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Home My WebLink About05-19-1976 Regular MeetingTHE FAIRHOPE PARK AND RECREATION BOARD Minutes for meeting May 19, 1976 The Fairhope Park and Recreation Board met in regular session on Wednesday, May 19, 1976, at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama at 7:30 P.M., with Chairman Barney L. Shull presiding. The following members were present: Mr. Charlie Gravat, Mrs. Jean Smith, Mr. David Stapleton and Mr. Jack Stipes. Also present was Programs Director Eddie Nelson and Facilities Director Phil Rutherford. The minutes of the April 21, 1976 meeting were approved as read and recorded. Mr. David Stapleton moved to pay the bills for the month, seconded by Mr. Charlie Gravat. Motion carried. The Cash -Flow and Operating Statements for the month ending April 30, 1976 were looked over by Board Members . The first item brought up for discussion by the Board was the progress and various problems of the construction of the new Football Stadium. Member Charlie Gravat moved to have himself and Board Member David Stapleton meet with Mayor James P. Nix and discuss with him the Recreation Boards recommendation to go with Blocks at the new Football Stadium, with Recreation Board Members to go along with the final decision of Chairman Barney Shull. Mr. Jack Stipes seconded the motion. Motion carried. Chairman Barney Shull presented the proposed budget as submitted by Young Street Recreation Programs Director Jean Smith, to members of the Recreation Board. The total budget for the Arts and Crafts Program at the Young Street Center this year being $ 482.76. The total budget will become a part of these minutes. Mr. Jack Stipes moved to accept the Young Street Recreation Center's budget as presented, with a maximum of up to $ 500.00. The motion was seconded by Mr. David Stapleton. Motion carried. Mr. Jack Stipes moved to authorize Facilities Director Mr. Phil Rutherford with the installation of an exhaust fan at the Young Street Recreation Center. Mr. David Stapleton seconded the motion. Motion carried. Member David Stapleton made a motion , seconded by Mrs. Jean Smith to post a sign offering a $ 100.00 reward for anyone convicted of vandalism to Recreation property or facilities, with the reward to go to the person who reports the vandal upon his conviction. - Motion carried. R Recreation Board Page No. 2 Minutes for May 19, 1976 Chairman Barney Shull reported to Board Members on the required steps which needed to be taken in order to complete the new Football Stadium. Mr. Shull cited the following four items: (1.) Track : Mr. Shull said that the Fairhope Athletic School Fund will match the Recreation Board for half of the expenditures for putting in the track at the new Football Field. (2.) Fencing. (3.) Grading: Will have to be done before the fencing is put in. (4.) Press Box. Member Jack Stipes moved to proceed with getting bids on the track and fencing at the new Football Field with the results to be presented back at the next meeting of the Recreation Board. Mrs. Jean Smith seconded the motion. Motion carried. Member David Stapleton moved to go out for bids on re- placing the existing chain link fence at the Little League Field with a better fence. Charlie Gravat seconded the motion. Motion carried. Programs Director Eddie Nelson reported to the members of the Board that Pool Supervisor Tim Reynolds has resigned and offered thanks to the Recreation Board from Mr. Reynolds. Mr. Nelson said that Coach Joe Dean would not be able to work at the Pool in the month of August due to the Football Program, however, Mr. Nelson said that Mr. Dean would work as much as necessary during the months of June and July, and asked that his salary be kept at $ 1,000.00. Also, Mr. Nelson asked that Coach Don Jennings salary be increased from $ 800.00 to $ 1,000.00 since he would be assuming extra duties at the Pool. Mr. Jack Stipes moved to accept the changes as presented by Eddie nelson. David Stapleton seconded the motion. Motion Carried. In other action the Boy Scouts were given permission to camp out on Recreation Facilities on the 7th and 8th of June, and the Board denied the request of the Y.M.C.A. of Daphne to use the Pool, since it is not the policy to allow other groups' outside of Fairhope to use the Pool for their programs. Recreation Page No. 3 Minutes for ft Board May 19, 1976 Mr. Jack Stipes moved, to look into the situation a place to store equipment Facilities at Greeno Road, cost and report back at the Board. Motion carried. seconded by David Stapleton of making an office space and for Mr. Eddie Nelson at the and see how much it will next meeting of the Recreation There being no further business to come before the Fairhope Park and Recreation Board the meeting was adjourned at 9:30 P.M. Respectfully submitted, Lynn A ams, Secretary Fairhope Recreation Board April 24, 1976 Mr. Barney Shull,Chairman Recreation Board City of Fairhope Fairhope, Alabama, 36532 Dear Mr. Shull, Inclosed is a proposed budget for the Arts and Crafts Program at the Young Street Recreation Center for the year 1976. It is considered as a minimum budget in view of rising costs and the expectation that more children will be served than in the past. This budget assumes that housekeeping type expense will not be charged to the Arts and Crafts Program - such things as toilet paper, paper towels, soap, cleaning, etc. Please get in touch with me at any time if you have any questions about the activities and the monies required to support them. Si cerely yours, JEAN SMiTH Incl. :. . YOUNG STREET ART PROGRAM _ BUDGET 1976 -INCOME: On hand April 24, 1976 82.76 Expected Funding 1400.00 $482.76 EXPENDITURESs PAINTING (No additional some are quite Paints Brushes Mounts Paper brushes are needed work and should be $20.00 .00 10.00 25.00 $ 55.00 this year, although replaced next year.) CERAMICS Underglaze 10.50 Glaze 3.00 Clay 15.00 Brushes & Tools 15.00 Firing 1 7.50 $ 51.00 (The cost of glazes would be approximately $25 if bought commercially; currently the teacher prepares them) BASKETRY Raffia $ 2.50 Needles 1.00 $ 3.50 DRAMATIC IMPROVISATIONS $ .00 (No cost this year. Records, tapes and stories in sufficient number are currently available.) NEWCOMERS DRAMA CLUB Royalties $70.00 Scripts 50.00 Costumes 25.00 $145.00 SEWING $ 25.00 (It is expected in this program that children will provide their own materials and equipment, except sewing machines. The budget estimate is for use of a child or children that cannot afford material.) PARTY Ice cream $15.00 Drinks 5.00 Paper cups, etc. 5.00 $ 25.00 STIPENDS (To cover expenses of volunteer workers) 4 Volunteers @ 112.50 25 each $100.00 2 Volunteers each 25.00 1 Lifeguard 5.00 $130.00 ADMINISTRATIVE EXPENSE $ 23.26 (Mimeographing programs, correspondence, stamps, travel and other miscellaneous) TOTAL EXPENDITURES $482.76 SUMLIN & SUMLIN 0Ene.u-J Conf7acfozs GUY W. SUMLIN MARVIN W. SUMLIN May 24, 1976 Moore Engineering Company P. 0. Box 421 Fairhope, AL 36532 RE: Greeno Stadium Change Order #1 Dear Mr. Moore: 504 WESTERN DRIVE MOBILE, ALABAMA 36607 PHONE (205) 473-8637 We submit the following proposed change order for approval: Changing all interior to be masonry, using axpoxy paint in concession area and men and womens rest rooms, for the sum of THREE THOUSAND, FOUR HUNDRED NINETY SEVEN ($3,497.00) DOLLARS. Respectfully submitted, SUMLIN & SUMLIN, General Contractors, Inc. M. W. Sumlin Vice President MWS/bkh If approved, please sign and return one copy to us. � G Signed Da e _ Approved: Fairhope Park and Recreation Board By: SUMLIN & SUMLIN 0Enz=L Confzacfo u GUY W. SUMLIN MARVIN W. SUMLIN May 24, 1976 Moore Engineering Company P. 0. Box 421 Fairhope, AL 36532 RE: Greeno Stadium Change Order #1 Dear Mr. Moore: 504 WESTERN DRIVE MOBILE, ALABAMA 36607 PHONE (205) 473-8637 We submit the following proposed change order for approval: Changing all interior to be masonry, using axpoxy paint in concession area and men and womens rest rooms, for the sum of THREE THOUSAND, FOUR HUNDRED NINETY SEVEN ($3,497.00) DOLLARS. Respectfully submitted, SUMLIN & SUMLIN, General Contractors, Inc. M. W. Sumlin Vice President MWS/bkh If approved, please sign and return one copy to us. Signed Da e Approved: Fairhope Park and Recreation Board By: