby sitting jobs to work for the duration of the program. The adult *lunteers' ,being paid expense money will, this. year; have to pay moS for gasoline :'-e#., than they have in the past. Playground Supervisor. See...Prospectuse Equipmt 8 -No equipment,�fias-�e'e'n'aVaii.a:ble for. music at -the .en, Young Streeti Recreation Cen't TAis -year, it is hoped to possibly add fork dakdjn` 9 0 ,g as one use for the equipment,..requested would be in the production of.rad-io.plays. This is not only recreational drama, but a majolilicti4itylin i;each- ing speech. The requested equipmp4t.would enable the young I't, 'i o, un& pe pple to record andtthen play back,"'a" major idod in, teaching ehniahe"la"ti or., improving grammar, etc. - ' '."' W 0 v- of + t '11[0-.- C D J �j MEMBERS BARNEY L. SHULL, CHAIRMAN JEAN SMITH DAVID STAPLETON CHARLIE GRAVAT JACK STIPES THE RECREATION BOAR' O F THE CITY OF FAI RHOPE "On Beautiful Mobile Bay" P O. DRAWER 429 FAIRHOPE, ALABAMA, 36532 May 27, 1977 Mr. Charlie Gravat 854 Hancock Road Fairhope, Alabama 36532 Dear Mr. Gravat: LYNN ADAMS SECRETARY On behalf of myself, the Fairhope Park and Recreation Board, and all those concerned, I wish to express our thanks to you for your many years of dedicated service on the Fairhope Recreation Board. Because of dedicated people like yourself, Fairhope has become the fine community to live in that it is today. Again, I would like to offer our heartfelt thanks and appreciation to you for a successful job well done. Sincerely, Z-x�/04z�/ Barney y hull, Chairman Fairhope Recreation Board BS/bm THE CITY OWNS ITS WATLR WORKS, ELECTRIC DISTRIBUTION SYSTEM. GAS SYSTEM AND SEWERAGE SYSTEM MEMBERS BARNEY L. SHULL. CHAIRMAN JEAN SMITH DAVID STAPLETON CHARLIE GRAVAT JACK STIPES J THE RECREATION BOARD O F THE CITY OF FAI RHOPE "On Beautiful Mobile Bay" P. O. DRAWER 429 FAIRHOPE, ALABAMA, 36532 July 1, 1977 Mr. Larkin H. Harris Rt. 2 Box 288 Fairhope, Alabama 36532 Dear Mr. Harris: On behalf of myself, the Fairhope Park and Recreation Board, and all those concerned, I wish at this time to express our many thanks to you for the donation of grass at the Football Stadium. We, as citizens of the Town of Fairhope, are grateful to have people like you who are willing to make our community a better place to live in. Again, I would like to gratitude for your generous new Football Stadium. BS/bm offer our appreciation and gift of grass donated to the Sincerely, ^ Barney Shull, Chairman Fairhope Recreation Board LYNN ADAMS SECRETARY THE CITY OWNS ITS WATER WORKS, ELECTRIC DISTRIBUTION SYSTEM. OAS SYSTEM AND SEWERAGE SYSTEM THE FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting May 31, 1977 The Fairhope Park and Recreation Board met in regular session on Wednesday, May 11, 1977, at 7:30 p.m. at the City Administratio Building, 387 Fairhope Avenue, Fairhope, Alabama, with Chairman Barney L. Shull presiding. The following members were present: Mrs. Jean Smith and Mr. Eddie Nelson. Members not present were Mrs. Stephanie Montgomery and Mr. Don Wiggins. Also present was Facilities Director Phil Rutherford. Guest present: Director of the Young Street Art Program Jean Smith, workers with the Young Street Art Program Anna Wood and Helen Porter, Y.M.C.A. Representative Mr. Martin Adams, Young Street Director's Al Bosby and Leslie Perdue, Soccer Directo Monte Montgomery and Soccer Treasurer George Wolff. The minutes of the April 13, 1977 meeting were read and approved as recorded. Soccer Director Monte Montgomery told the Recreation Board that Board Member Don Wiggins had presented him with a bill of $275.00 for purchase of another fence to replace the one torn -down at Stimpson Field. Chairman Barney Shull expressed to Mr. Montgomery that the Recreation Board had not made a motion on this matter. He said that the only motion made was that the Recreation Board would purchase another fence for Stimpson Field. Mr. Montgomery asked the Recreation Board where the soccer sign was located. Board Member Jean Smith said it was at the City garage. Facilities Director Phil Rutherford said that it was quoted by the City Council that anything outside of the fence at Stimpson Field was their responsibility and not the Recreation Board's responsibility. Mr. Montgomery said that the Soccer schedule would be ready in two months. The Soccer season would run from the Fall till March 30th. This was approved by the Board. Director of the Young Street Art Program Jean Smith presented her program for this year. Chairman Barney Shull said that the program was good and that Jean Smith was doing a good job. Jean Smith said that they needed a Playground Supervisor who would be responsible for outdoor activities. Anna Wood said it would have to be someone who was flexible and could watch the kids. Jean Smith suggested hiring Gregg McDonald as Playgroun Supervisor at a salary of $5.00 an hour, for three hours per day, three days per week at a eight weeks period for a total of $360.00 Chairman Barney Shull suggested that he be paid on a lump sum basis instead of by the hour in regards to how the other employees were being paid during the summer. Jean Smith also said that the volunteer workers should not have to sweep floors or do any maintenance work at the Young St. Recreation Center but it was the responsibility of the Young St. Recreation Personal. Y � y Fairhope Park and Recreation Page 2 Minutes for meeting May_11, 1977 Board Member Eddie Nelson said that the two lifeguards at the Young St. Recreation Center could help clean up at the Center He also said that the equipment should not be left out. Director Jean Smith said it would not be left out. Director Jean Smith also stated that the lock on the far shed at the Young Street Recreation Center needed to be replaced since she could not get her key in it. She also said that the toilets were in bad shape and that the tables needed fixing. The Recreation Board was invited to Family Day or. July 24th. Young Street Director Al Bosby thanked Facilities Director Phil Rutherford for the barrels at the Young Street Recreation Center. Eddie Nelson moved, seconded by Jean Smith to accept the Young Street Art Program for 1977. Director of the Eastern Shore Y.M.C.A. Mr. Martin Adams was present to discuss the request of the Y.M.C.A. Day Camp for the use of the swimming pool on Greeno Road. Mr. Adams said that they would like to use the pool three days per week, one hour each day, between the hours of 12:00 to 1:00 p.m. Board Member Eddie Nelson asked if the Recreation Board would be liable for the pool while the Y.M.C.A. was present. Chairman Barney Shull said that someone•from the Recreation Department should be present. After much discussion, Chairman Shull said that the decision was left up to Board Member Eddie Nelson and Joe Dean as to whether or not the Y.M.C.A. could use the pool and the Recreation Board would back up their decision. Board Member Eddie Nelson moved, seconded by Jean Smith to pay the bills for the month. Chairman Barney Shull said that a letter of acknowledgment should be sent to Mr. Harris for contribution of grass at the Stadium. Board Member Eddie Nelson recommended Joe Dean as acting Programs Director for the Recreation Board. Ee Nelson moved, seconded by Jean Smith.W yC(),00 21 Eddie Nelson moved, seconded by Jean Smith for Mike Dubose as Pool Supervisor at the Greeno Pool. Eddie Nelson presented a list of specifications for signs to be used on Fairhope Recreation Facilities. It was brough up that Pool Supervisor for the Young Street Recreation Center would be divided between Al Bosby and Leslie Perdue. There being no further business to come before the Board the meeting adjourned at 9:50 p.m. Respectfully Submitted, Beth MacCartee, Secretary Fairhope Recreation Board ,fijec_i.fYcations for signs to be used on Fairhope recreation facilities At the regularly scheduled Recreation Board meeting of .April 13, 19771 :he members of thgt board granted permission for the use of signs at the various recreational facilities maintained by the city. However, parties requesting the use of such signs must submit their in4<-e_;ti1ns before the board, and the following criteria shall be used `,y the board in determining whether or not to grant permission tc erect such a sign: 1- Size - The placement of the sign will have a bearing on the size of the sign. The sign shall not be of such size as to interfere with the view of the area, to hinder participants, to give preferential treatment to one Q-rcup, etc. 2- Location - The placement of the sign shall conform to guide- lines and policies approved not only by the recreation board but alsonby other city agencies. �- Content of message - The message conveyed by the sign shall be in keeping with the high moral standards that are fostered by the board and the associations that promote the activities on the fields. u- Material used - The materials used in erecting the sign shall e in keeping with the overall beauty concept of the facilities. C- Co_or - The color scheme of the sign shall hand itself to the attractiveness of the facility and shall not create an "eyesore" image. ":aintenance - The requesting party o.; parties shall be rpsronsible for the upkeep and maintenance of the sign. 7- Tfurpose - The intention shall specify if the sign is for ad- verti.sing,purp6ses, memorial purposes, etc. F- Neatness - The colors and arrangement of the message shall be such that it does not take away from the attractiveness of ti;e facility. �'- Duration of use - The intention shall specify whether the si�.n �`-"- ~ will remain in use on a seasonal basis or annual basis. The Recreation Board retains the right to revoke the privilege if the reque ting party or parties fail to comply with the guidelines stated b7 the board or it the parry' or parties aevlate rrom zne inventions submitted to the board. THE FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting May 11, 1977 The Fairhope Park and Recreation Board met in regular session on Wednesday, May 11, 1977, at 7:30 p.m. at the City Administratio Building, 387 Fairhope Avenue, Fairhope, Alabama, with Chairman Barney L. Shull presiding. The following members were present: Mrs. Jean Smith and Mr. Eddie Nelson. Members not present were Mrs. Stephanie Montgomery and Mr. Don Wiggins. Also present was Facilities Director Phil Rutherford. Guest present: Director of the Young Street Art Program Jean Smith, workers with the Young Street Art Program Anna Wood and Helen Porter, Y.M.C.A. Representative Mr. Martin Adams, Young Street Director's Al Bosby and Leslie Perdue, Soccer Directo Monte Montgomery and Soccer Treasurer George Wolff. The minutes of the April 13, 1977 meeting were read and approved as recorded. Soccer Director Monte Montgomery told the Recreation Board that Board Member Don Wiggins had presented him with a bill of $275.00 for purchase of another fence to replace the one torn -down at Stimpson Field. Chairman Barney Shull expressed to Mr. Montgomery that the Recreation Board had not made a motion on this matter. He said that the only motion made was that the Recreation Board would purchase another fence for Stimpson Field. Mr. Montgomery asked the Recreation Board where the soccer sign was located. Board Member Jean Smith said it was at the City garage. Facilities Director Phil Rutherford said that it was quoted by the City Council that anything outside of the fence at Stimpson Field was their responsibility and not the Recreation Board's responsibility. Mr. Montgomery said that the Soccer schedule would be ready in two months. The Soccer season would run from the Fall till March 30th. This was approved by the Board. Director of the Young Street Art Program Jean Smith presented her program for this year. Chairman Barney Shull said that the program was good and that Jean Smith was doing a good job. Jean Smith said that they needed a Playground Supervisor who would be responsible for outdoor activities. Anna Wood said it would have to be someone who was flexible and could watch the kids. Jean Smith suggested hiring Gregg McDonald as Playgroun Supervisor at a salary of $5.00 an hour, for three hours per day, three days per week at a eight weeks period for a total of $360.00 Chairman Barney Shull suggested that he be paid on a lump sum basis instead of by the hour in regards to how the other employees were being paid during the summer. Jean Smith also said that the volunteer workers should not have to sweep floors or do any maintenance work at the Young St. Recreation Center but it was the responsibility of the Young St. Recreation Personal. 1 r 1 1 rll! Fairhope Park and Recreation Page 2 Minutes for meeting M.ay_ll,-1 977 Board Member Eddie Nelson said that the two lifeguards at the Young St. Recreation Center could help clean up at the Center He also said that the equipment should not be left out. Director Jean Smith said it would not be left out. Director Jean Smith also stated that the lock on the far shed at the Young Street Recreation Center needed to be replaced since she could not get her key in it. She also said that the toilets were in bad shape and that the tables needed fixing. The Recreaticn Bcard has invitEd to Family Day or. July 24th. Young Street Director Al Bosby thanked Facilities Director Phil Rutherford for the barrels at the Young Street Recreation Center. Eddie Nelson moved, seconded by Jean Smith to accept the Young Street Art Program for 1977. Director of the Eastern Shore Y.M.C.A. Mr. Martin Adams was present to discuss the request of the Y.M.C.A. Day Camp for the use of the swimming pool on Greeno Road. Mr. Adams said that they would like to use the pool three days per week, one hour each day, between the hours of 12:00 to 1:00 p.m. Board Member Eddie Nelson asked if the Recreation Board would be liable for the pool while the Y.M.C.A. was present. Chairman Barney Shull said that someone from the Recreation Department should be present. After much discussion, Chairman Shull said that the decision was left up to Board Member Eddie Nelson and Joe Dean as to whether or not the Y.M.C.A. could use the pool and the Recreation Board would back up their decision. Board Member Eddie Nelson moved, seconded by Jean Smith to pay the bills for the month. Chairman Barney Shull said that a letter of acknowledgment should be sent to Mr. Harris for contribution of grass at the Stadium. Board Member Eddie Nelson recommended Joe Dean as acting Programs Director for the Recreation Board. EE �e)Nelson moved, seconded by Jean Smith. ��'VV00 %1e7 Eddie Nelson moved, seconded by Jean Smith for Mike Dubose as Pool Supervisor at the Greeno Pool. Eddie Nelson presented a list of specifications for signs to be used on Fairhope Recreation Facilities. It was brough up that Pool Supervisor for the Young Street Recreation Center would be divided between Al Bosby and Leslie Perdue. There being no further business to come before the Board the meeting adjourned at 9-,50 p.m. Respectfully Submitted, Beth MacCartee, Secretary Fairhope Recreation Board