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HomeMy WebLinkAbout07-10-1968 Regular MeetingFAIRHOPE PARK AND RECREATION BOARD The Fairhope Park and Recreation Board met Wednesday, July/$', 1968 at 7s30 p.m., at City Hall with the following present: Chairman Shull, members Burton, Stipes, Johnson and Chatwood. Director Lowe In the absence of Mrs. Smith, Mr. Stipes acted as secretary. Mr. Burton moved to approve minutes of previous regular meeting, Dr. Johnson seconded, motion earried. Motion by Mr. Burton for approval of the Agreement between the Recreation Board and a private Corporation who are to construct a golf course. Motion seconded by Mr. Chatwood, carried unanimously AGREEMENT = '.':HEREAS, the Fairhope Recreation Board has been conducting a membership diive for a municipally organized/membership funded folf course and... WHEREAS, the Fairhope City Council has been petitioned by a Private Corporation for the right to construct a golf course and facilities with the assurance of certain factors of assistance and... WHEREAS, a part of the charter membership fees have been col- lected and are on deposit in the First National Bank of Fairhope. BE IT THEREFORE MOVED, that the Fairhope Recreation Board will continue conducting the membership drive to assist the Private Corporation in establishing a charter membership roll of 400 members at the advertised charter membership fee of $150.00 and an additional 200 members at a fee of $300.00 privided the follow- ing points are accepted by the Private Corporation. 1. That the Recreation Board will be reimbursed in full for all public funds expended on this project to date or in the future. 2. That all bonafide members will not be charged any as- sessments for costs of the facilities, its operation or construction. 3. That the membership monthly dues will continue to be at the advertised rates (Family 10.00 month etc) so long as the bonafide member maintains his membership. 4. That the Private Corporation will establish a mem- bership Governing Board which will have the sole responsibility of presiding for the membership at large and its interest toward harmonious operations with all concerned. .This Board shall be composed of seven (7) members; three (3) appointed by the Private Corporation; two (2) appointed by the Fair - hope City Council and two (2) elected at large from club membership. BE IT FURTHER MOVED that the Fairhope Recreation Board will in- tiate transfer of fees received to the Private Corporation within inety (90) days after construction begins on facilities and that he transfer of all funds will be completed on the date of golf ourse and facilities are open for play pending their acceptance nd approval of all items stated by written affirmation to the ecreation Board. oved by: Dr. Johnson econded by: Mr. Chatwood he above motion was approved and passed by unanimous vote this Oth day of July, 1968. ttested to: Barney L. Shull, Chairman, Recreation Board. RECREATION: BALANCE JULY 1, 1968 Receipts:, Cigarette Tax Beer Tax pool Fees & membership Swimming Lessons DISBURSEMENTS: Refund Cigarette Tax Pay Roll (Taxes W/H) Adult & Tourist Recreation Huffman -Robertson (Ins. on Taxes Remitted SUPPLIES AND EXPENSE: Phillips 1166" West Baldwin ' Water Fairhope Courier Material Sales Victory Elec. Pool Nix and Fleming (ball park) Eckerd Drug Store (Pool) Western Lumber Co. Carl Grant Tractor Co. Thoss, baseball supplies Turner Supply Garden Bailey Co. (pool) Fuel Oil Supply Western Auto Silverhill Farmers Assoc. McKean, Abie Stratis Photo. Riviera Utilities Softball Officials Babe Ruth Officials Elbow Room Gen. Fund, Stock Water and Sewer, Stock Creative Arts State Babe Ruth Tournament $7893.95 1260.00 644.22 665.00 49.00 2618.22 0512.17 20/97 2300.00 (312.56) 400.00,- Athletic Equip) 34.00 226.62 1802.60 13.15 a 32.00 4.08 48.10 6.90 49.48 57.00 91.02 4.91 729.60 4.88 33.00 8.80 .45 89.85 3.40 38.00 96.57 �- 165.00 84.00 100.00 20.53 19.88 40.00 62.00 TOTAL DISBURSEMENTS $4471.63 BALANCE, JULY 31, 1968 $6040.54 BILLS: Nuetzels T.V. Service (mike cord) 3.50 Mannichs City Mkt. (tissue) 10.80 Bonner Novelty Co. (pennants, bunting) 54.70 Fairhope Welding & Machine (weld handle) 2 2.00 Meyercord Co. (stamps) 212.50 Fairhope Pharmacy (First Aid Kit) 15.75 Cowles Printing (golf news letters 16.15 Mr. Fred Pace League Official) 165.00-- Mr. Bobby Brown (League Official) 84.00 City of Fairhope, Gas #17.425 3.82 Riviera Utilities paid) 96.57 Gordon Bailey Co. kstrainer basket & soda ash)40.74 Page & Pallette (mat board) 2•19 Phillips 66 ,Sta. (ferry Stewart) 6.00 Shell Variety Store (Oil cloth felt, sail cloth, etc.) 29.71 Fuel Oil Supply .(2 gal. diesel 5.62 Ponder Co. (unstop sewer at ball pakk (Lower ) 18.00 Fairhope Hdwe. ( 2 restroom signs, 2 coolers 25.60 Nix and Fleming (cable) 74.36 Fairhope Courier, Minutes & 60 line commercial) 11.58 Carl Grant Tractor Co. (Blade for mower) 31.20 Thoss Sporting Goods, (baseball, summer program) 859.83 Poser Printing Co. (150) posters 15.60 Superior Hdwe. (Material, ball park) 585.50 Western Lumber A Supply (file, rake mower repair)9.00 Ruffles Co. (toilet repair)(solvent� 15.75 Material Sales (ball park) 74.17 West Baldwin Water) (52.90) and (4.50) 57.40 4;9Q;RBW_ Motion by Mr. Burton that all bills be paid including Abie Stratis Photo in the amount of $38.00 and Fairhope Elbow Room $100.00 with the exception of $30.00 to Huffman -Robertson Insurance. motion seconded by Dr. Johnson, carried unanimously. Motion by Mr. Burton that $15.00 be allowed from swimming pool fund to cfeate a flower garden at pool site, seconded by Mr. Chatwood, carried. Motion by Mr. Stipes to allow Adult Tourist Recreation $400.00 for summer program, seconded by Mr. Burton, carried unanimously. Upon motion by ©r. Johnson and seconded by Mr. Burton, Board unanimously approved request that the City install sand filter at the swimming pool, as the filter there needs to be,replaced and that a sand filter would be much more economical; that this be a capital improvement request. There being no further business meeting adjourned. Acting Secretary 1968 FAIRHOPE RECREATION DEPT. QUOTATION ON FOOTBALL EQUIPMENT Price quotation must be on make and manufacturer's number as listed. NO SUBSTITUTES WILL BE ACCEPTED. Where one manufacturer is listed - quotation must be from that manufacturer - where more than one manufacturer is listed quote on either. NO QUOTATION WILL BE ACCEPTED LATER THAN AUG. 16th. Quotation must be returned to: Mr. Perry Lowery P.O. Box 805 Fairhope, Ala. 36532 ?HOSE SPORTING 60009 CO., (KC. 76 DAUPHIN STREET Company MOBILE, ALA. Signature of Biddez,:�V' Date T FAIRHOPE RECREATION DEPT. 1968 an. Description Unit Total 50 ea. Helmets - Rawlings #HC38 or 4.95 247.50 Spalding #62-312 100 pr Pants - white Russell -Southern #96631P-3, 7.00 700.00 (ages 13-15) E 125 Jerseys -colored -Russell-Southern #99410-PW 2.75 343.75 with 6" Russ-Cote(ages 8-12) numbers and contrast color knit cuffs (colors and sizes to be furnished lowest bidder) i t 0 /' '! 1968 FAIRHOPE RECREATION DEPT. QUOTATION ON FOOTBALL EQUIPMENT Price quotation must be on make and manufacturer's number as listed. NO SUBSTITUTES WILL BE ACCEPTED. Where one manufacturer is listed - quotation must be from that manufacturer - where more than one manufacturer is listed quote on either. NO QUOTATION WILL BE ACCEPTED LATER THAN AUG. 16th. Quotation must be returned to: Mr. Perry Lowery P.O. Box 805 Fairhope, Ala. 36532 Company Signature Date i 4 FAIRHOPE RECREATION DEPT. 1968 an Description ----- IInit Total 50 ea- Helmets - Rawlings #HC38 orwith nylon bar S `� o Spalding #62-312 100 pr Pants - white Russell -Southern #96631P-3 = Z"�f ate. (ages 13-15) n_3 � 471�S_ 125 Jerseys -colored -Russell-Southern #99410-PW 9.7p- with 6" Russ-Cote(ages 8-12) numbers and contrast color knit cuffs (colors and sizes to be furnished lowest bidder) MEMBERS BARNEY L. SHULL, CHAIRMAN GORDON K.BURTON D. T. CHATWOOD R. H. JOHNSON, M. D. JACK A. STIPES m Fai THE RECREATION BOARD OF THE CITY OF FAIRHOPE "On Beautiful Mobile Bay" P. O. DRAWER 429 FAIRHOPE, ALABAMA, 36532 August 2, 1968 Dear Mr. Barnhill: As agreed by the Fairhope Recreation Golf Club Organization and the First National Bank of Fair - hope. Your escrow account in the amount of $150.00 is at this time refundable. MILLY HANBY SECRETARY Due to the delay in the development of the golf course, the Board has approved to extend time as final to October 7, 1968. Final was originally set for July 1, 1968. You have a choice of appearing at the First Natio- nal Bank of Fairhope to collect your money or as the Recreation Committee is recommending; that final dis- position be extended to October 7, 1968. Your interest as shown in this project is greatly appreciated and you will be notified of any further developments. Sincerely yours, Barney L. Shull, Chairman BLS/es THE CITY OWNS ITS WATER WORKS, ELECTRIC DISTRIBUTION SYSTEM, GAS SYSTEM AND SEWERAGE SYSTEM MEMBERS BARNEY L. SHULL, CHAIRMAN GORDON K. BURTON D. T. CHATWOOD R. H. JOHNSON, M. D. JACK A. STIPES THE RECREATION BOARD OF THE CITY OF FAIRHOPE "On Beautiful Mobile Bay" P. O. DRAWER 429 FAIRHOPE, ALABAMA, 36532 We of the Fairhope Paran Recreation Board wish to express our thanks an`d appreciation to you and your fine team for your participation in the Babe Ruth Tournament here in Fairhope. The event was truly a great success. We also wish to compliment the players on their fine sportsmenship and ability and shall long remember these boys and the game they played. Under separate cover we are sending your District Banner. Wishing you success in years to come we are, Sincerely yours, B. L. Shull, Chairman BLS/es MILLY HANBY SECRETARY THE CITY OWNS ITS WATER WORKS, ELECTRIC DISTRIBUTION SYSTEM, GAS SYSTEM AND SEWERAGE SYSTEM DATE _ l� Whereas the Fairhope Recreation toard has been conducting a mem- bership drive for a municipally organized/membership funded golf course and .... whereas the Fairhope City Council has been petiti- oned by a Private Corporation for the right to construct a golf course and facilities with the assurance of certain factors of assistance and .... Whereas it is the intent of the Recreation Board to continue to assist in the objectives of the Fairhope City Council in the construction of a golf course and facilities for the Fairhope area and .... Whereas a part of the charter membership fees have been collected and are on deposit in the First National Bank of Fairhope. Be it therefore moved that the Fairhope Recreation Board will con- tinue conducting the membership drive to assist the Private Corpor- artion in establishing a charter membership roll of 400 members at the advertised charter membership fee of $150.00 and an additional 200 members at a fee of $300.00 provided the following points are accepted by the Private Corporation. 1.) That the Recreation Board will be reimbursed in full for all public funds expended on this project to date or in the future. 2.) That all bonafide members will not be charged any assesments for costs of the facilities, its operation or construction. 3.) That the membership monthly dues will continue to be set at the advertised rates (Family $.10.00/month etc.) so long as the bonafide member maintains his membership. 4.) That the Private Corporation will establish a membership Governing Board which will have the sole responsibility of presiding for the membership at large and its interest toward harmonious operations with all concerned. This Board shall be composed of (7) seven members; Three (3) appointed by the Private Corporation; Two (2) appointed by the Fairhope City Council and Two (2) elected at large from the club membership. 10 1 Be it further moved that the Fairhope Recreation Board will initiate transfer of fees received to the Private Corporation within (90) days after construction begins on facilities and that the transfer of all funds will be completed on the date the golf course and facilities are open for play pending their acceptance and approval of all items stated by written affirmation the Recreation Board. Moved by _` 2nd by The above motion was approved and passed by date. 7- /d - 4 9 Attested to: Barney L. Shull Chairman Recreation Board vote this