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Home My WebLink About04-21-1976 Regular Meeting-t 1 _ , " f THE FAIRHOPE PARL ANPIRECREATION BOARD Minutes for meeting April 21, 1976 The Fairhope Park and Recreation Board met in regular session on Wednesday April 21, 1976, at 7:30 P.M., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama with Chairman Barney L. Shull presiding. The following members were present: Mr. Jack Stipes, Mr. David Stapleton, Mrs. Jean Smith and Programs Director Eddie Nelson. Mr. Charlie Gravat was absent from the meeting. The minutes of the special meeting March 24, 1976 were read and approved as written. The bills for the month were approved for payment but the Chairman requested that the bill from Mack Electric Company for $ 276.87, and the shipping charges for Baldwin Transfer in the amount of $ 44.53 be paid out of the Special Projects account so as not to deplete regular budget money. Jack Stipes moved, seconded by David Stapleton to pay bills Motion carried. Chairman Shull read a letter from Mrs. Anna Wood giving a breakdown of the activities at the Young Street Center for last year. Mrs. Wood will not be able to work at the Center full time as she has in the past, and asked that Jean Smith be accepted as the new Director for the Young Street Center. This letter is to become a part of these minutes, Guests at the meeting were Mrs. Smith, Mrs. Riggs, and two volunteers from Young Street. Mrs. Smith discussed the coming years programs and made a request for tables, some items for the playground, and additional storage space. The Cahirman asked that she sub,it a budget breakdown for the coming season. A general discussion was held on the progress of the football stadium as of this week. Jack Stipes moved that in order to expedite BOR applications for future projects, we use drafting services as authorized by the Recreation Board only. Seconded by Jean Smith. Motion carried. Eddie Nelson gave a report on the condition of the softball fields, and stated that approximately 480 people a week are using Stimpson Field at this time. The Greeno Pool will open to the public on May 29, with the same fees as last year. A refresher course for all life guards will be held from May 24 thru 28, and registration for swimming lessons for the public will begin on May 29. The following will be Life Guards at Greeno Pool: I_ Jeffrey Stapleton 2_� e- �3. Missy Mullins —'r. Laura Sullivan ---5. Freda Hall -� 'Life -Guards ( cont. 6. Danny Jennings° YOUNG STREET POOL: 1. Keith Valrie 2. Ronnie McCoverey. The Board feels that all of these youngsters are sincere and well qualified. Mr. Nelson also stated that the re -surfacing of the Tennis Courts will start next week at an approximate cost of $ 250.00 to $ 300.00, cost for materials and labor. There being no further business to come before the Board the meeting adjourned at 9:20 P.M. 4Emo pectfully submitted, ge a Alexander Acting Secretary Fairhope Recreation Board Fairhope, Ala. April 14, 1976 Fairhope Park and Recreation Board Fairhope, Alabama. Dear Board :Iembers : As I am going to be extremely busy this su-nmer, Mrs. Jean Smith of 301 S. School St., Fairhope has agreed to assume the responsibilities I have had in the Young Street Art Program. Mrs. Smith ti; or'{ed with us last suer teac'iing cerauics and has worked with the ladies Craft Club during the past year. She is high- ly qualified to assume t:iis position and I Trould like very much for you to ma':c the same arrange--ients with her that you have in the past with (�:e. ;'e have net with the other volunteer leaders and all r.re delighted with t:,is arrangement. I will, of course, continue working with the progran in a volun- teer capacity. At our first organization_:l meeting recently we felt our original proposal should be somewhat revised and it is herewith enclosed. May I soy once again how much your support of this program is appreciated by all of us. Sincerely, j Anna. C. Wood __0 1 '%ir. Barney Shull, Chairman Recreation Board City of Fairhope Fairhope, Alabama, 36532 Dear Mr. Shull: April 13, 1976 The volunteers concerned about the summer Arts and Crafts Program at the Young Street Recreation Center have been meeting for the past several weeks, planning for the 1976 program. They have re- viewed the activities of 1975, have talked with Mr. Robinson, and now feel that it is essential that plans fm this year be presented to the Recreation Board for approval and support, both as to policy and finances. In 1975 the Arts and Crafts Program served over 100 children, rang- ing in age from one year through 18. Activities included painting, drama, ceramics, basketry and improvisations. As you will remember the crafts were exhibited in both the Eastern Shore Art Academy and the City R all. The Newcomers Drama Club presented their play to two church congregations, as well as at the Open douse held at the Center. All activities received favorable publicity. The Newcomers Drama Club has now become a year-round activity. As was indicated during the meeting of the leaders of this Program with your Board last fall, the growth, both in terms of scope and numbers of participants, clearly requires improved and expanded facilities and equipment. The leaders were happy to learn from Mr. Robinson that maintenance problems such as plumbing and drainage have been corrected. We would like to clarify and reiterate addi- tional needs to the Recreation Board at your meeting on April 21st. Enclosed is an outline of the needs that we want to present. Unless we are otherwise advised, a delegation from this group will be at your meeting to answer questions. Also enclosed is a brief analysis of last year's program - children reached - ages - number of families - development of leadership - etc. Sincerely yours, /.Ten Smith For the Young Street Arts and Crafts Program 2 Encls. ARTS A%.T) CRAFTS PROGRAK YOU11G STREET RECREATION CENTER Requirements for an Expanded Program Additional facility An additional 500-600 square feet of floored and roofed space. It is recommended that a floored pavilion be built in the open area east of the swimming pool, that it be roofed and consideration be given to future screening. Roof over -hang should be sufficient for shelter in moderate rain. For use in other programs throughout the year, this facility should have electric lights and water available. UP -grading of Present Facilities 1. Ibiodernization of playground. Suggestions: A sand box A play tunnel (storm drain pipe) A climbing tower 2. Improved cooling in present building (air conditioning or adequate exhaust fans in both rooms) 3. Extension of w ater to tennis courts and baseball diamond. This is to assist the ceramics program which is held outdoors next to the ball diamond, but is considered to be much more important to the summer athletic program. 4. Extension of storage facilities, both within the present building (suggestion - storage benches around the perimeter of main room which could also be used fart seating) and re -positioning of present storage sheds. 5. Landscaping. (Suggest an appeal to garden clubs) Equipment 1. Five additional saw -horse tables (presently have three). This assumes that the two pool tables used previously will not be available 2. Up to 3 dozen more chairs of various sizes. Supplies Comparable to previous years, with consideration of increase because of increased participation and inflated prices. w ARTS AND CRAFTS PROGRAT-_ YOUNG STREET -RECREATION CENTER Analysis of 1975 Prog ram Total Children Served - 112 Age breakdown: Infant through 3 years - 13 This necessitates a playground program. These children are either brothers and sisters of older participants or are children of volunteer leaders. Ages 4 through 8 years - 25 This is the vital age for fcs tering creativity and imagination. Age s 9 through 13 years-55 Most of this group are "repeaters" (two or more years) and are more than ready for some advanced work, which requires separate space and more indi- vidual attention. Ages 14 through 18 years-15 This is the potential future leadership group, as well as the group requiring more advanced help in the arts and drama. The Newcomers Drama Club is in this group but there are other needs which should be met. Ages of four children registered are unknown. Families Represented Total - 55 28 families by one child each 12 families by two children 7 families by three children 8 families by four or more children Leadership Director (and Art teacher) Art Teacher and two assistants Drama Teacher (and assistant for dramatic improvisations) Basketry teacher Ceramics teacher and two assistants 11,1usic teacher and assistant Three assistants - registration, child care, etc. Two volunteer carpenters Lifeguard